MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD NOVEMBER 4, 2003

 

 

I.    President Byrne called the meeting to order at 7:50 p.m.                                                       

II.   Roll Call indicated the following Trustees present: Cashman, Duros, Hebda, Koch, Weil, Williams.

 

   Also present were Village Manager Allison, Assistant Village Manager Kalmar, Assistant to the Village Manager Teich, Finance Director Nakrin, Chief Fleischhauer, Building Commissioner Gerth, Public Works Director Laudenslager, Village Engineer Brown, Village Attorney Citron and Deputy Clerk Pelletier.

 

III. The Pledge of Allegiance was given.

 

IV. Citizens Wishing to Address the Board

   Swapna Baumann extended an invitation for Lake County Unites for VIP Symposium, Saturday, November 15th at the College of Lake County, from 11:00 a.m. until 2:30 p.m. to discuss “Bullying”.

 

V.  Reports of Village Officials

   A.  Village President

      1.      Proclamation designating November 4, 2003 as Student Government Day.

   President Byrne proclaimed November 4, 2003 as Student Government Day.

 

      2. Resolutions 2003-168 - Recognition of Countryside Fire Protection District as an Accredited Agency by the Commission on Fire Accreditation International.

   President Byrne read the resolution recognizing Countryside Fire Protection District’s Accreditation Achievement.  Motion by Trustee Hebda, second by Trustee Koch approval and passage of Resolution 2003-168 - Recognition of Countryside Fire Protection District as an Accredited Agency by the Commission on Fire Accreditation International.  Roll call vote:

   Ayes: 6-Duros, Hebda, Koch, Weil, Williams, Cashman

   Nays: 0-None

   Absent: 0-None

   Motion declared carried.

 

      3.      2004 Village Board Meeting Schedule.

   President Byrne recommended the 1st meeting in January 2004 would be held on January 13th instead of January 6th due to the New Years holiday.  The board concurred.

 

   B.  Village Manager

      1.      Strategic Plan - Resident Focus Group Update.

   Manager Allison stated staff had met with residents regarding their input for the Village’s Strategic Planning.  The turnout was well received with positive feedback.

 

   C.  Assistant Village Manager

      No report.

 

   D.  Assistant to the Village Manager

      1.      Cook Memorial Library – One-year extension on lease for the Evergreen Interim Library.

   Assistant to the Village Manager Teich informed the Board the Village had received a letter from Cook Memorial Library, dated 10/13/2003 requesting of a one-year extension on their lease at the Evergreen facility.

 

   E.   Finance Director/Treasurer

      No report.

 

   F.   Chief of Police

      No report.

 

   G.   Public Works Director

      No report.

 

   H.  Building Commissioner

      No report.

 

   I.    Village Engineer

      No report.

 

VI.  Omnibus Vote Agenda

      President Byrne read Omnibus Vote Items A-W. Trustee Duros requested item S to be pulled. Motion by Trustee Duros, second by Trustee Hebda to approve Omnibus Vote Agenda Items A-R & T-X.  Roll call vote:

      Ayes: 6-Koch, Weil, Williams, Cashman, Duros, Hebda

      Nays: 0-None

      Absent: 0-None

      Motion declared carried.

 

   A.  Approval of 10/07/2003 & 10/21/2003 Board Minutes.  Approved by omnibus vote.

 

   B.   Approval of voucher list of bills dated 11/04/2003 in the amount of $362,390.79. Approved by omnibus vote.

  

   C.   Department Reports:

      1.      10/2003 Golf Course Report.

      Approved by omnibus vote.

 

   D.  Approval and passage of Resolution 2003-160 authorizing approval of North American Salt Company, Inc. to furnish bulk rock salt in an amount not to exceed $54,000. Approved by omnibus vote.

 

   E.   Approval and passage of Resolution 2003-162 authorizing the acceptance of public improvements in Gregg’s Landing, Pod A-Inverness. Approved by omnibus vote.

 

   F.      Approval and passage of Resolution 2003-163 authorizing the acceptance of public improvements in Gregg’s Landing, Pod 9-Royal Troon. Approved by omnibus vote.

 

   G.   Approval and passage of Resolution 2003-164 authorizing the acceptance of public improvements in Sarah’s Glen. Approved by omnibus vote.

 

   H.  Approval and passage of Resolution 2003-165 authorizing the Village President and Clerk to sign Private Access Drive Improvement Agreement transferring ownership of certain portions of lots to the Village of Vernon Hills (a.k.a. Babies R Us Private Road) Approved by omnibus vote.

 

   I.    Approval and passage of Resolution 2003-166 authorizing approval of insurance coverage with the Illinois Municipal League Risk Management Association not to exceed $221,673 for calendar year 2004. Approved by omnibus vote.

 

   J.    Approval and passage of Resolution 2003-169 - Support for the US House of Representatives Transportation and Infrastructure Committee's Federal Transportation Funding Proposal. Approved by omnibus vote.

 

   K.  Approval and passage of Resolution 2003-170 authorizing the Finance Director/Treasurer to purchase investments from and sell investments to certain institutions on a competitive basis. Approved by omnibus vote.

 

   L.   Approval and passage of Resolution 2003-171 authorizing the transfer of $49,000 from Health/Life Insurance Contributions Accounts to Finance Property, Liability Insurance Account. Approved by omnibus vote.

 

   M.  Approval and passage of Ordinance 2003-62 amending Ord. 99-30, the Planned Unit Development (PUD) for the Sarah’s Glen Subdivision, relative to revised landscape plans. Approved by omnibus vote.

 

   N.  Approval and passage of Ordinance 2003-68 amending the Code of Ordinances of the Village of Vernon Hills, Appendix C-Zoning Ordinance, Art. 4-Recreational Equipment. Approved by omnibus vote.

 

   O.  Approval and passage of Ordinance 2003-69 amending the Code of Ordinances of the Village of Vernon Hills, Appendix C-Zoning Ordinance, Art. 19-Off-street parking and loading. Approved by omnibus vote.

 

   P.      Approval and passage of Ordinance 2003-70 amending the Code of Ordinances of the Village of Vernon Hills, Appendix C-Zoning Ordinance, Art. 3, Sec. 3.2-Definition of Floor Area. Approved by omnibus vote.

 

   Q.  Approval and passage of Ordinance 2003-71 granting a zoning variance to the property located at 250 Southgate Drive for the purpose of exceeding the Floor Area Ratio (FAR) requirement in a R-5 Single-Family Residential zoning district to allow for the construction of a two-story room addition. Approved by omnibus vote.

 
 
 


   R.   Approval and passage of Ordinance 2003-72 amending the Overall Landscape Plan and Final Planned Unit Development Special Use Permit for Country Commons (Georgetown Square) for the purpose of installing playground equipment. Approved by omnibus vote.

 

   T.   Approval to release ESA Maintenance Bond #08639976. Approved by omnibus vote.

 

   U.  Approval to release Vernon Square Maintenance Bond # S900 – 1727. Approved by omnibus vote.

 

   V.  Approval to release American Hotel Register Maintenance Bond #6137919. Approved by omnibus vote.

 

   W.  Approval to release Babies R Us Letter of Credit #S530613. Approved by omnibus vote.

 

   X.   Approval to release ETA/Cuisenaire Letter of Credit #60747520, #60752221 and Performance Bond dated October 4, 2000. Approved by omnibus vote.

 

   Item pulled from the consent agenda.

   S.      Approval and passage of Ordinance 2003-73 to amend Article 13, Section 13.3 Special Uses, of the Village of Vernon Hills Zoning Ordinance adding a “Drop-off Childcare Center” to the list of special uses.

   Trustee Duros stated he was not in favor of approving the “Drop-off Childcare Center” due to the lack of regulation of this type of facility.  He stated Westfield should have responsibility in the liability of this type of facility.  Motion by Trustee Williams, second by Trustee Koch approval and passage of Ordinance 2003-73 to amend Article 13, Section 13.3 Special Uses, of the Village of Vernon Hills Zoning Ordinance adding a “Drop-off Childcare Center” to the list of special uses.  Roll call vote:

      Ayes: 4- Williams, Cashman, Koch, Byrne

      Nays: 3- Weil, Duros, Hebda

      Absent: 0-None

   Motion declared carried.

 

VII.   Unfinished/Additional Business        

   A.  Approval and passage of Ordinance 2003-74 granting special use permit approval to allow a drop-off child care center at Westfield Shoppingtown for property located at 122 Hawthorn Center.

   Trustee Koch inquired if a renewal of this special use permit was required and Mr. Kalmar stated it would not be subject to renewal.  Mr. Gerth stated fire and building inspectors would do unannounced visits.  Motion by Trustee Williams, second by Trustee Koch approval and passage of Ordinance 2003-74 granting special use permit approval to allow a drop-off child care center at Westfield Shoppingtown for property located at 122 Hawthorn Center.  Roll call vote:

      Ayes: 4- Williams, Cashman, Koch, Weil

      Nays: 2- Duros, Hebda

      Absent: 0-None

   Motion declared carried.           

 

 

 

  

   B.   Reconsideration of Façade Redevelopment and Monument Sign Plans for Former Kmart Building – The Marketplace at Vernon Hills Shopping Center. 

   Bradford Real Estate presented new plans for The Market Place facade and signage. Preparation of ordinances would be presented for approval at a later date. Motion by Trustee Cashman, second by Trustee Williams to approve the facade plans prepared by Otis Koglin Wilson Architects and dated 10/20/2003.  Roll call vote:

   Ayes: 6-Cashman, Duros, Hebda, Koch, Weil, Williams

   Nays: 0-None

   Absent: 0-None

   Motion declared carried.

     

   Motion by Trustee Williams, second by Trustee Cashman approval of the horizontal monument sign plan Otis Koglin Wilson Architects and dated 10/20/2003.  Roll call vote:

   Ayes: 1- Williams

   Nays: 5-Duros, Hebda, Koch, Weil, Cashman

   Absent: 0-None

   Motion failed.

 

   Motion by Trustee Hebda, second by Trustee Cashman approval of the vertical monument sign plan Otis Koglin Wilson Architects and dated 10/20/2003.  Roll call vote:

   Ayes: 5-Hebda, Koch, Weil, Cashman, Duros

   Nays: 1- Williams

  

 

VIII.  New Business/Communications

   Trustee Cashman inquired when mall expansion plans would be presented before the Board.  President Byrne stated the developer would be meeting with staff towards the end of the year with plans to be presented after the first of the year.

 

IX.    Adjournment

   Motion by Trustee Cashman, second by Trustee Koch to adjourn the Board meeting. Roll call vote:

   Ayes: 6-Koch, Weil, Williams, Cashman, Duros, Hebda

   Nays: 0-None

   Absent: 0-None

   Motion declared carried.

  

 

Meeting adjourned at 8:30 p.m.

 

Approved this 18th day of November 2003.

 

 

                                                                                                                                   

Linda Pelletier                                                               Roger L. Byrne

Deputy Village Clerk                                                     Village President