MINUTES

COMMITTEE OF THE WHOLE MEETING

VILLAGE OF VERNON HILLS

SEPTEMBER 16, 2003

IN ATTENDANCE: President Byrne called the meeting to order at 8:10 p.m. The following Trustees were present: Duros, Cashman, Koch, Williams, and Weil.

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Public Works Director Laudenslager, Building Commissioner Gerth, Finance Director Nakrin, Chief Fleischhauer, Village Engineer Brown, Attorney Citron, and Village Clerk Schwartz.

1. APPROVAL OF 7/15/03, 8/5/03 and 9/2/03 COMMITTEE OF THE WHOLE MINUTES

Motion by Trustee Williams, second by Trustee Duros to approve the 7/15/03, 8/5/03 and 9/2/03 Committee of the Whole minutes. Roll call vote:

AYES: 5 – Cashman, Duros, Koch, Weil, Williams

NAYS: 0 – None

ABSENT: 1 – Hebda

Motion declared carried

2. VERNON SQUARE RESUBDIVISION – CONCEPT PLAN PRESENTATION – J&J CUSTOM BUILDERS

Assistant Manager Kalmar stated that the Vernon Square property, which is at the corner of Center Drive and Lakeview Parkway, is up for a concept plan presentation. The property is composed of 9 lots, 7 of which are vacant. Access to the site is off Center Drive. Bob Bleck from J&J gave a brief presentation. Staff has no issues with the concept at this time. Trustee Koch stated his concerns about the right-in, right-out access. Motion by Trustee Cashman, second by Trustee Duros to move the project to technical review. Roll call vote:

AYES: 5 – Duros, Koch, Weil, Williams, Cashman

NAYS: 0 – None

ABSENT: 1 – Hebda

Motion declared carried.

3. J&J REAL ESTATE TOWNHOMES – CONCEPT PLAN PRESENTATION – GREENLEAF DRIVE

Bob Bleck of J&J gave a concept presentation showing construction of 18 townhomes each in 4 buildings. Trustee Cashman commented that the project was too dense for the size of the lot. Trustee Koch did not think there was enough parking. The concept itself was considered appropriate.

(Trustee Hebda arrived)

4. DISTRICT 73 – CONSIDERATION OF RECOMMENDATION FOR SPECIAL USE PERMIT FOR EXPANSION OF ADMINISTRATIVE OFFICES ON THE NORTH CAMPUS

Assistant Manager Kalmar reported that a new site plan was prepared to address concerns of Planning & Zoning, when the first plan was denied. Motion by Trustee Duros, second by Trustee Williams to direct staff to draft the necessary ordinance amending the existing Special Use Permit to amend the PUD to allow the property formerly known as Children’s World Day Care Center to be included in the PUD and to be used for the District’s Administrative Offices, subject to conditions. Roll call vote:

AYES: 6 – Hebda, Koch, Weil, Williams, Cashman, Duros

NAYS: 0 – None

Motion declared carried.

5. CHUCK E CHEESE’S – CONSIDERATION OF RECOMMENDATION FOR SPECIAL USE PERMIT

Assistant Manager Kalmar reported that the petitioner would like to redevelop 15,000 square feet of space in the Hawthorn Hills Fashion Square. The Planning & Zoning Commission voted unanimously to recommend approval of the special use subject to conditions outlined in their report. A revised elevation reflecting Planning & Zoning’s concerns was presented. Motion by Trustee Williams, second by Trustee Weil to direct staff to draft the necessary ordinance approving the Special Use Permit to allow for the operation of a Chuck E Cheese restaurant, which serves alcoholic beverages, and operate an arcade for electronic games, subject to conditions set forth by staff and Planning & Zoning. Roll call vote:

AYES: 6 – Koch, Weil, Williams, Cashman, Duros, Hebda

NAYS: 0 – None

Motion declared carried.

6. WRITER ESTATES – CONSIDERATION OF FINAL APPROVALS FOR 16 LOT PUD SUBDIVISION ON ROUTE 45

Assistant Manager Kalmar summarized the presentations made to the Committee and to Planning and Zoning and the results of those presentations. Preliminary approval was given by both subject to conditions. All items have been addressed and agreed upon by the petitioner. Leo Delaney, attorney for owners of the property, was present. Trustee Duros stated that he prefers to see custom homes on this lot. Monotony codes were discussed. Motion by Trustee Duros, second by Trustee Weil to deny the plan. Roll call vote:

AYES: 5 – Weil, Williams, Duros, Hebda, Koch

NAYS: 1 – Cashman

Motion declared carried.

7. TRAFFIC ADVISORY COMMITTEE RECOMMENDATIONS

A. Designation of residential collection streets (MUTCD)

B. Gregg’s Parkway at Lakeview Parkway – all way stop signs

C. Aspen Drive left turn prohibition at shopping center entrance

Public Works Director Laudenslager reported on all three topics. The first two topics will be put on the next agenda as a resolution. Turning left on Aspen into the shopping center, when heading south, and the traffic congestion it causes was discussed. Chief Fleischhauer recommended cross hatching the road or enforcing a no turn during the hours of 7-9 am. The Committee agreed to cross hatching the road to try and eliminate the backup.

8. ADJOURNMENT

Motion by Trustee Duros, second by Trustee Williams to adjourn the Committee of the Whole. Roll call vote:

AYES: 5 – Williams, Cashman, Duros, Hebda, Koch, Weil

NAYS: 0 – None

Motion declared carried.

Meeting adjourned at 10:07 p.m.

__________________________________ ______________________________________

Jeanne M. Schwartz, Village Clerk Roger L. Byrne, Village President