MINUTES OF THE REGULAR
MEETING
OF THE PRESIDENT AND BOARD
OF TRUSTEES
OF THE VILLAGE OF VERNON
HILLS, LAKE COUNTY, ILLINOIS
HELD JULY 1, 2003
I. President Byrne called the meeting to order at 7:05 p.m.
II. Roll Call indicated the following Trustees present: Cashman, Duros,
Hebda, Koch, Weil, Williams.
Also present were Village Manager Allison, Assistant Village
Manager Kalmar, Assistant to the Village Manager Teich, Finance Director
Nakrin, Chief Fleischhauer, Building Commissioner Gerth, Public Works Director
Laudenslager, Village Attorney Citron and Deputy Clerk Pelletier.
III. The Pledge of Allegiance was given.
IV. Citizens Wishing to Address the Board
A. Rick Friedenberg, 345
Evergreen Drive informed the board on the actions taken by the District 128 on
the use of monies collected as provided through the cell tower lease located at
the Vernon Hills High School. Mr.
Friedenberg referred to a village letter dated October 2000. President Byrne stated he was aware of the
school district’s discision and had staff draft a letter.
V. Reports of Village Officials
A. Village President
1. Presentation
to former Trustee Kathy Ryg.
President
Byrne read the proclamation previously presented to former Trustee Kathy Ryg
and presented her with a “Key to the Village” plaque.
B. Village Manager
C. Assistant Village
Manager
1. 4th of
July Activities.
Asst. Manager Kalmar presented the schedule of events for the
4th of July beginning with the Bike Decorating Contest at 8:00 a.m.;
the Parade to begin at 9:00 a.m. at Atrium and Deerpath; the evening activities
at Century Park between 6:30 – 9:30 p.m.; with the Fireworks to begin at 9:30
p.m. In case of rain, the fireworks
will be held on Saturday, July 5th at 9:30 p.m.
D. Assistant to the
Village Manager
1. No report.
E. Finance
Director/Treasurer
1. No report.
F. Chief of Police
1. No report.
G. Public Works Director
1. Extended
Construction Hours at Vernon Hills Athletic Complex.
Public Work Director Laudenslager stated Maneval Construction
had submitted a letter requesting extension of construction hours to complete
work. The work is for the Fairway Drive
road construction north of Huron and the construction of the detention pond at the
6A site. Hours requested were to start
at 7:00 a.m. on Saturdays and to begin at 6:00 a.m. Monday thru Friday for
watering down the construction area to reduce the amount of dust. Trustee Cashman stated concerns with the
construction being near residential area.
Manager Allison stated the extended hours could help complete the
project sooner. President Byrne
inquired if the project would be completed prior to the school year and was
informed the current phase would not be completed until June 2004. Trustee Koch concurred with Trustee Cashman’s
concerns and requested monitoring of complaints by residents. Motion by Trustee Koch, second by Trustee
Duros to approve extending construction hours at the Vernon Hills Athletic Complex to begin
construction on Saturdays to 7:00 a.m. from 8:30 a.m. and allow the watering
trucks to begin work at 6:00 a.m. Mondays through Fridays, with monitoring of
complaints from residents. Roll call
vote:
Ayes: 6-Duros, Hebda, Koch, Weil, Williams, Cashman
Nays: 0-None
Absent: 0-None
Motion declared carried.
H. Building Commissioner
1. No report.
I. Village Engineer
1. No report.
VI. Omnibus Vote Agenda
President Byrne read Omnibus Vote Items A-R. Manager Allison
requested Item E pulled and to be brought back on July 15th for
approval. Motion by Trustee Duros, second by Trustee Hebda to approve Omnibus
Vote Agenda Items A-D & F-R. Roll
call vote:
Ayes: 6-Hebda, Koch, Weil, Williams, Cashman, Duros
Nays: 0-None
Absent: 0-None
Motion declared carried.
A. Approval of 6/3/2003 &
6/19/2003 Board Minutes. Approved by omnibus vote.
B. Approval of voucher list
of bills dated 7/01/2003 in the amount of $340,908.24. Approved by omnibus
vote.
C. Department Reports:
1. 5/2003 Finance
Director/Treasurer’s Report.
2. 5/2003 Golf Course Report.
Approved by
omnibus vote.
D. Approval and passage of Resolution 2003-48
authorizing approval of a contract with A. Ritacca & Sons, LLC and the
Village of Vernon Hills to replace a 60" flared end section at Big Bear
Lake. Approved by omnibus vote.
F. Approval and passage of Resolution 2003-101
awarding the bid for crack sealing of village streets to Behm Pavement in an
amount not to exceed $60,000. Approved
by omnibus vote.
G. Approval and passage of Resolution 2003-102
awarding the bid for thermoplastic pavement lane marking of village streets to
Superior Road Striping an amount not to exceed $20,000. Approved by omnibus
vote.
H. Approval and passage of Resolution 2003-103
authorizing the transfer of $21,000 from Finance Full-time salaries to Finance
Part-time salaries. Approved by omnibus vote.
I. Approval and passage of Resolution 2003-105
providing for maintenance of private improvements within the public right of
way and approving the responsibility for their maintenance. Approved by omnibus
vote.
J. Approval and passage of Resolution 2003-106
awarding the bid to American National Skyline, Inc. for the window cleaning
contract of village property with a two-year contract. Approved by omnibus
vote.
K. Approval and passage of Resolution 2003-107 authorizing approval of a
professional services agreement with Rolf C. Campbell & Assoc. for
consultant landscape inspection services from May 1, 2003 to April 30, 2004 in
an amount not to exceed $60,000.
Approved by omnibus vote.
L. Approval and passage of Resolution 2003-108
authorizing the Finance Director to release $1,250,000 to Chicago Title &
Trust Co. for the Stage 1A & 1B projects at the Vernon Hills Athletic Complex. Approved by
omnibus vote.
M. Approval and passage of Resolution 2003-109
authorizing the village manager to sign a construction contract and pay VDV
Consulting, Inc. for the build-out of the Cable Studio in an amount not to
exceed $83,000 for the FY2003-04. Approved by omnibus vote.
N. Approval and passage
of Ordinance 2003-43 amending Chapter 5 of the Code of Ordinances Article XI
relating to Fees, Bond and Insurance Requirements. Approved by omnibus vote.
O. Approval and passage of Ordinance 2003-44
granting final site and landscaping plan approvals to Zale Homes for a
temporary custom sales trailer just east of Pod D (Bay Hill) in the Gregg’s
Landing Subdivision. Approved by omnibus vote.
P. Approval
and passage of Ordinance 2003-46 granting approval of a special use permit for
a planned unit development (PUD) for property commonly known as Hawthorn School
District 73 North Campus located on Aspen Drive and Hawthorn Parkway. Approved by omnibus vote.
Q. Approval
and passage of Ordinance 2003-47 amending Development and Engineering Standards
to include Exhibits 44 & 45. Approved by omnibus vote.
R. Approval to release the Performance,
Maintenance and Payment Bond #11119536933 for Gregg’s Landing, Pod 12 - Pine
Valley. Approved by omnibus vote.
VII. Unfinished/Additional Business
A None
VIII. New Business/Communications
A. Trustee Cashman requested
staff to investigate the synchronization of the traffic signals at Deerpath
Drive and Phillip Road with Deerpath Drive and Route 60.
IX. Adjournment
Motion by Trustee Duros, second by Trustee Williams to adjourn
the Board meeting. Roll call vote:
Ayes: 6-Koch, Weil, Williams, Cashman, Duros, Hebda
Nays: 0-None
Absent: 0-None
Motion declared carried.
Meeting adjourned at 7:29
p.m.
Approved this 15th day of
July 2003.
Linda Pelletier Roger L. Byrne
Deputy Village Clerk Village President