MINUTES

COMMITTEE OF THE WHOLE MEETING

VILLAGE OF VERNON HILLS

NOVEMBER 18, 2003

IN ATTENDANCE: President Byrne called the meeting to order at 7:45 p.m. The following Trustees were present: Duros, Hebda, Cashman, and Williams.

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Public Works Director Laudenslager, Finance Director Nakrin, Building Commissioner Gerth, Chief Fleischhauer, Village Engineer Brown, Attorney Citron, and Village Clerk Schwartz.

1. APPROVAL OF 11/04/03 COMMITTEE OF THE WHOLE MINUTES

Motion by Trustee Hebda, second by Trustee Duros to approve the 11/04/03 minutes. Roll call vote:

AYES: 4 – Cashman, Duros, Hebda, Williams

NAYS: 0 – None

ABSENT: 2 – Koch, Weil

Motion declared carried.

2. COMMUNITY HARVEST FARMERS MARKET AT WESTFIELD SHOPPINGTOWN - HAWTHORN

Assistant Manager Kalmar reported on the progress of starting a Farmers Market on the mall property. It will operate on Wednesdays from May 26 – Oct 27 and will offer a variety of products. Westfield and the Village will sponsor the event. The Village Code will need to be amended to authorize outdoor sales. Motion by Trustee Duros, second by Trustee Hebda to amend the Village Code to allow outdoor sales which are sponsored by the Village and to work with Westfield Shoppingtown to draft the necessary agreements to permit the Farmers Market to begin in May 2004. Roll call vote:

AYES: 4 – Williams, Cashman, Duros, Hebda

NAYS: 0 – None

ABSENT: 2 – Koch, Weil

Motion declared carried.

3. TIF DEVELOPMENT – HALF DAY PARTNERS LLC & OPUS NORTH CONCEPT PLANS

Cy Taxman, Half Day Partners, introduced the project as a joint venture agreement with Opus. Joe Andunivich of Andunivich Architects presented the master plan for the TIF District at Routes 45 and 21. The projected retail use will have a total of 69,000 square feet. Warren James of Edward R. James Partners presented the residential portion of the project. The proposed development will include 42 townhomes with an average price of $400,000 and 108 condos with an average price of $300,000. The condos will be six stories. Motion by Trustee Cashman, second by Trustee Hebda to approve the concept plan as presented. Roll call vote:

AYES: 4 – Williams, Cashman, Duros, Hebda

NAYS: 0 – None

ABSENT: 2 – Weil, Koch

Motion declared carried.

4. TRAFFIC ADVISORY COMMITTEE RECOMMENDATIONS –

a. Proposed Parking Restrictions for Hawthorn Pkwy.

Chief Fleischhauer reported that parking in the vicinity of Lafayette has made visibility difficult for motorists to exit Lafayette onto Hawthorn Pkwy. The Traffic Advisory Committee approved a motion to restrict parking on the north side of Hawthorn Parkway from light pole #125 to #127. Motion by Trustee Duros, second by Trustee Williams to amend the parking ordinances to establish a “no parking zone” on Hawthorn parkway from light pole #125 to light pole #127. Roll call vote:

AYES: 4 – Hebda, Williams, Cashman, Duros

NAYS: 0 – None

ABSENT: 2 – Koch, Weil

Motion declared carried.

b. Proposed Parking Restrictions for Monterey Dr.

Chief Fleischhauer reported that residents came before the Traffic Advisory Committee to request a “no parking zone” on parts of Monterey Drive. The Traffic Advisory agreed and approved the request. Donna Einhorn, a resident of 50 Monterey Drive, stated her concerns about speeding cars and that parked cars slow the speeders down. Harly Monger, a resident of 18 Monterey Drive, also stated that speed is the biggest issue. Rich Van Hawkin of 61 Monterey agreed. Chief Fleischhauer responded that the two issues of speed and visibility need to be kept separate. A “no parking zone” will help the blindspot caused by parked cars. The issue of speed can be addressed another way. Motion by Trustee Williams, second by Trustee Cashman to amend the parking ordinances to establish a “no parking zone” on the north side of Monterey between 53 and 67 Monterey for 90 days. Roll call vote:

AYES: 4 – Duros, Hebda, Williams, Cashman

NAYS: 0 – None

ABSENT: 2 – Koch, Weil

Motion declared carried.

(Trustee Williams left 9:00 p.m.)

5. AUTHORIZATION TO INCLUDE THE IPPFA 457 AS A PROGRAM THAT CAN BE OFFERED TO VILLAGE EMPLOYEES

Motion by Trustee Duros, second by Trustee Hebda to authorize the IPPFA 457 as a program to be offered to village employees. Roll call vote:

AYES: 4 – Cashman, Duros, Hebda, Byrne

NAYS: 0 – None

ABSENT: 3 – Williams, Koch, Weil

Motion declared carried.

6. CONSIDERATION OF A RESOLUTION TO AUTHORIZE THE BUILDING COMMISSIONER TO HAVE TEMPORARY NO PARKING SIGNS POSTED IN AREAS WHERE CONSTRUCTION EQUIPMENT, DELIVERY VEHICLES, AND WORKER VEHICLES MAY BLOCK OR IMPEDE NORMAL TRAFFIC FLOW

Motion by Trustee Cashman, second by Trustee Hebda to authorize the Building Commissioner to have temporary “no parking” signs posted in areas where construction equipment, delivery vehicles and worker vehicles may block or impede normal traffic flow. Roll call vote:

AYES: 4 – Cashman, Duros, Hebda, Byrne

NAYS: 0 – None

ABSENT: 3 – Koch, Weil, Williams

Motion declared carried.

7. CONSIDERATION OF AN ORDINANCE TO AMEND THE DEVELOPMENT PERMIT FOR THE OAKMONT (POD E) NEIGHBORHOOD IN THE GREGG’S LANDING SUBDIVISION

Motion by Trustee Cashman, second by Trustee Hebda to authorize staff to draft an ordinance to amend the development permit for the Oakmont (Pod E) neighborhood in the Gregg’s Landing Subdivision. Roll call vote:

AYES: 4 – Duros, Hebda, Cashman, Byrne

NAYS: 0 – None

ABSENT: 3 – Koch, Weil, Williams

Motion declared carried.

8. CONSIDERATION OF AN ORDINANCE TO AMEND THE DEVELOPMENT PERMIT FOR THE AUGUSTA GREEN (POD 14) NEIGHBORHOOD IN THE GREGG’S LANDING SUBDIVISION

Motion by Trustee Duros, second by Trustee Hebda to authorize staff to draft an ordinance to amend the development permit for the Augusta Green (Pod 14) neighborhood in the Gregg’s Landing Subdivision. Roll call vote:

AYES: 4 –Hebda, Cashman, Byrne, Duros

NAYS: 0 – None

ABSENT: 3 – Koch, Weil, Williams

Motion declared carried.

9. CONSIDERATION OF AN ORDINANCE TO AMEND THE DEVELOPMENT PERMIT FOR THE BAY HILL (POD D) NEIGHBORHOOD IN THE GREGG’S LANDING SUBDIVISION

Motion by Trustee Hebda, second by Trustee Duros to authorize staff to draft an ordinance to amend the development permit for the Bay Hill (Pod D) neighborhood in the Gregg’s Landing Subdivision. Roll call vote:

AYES: 4 – Cashman, Duros, Hebda, Byrne

NAYS: 0 – None

ABSENT: 3 – Koch, Weil, Williams

Motion declared carried.

10. WASTE SERVICES CREDIT UPDATE

Assistant to the Manager Teich reported that residents will have a credit by the next billing cycle for interrupted service.

11. ADJOURNMENT

Motion by Trustee Duros, second by Trustee Hebda to adjourn the Committee of the Whole. Roll call vote:

AYES: 4 – Cashman, Duros, Hebda, Byrne

NAYS: 0 – None

ABSENT: 3 – Weil, Williams, Koch

Motion declared carried.

Meeting adjourned at 9:10 p.m.

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Jeanne M. Schwartz, Village Clerk Roger L. Byrne, Village President