MINUTES OF THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS
HELD AUGUST 19, 2003
I. President Byrne called the meeting to order at 7:00 p.m.
II. Roll Call indicated the following Trustees present: Cashman, Hebda, Weil, Byrne, Duros (arrived at 7:05 p.m.), Trustee Koch (arrived at 7:28 p.m.). Trustee Williams was absent.
Also present were Village Manager Allison, Assistant Village Manager Kalmar, Assistant to the Manager Teich, Finance Director Nakrin, Chief Fleischhauer, Building Commissioner Gerth, Village Engineer Brown, Corporation Counsel Citron.
III. The Pledge of Allegiance was given.
IV. Citizens Wishing to Address the Board.
V. Reports of Village Officials
A. Village President
1. President Byrne confirmed a meeting on August 25, 2003 with the College of Lake County to discuss TIF issues; and also confirmed the joint Cook Memorial Library Board/Village Board meeting as being on Tuesday, October 7, 2003 at the Village Hall.
2. President Byrne read the Proclamation designating August 25-29, 2003 as “School’s Open Safety Week”.
B. Village Manager
C. Assistant Village Manager
1. Pod D-Bay Hill/Lake County Public Works Pump Station Landscaping Plan.
John Kalmar gave an overview of the landscaping situation at POD-Bay Hill at the Lake County Pump Station. He informed the Board that the existing landscaping is adequate and will continue to mature and that no additional landscaping is needed in the opinion of staff.
D. Assistant to the Village Manager
E. Finance Director/Treasurer
F. Chief of Police
1. Accreditation Report.
The Chief gave a brief update on the accreditation process and inspection that took place in the past week. He thanked the employees and especially Public Works for making the building look great. He is confident that they will retain their accreditation for another three-year period.
G. Public Works Director
H. Building Commissioner
I. Village Engineer
1.Gregg’s Landing - Custom Home Pods 8, 10, 15 & 18 acceptance procedures.
David Brown gave a brief overview of the contents of the acceptance of Custom Home Pods 8,10, 15 & 18 and how trees and sidewalks would be handled. Items are on this Consent Agenda.
VI. Omnibus Vote Agenda
President Byrne read the Omnibus Vote Agenda Items A-O. Motion by Trustee Hebda, second by Trustee Duros to approve the Omnibus Vote Agenda Items A-O. Roll call vote:
ABSENT: 2-Williams, Koch
Motion declared carried.
A. Approval of voucher list of bills dated 8/19/2003 in the amount of $448,951.09. Approved by omnibus vote.
B. Department Reports:
1. 7/2003 Building Division Report.
2. 7/2003Police Department Report
Approved by omnibus vote.
C. Approval of Kiwanis Club “Peanut Day” program to be held September 26, 2003 & October 3, 2003. Approved by omnibus vote.
D.Approval of the Vernon Hills Lions Club “Candy Day” fundraising event to be held October 10 & 11, 2003. Approved by omnibus vote.
E. Approval and passage of Resolution 2003-128 authorizing the expenditure of $35,150 for the engagement of Lauterbach & Amen, LLP for audit services to be performed during FY2002-03 and continued service thereafter in conformance with the proposal submitted by Lauterbach & Amen dated April 16, 2002 and for review of the Vernon Hills Athletic Complex. Approved by omnibus vote.
F. Approval and passage of Resolution 2003-129 authorizing the acceptance of public improvements in Pod 2, Torrey Pines, Gregg’s Landing and release of certain financial guarantees. Approved by omnibus vote.
G. Approval and passage of Resolution 2003-130 authorizing the acceptance of public improvements in Pod 8, Broadmoor, Gregg’s Landing. Approved by omnibus vote.
H. Approval and passage of Resolution 2003-132, a Resolution of Appreciation to the Illinois City/County Management Association. Approved by omnibus vote.
I. Approval and passage of Resolution 2003-133 authorizing approval of LM Consultants, Inc. to provide advanced inspection services during the installation of the exterior insulation and finish system (EIFS) on the AMLI Residential Museum Gardens project. Approved by omnibus vote.
J. Approval and passage of Resolution 2003-134 amending Res. 2003-97 increasing the consultant agreement with Ted Gray & Associates for the Seavey ditch Corridor Restoration Project from $2,600 to an amount not to exceed $2,805. Approved by omnibus vote.
K. Approval and passage of Resolution 2003-135 authorizing approval of the Third Amendment to the Lease Agreement and the Fourth Amendment to the Development Agreement for White Deer Run. Approved by omnibus vote.
L. Approval and passage of Ordinance 2003-48 amending various sections of the Code of Ordinances of the Village of Vernon Hills, Chapter 19-Signs, relating to building-mounted signs, recognized testing agencies, and penalties. Approved by omnibus vote.
M. Approval and passage Ordinance 2003-55 granting a variance from the Code of Ordinances of the Village of Vernon Hills, Appendix C-Zoning Ordinance, Section 22.214.171.124, for the property located at 9 Castlegate Court for the purpose of allowing an 8’ x 8’ storage shed to be installed in the west side yard of a R-5 residentially zoned property. Approved by omnibus vote.
N. Approval and passage of Ordinance 2003-56 granting approvals of the final site, landscaping, architectural, signage plan and development permit for Pod D-Bay Hill located in Gregg’s Landing. Approved by omnibus vote.
O. Approval to release of Wholesale Carpets Performance, Maintenance and Payment Bond. Approved by omnibus vote.
Motion by Trustee Duros to adjourn the Board, second by Trustee Hebda.
Roll call vote:
AYES: 4- Cashman, Duros, Hebda, Weil
ABSENT: 2-Koch, Williams
Motion declared carried.
Meeting adjourned at 7:10 p.m.
Approved this 2nd day of September 2003.
Evan Teich Roger L. Byrne
Assistant to the Village Manager Village President