MINUTES

COMMITTEE OF THE WHOLE MEETING

VILLAGE OF VERNON HILLS

JULY 15, 2003

IN ATTENDANCE: President Pro Tem Cashman called the meeting to order at 7:26 p.m. The following Trustees were present: Cashman, Hebda, Weil, Williams and Koch.

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Public Works Director Laudenslager, Finance Director Nakrin, Chief Fleischhauer, Village Engineer Brown, Attorney Citron, and Village Clerk Schwartz.

1. APPROVAL OF 6/3/2003 and 7/1/2003 COMMITTEE OF THE WHOLE MINUTES

Motion by Trustee Hebda, second by Trustee Koch to approve the 6/3/03 and 7/1/03 Committee of the Whole minutes. Roll call vote:

AYES: 5 – Cashman, Duros, Hebda, Koch, Weil

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

2. NIKE 6A SITE/NIKE SKATE PARK PLANS

Village Engineer Brown presented the NIKE 6A Site plan. The Committee was looking for the maximum number of parking spaces. Landbanking on the skate park was discussed. A concrete skate park would cost $100,000 more than asphalt. The topic will be brought back after other items are resolved.

3. METRA STATION IMPROVEMENTS/PARKING LOT EXPANSION PLANS

Assistant to the Manager Teich referred to his memo dated July 11, 2003 presenting the Metra station improvements including a new track with a new inbound platform. Upgrades including lighting, pavers, handrails and flooring total approximately $128,000. The amount budgeted is $178,000. The Committee concurred with the upgrades. Trustee Weil asked about adding washroom facilities. Staff will come back with an estimate. Trustee Weil stated that residents are asking for additional bike racks. Staff noted they are already working on that. Trustee Weil asked about security cameras in and around the bike rack. Chief stated that was already in place. Trustee Hebda requested lighting of the bike path to Hawthorn Club.

Metra has a mandate to build 452 spaces. Plans show a creation of a new right-in, right-out onto Route 45 at the eastern edge of the property which would tie the new site to the existing site. The proposed layout was displayed.

4. VILLAGE HALL LANDSCAPE PLAN

Assistant to the Manager Teich gave an overview of the plantings around the village hall. It will take several years of growth for the plan to look finished. In referring to his memo dated July 11, 2003 he gave possible alternatives to the existing plan.

5. PHILLIP ROAD – UNIMPROVED ACCESS FROM VERNON PLAZA

Public Works Director Laudenslager reported that the dirt path from Phillip to Vernon Plaza is being used as a vehicle access and is not safe. Staff recommends blocking the path. The Committee concurred.

6. STRATEGIC PLAN SESSIONS

Manager Allison suggested forming a focus group by selecting residents to discuss issues they feel are important to the Village as a prelude to the Strategic Planning Session. Trustee Hebda suggested including corporate residents.

7. ADJOURNMENT

Motion by Trustee Williams, second by Trustee Koch to adjourn the Committee of the Whole. Roll call vote:

AYES: 5 – Hebda, Koch, Weil, Williams, Cashman

NAYS: 0 – None

ABSENT: 1 – Duros

Motion declared carried.

Meeting adjourned at 8:35 p.m.

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Jeanne M. Schwartz, Village Clerk Roger L. Byrne, Village President