MINUTES

COMMITTEE OF THE WHOLE MEETING

VILLAGE OF VERNON HILLS

JUNE 3, 2003

 

 

 

IN ATTENDANCE: President Byrne called the meeting to order at 7:45 p.m. The following Trustees were present: Duros, Cashman, Hebda, Weil and Koch.

 

Also present were Manager Allison, Assistant Manager Kalmar, Public Works Director Laudenslager, Building Commissioner Gerth, Finance Director Nakrin, Chief Fleischhauer, Village Engineer Brown, Attorney Citron, and Village Clerk Schwartz.

 

1. APPROVAL OF 4/15/2003 COMMITTEE OF THE WHOLE MINUTES

Motion by Trustee Koch, second by Trustee Hebda to approve the 4/15/03 Committee of the Whole minutes. Roll call vote:

AYES: 5 – Cashman, Duros, Hebda, Koch, Weil

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

 

2. HAWTHORN SCHOOL DISTRICT #73

a.    Consideration of a recommendation from the Planning and Zoning Commission regarding District 73’s request for a Special Unit Permit for a Planned Unit Development to allow the expansion of the Hawthorn South Elementary Campus

Motion by Trustee Duros, second by Trustee Weil to direct staff to prepare the necessary ordinance approving the special use permit for a PUD to allow the expansion of the Hawthorn South Elementary Campus subject to conditions as outlined by Planning and Zoning. Roll call vote:

AYES: 5 – Duros, Hebda, Koch, Weil, Cashman

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

b. Consideration of a recommendation from the Planning and Zoning Commission regarding District 73’s request for Preliminary Approval of plans to expand the Hawthorn North Campus

Motion by Trustee Duros, second by Trustee Hebda to give preliminary approval of plans to expand the Hawthorn North Campus. Roll call vote:

AYES: 5 – Hebda, Koch, Weil, Cashman, Duros

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

3. PRESENTATION OF FAΗADE REDEVELOPMENT PLAN FOR FORMER KMART BUILDING – THE MARKETPLACE AT VERNON HILLS SHOPPING CENTER

Eric Dahms of Bradford Real Estate presented the redevelopment plan for the former Kmart building showing 4 to 6 tenants and the possibility of an addition to the south. Trustee Koch stated his reservations about a marque monument sign. Trustee Hebda asked that adequate screening of the receptacle be done if a restaurant went into the outlot. Trustee Koch stated he did not want to see more than 5 tenants in the building. The plan will be sent to Technical Review. Motion by Trustee Hebda, second by Trustee Koch to direct staff to send the plan to Technical Review and then to Planning and Zoning. Roll call vote:

AYES: 5 – Koch, Weil, Cashman, Duros, Hebda

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

 

4. WESTFIELD SHOPPINGTOWN – HAWTHORN – PROPOSED DROP-OFF CHILDCARE SERVICE

Building Commissioner Gerth referred to his memo dated May 30, 2003 stating a change in the zoning ordinance would have to be done in order for the childcare service to be located at the mall. The childcare center is exempt from licensing by DCFS since parents stay on-site. Brian Newman, general manager for Westfield Shoppingtown, stated the childcare center would be located by the JC Penney in the Painted Penguin store. Trustee Duros stated his dislike of the idea and does not see a need. Attorney Citron stated it would be an additional burden to the Village since DCFS does not regulate it. Trustee Hebda and Koch stated they needed more information before making a decision. The petitioner will come before the Committee at a later date.

 

5. WESTFIELD SHOPPINGTOWN – HAWTHORN – BERNARD CHEVROLET - CLASSIC CAR NIGHT”

Building Commissioner Gerth reported that Bernard Chevrolet would like to have a Cruise Night on the 3rd Wednesdays of June, July and August 50 to 100 cars would be present and Bernard will pay for police presence. Bernard would like to locate a trailer on the site with a banner on the side advertising the event. Staff recommends looking on a month by month basis for this year. A possible location for the event would be by Marshall Fields or by Denny’s Restaurant. The Board preferred the north lot by Denny’s. Craig Hansen of Bernard Chevrolet, was present. Motion by Trustee Koch, second by Trustee Weil to direct staff to prepare a resolution authorizing Bernard Chevrolet to hold a Cruise Night at the mall. Roll call vote:

AYES: 5 – Weil, Cashman, Duros, Hebda, Koch

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

6. SOLICITATIONS REGULATIONS.

Chief Fleischhauer referred to his memo dated May 29, 2003 regarding the Village solicitation ordinance. The Supreme Court ruled that villages cannot require solicitators to register with the Village first. Our ordinance is in violation and needs to be changed. Soliciting from roadways is permitted by our ordinance. Staff recommended prohibiting solicitation from all state roadways. Motion by Trustee Duros, second by Trustee Koch to approve the ordinance change. Roll call vote:

AYES: 5 – Cashman, Duros, Hebda, Koch, Weil

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

7. PRIVATE STREETS AND DRIVEWAYS – ACCESS RESPONSIBILITIES

Motion by Trustee Duros, second by Trustee Koch to prepare a resolution to adopt the concepts as outlined in Public Works Director Laudenslager’s memo dated May 29, 2003 regarding access to private property. Roll call vote:

AYES: 5 – Cashman, Duros, Hebda, Koch, Weil

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

8. AMENDMENT TO CHAPTER 9 OF THE CODE OF ORDINANCES RELATIVE TO THE LIMITATIONS ON OPEN BURNING

Motion by Trustee Cashman, second by Trustee Koch to approve the amendment to Chapter 9 of the Code of Ordinances relative to the limitations on open burning. Roll call vote:

AYES: 5 – Duros, Hebda, Koch, Weil, Cashman

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

9. ELIMINATION OF WATER HEATER PERMIT FEES FOR SINGLE-FAMILY RESIDENTIAL PROPERTY OWNERS

Building Commissioner Gerth recommended eliminating water heater permit fees but would still like to monitor installation with a $50 refundable permit fee. Motion by Trustee Hebda, second by Trustee Duros to direct staff to prepare an ordinance amendment to eliminate water heat permit fees. Roll call vote:

AYES: 5 – Hebda, Koch, Weil, Cashman, Duros

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

10. EMERGENCY OPERATIONS PLAN

Chief Fleischhauer revised and updated the Emergency Operations Plan from 1994. Trustee Cashman asked that the senior trustee be defined. Attorney Citron stated that the Board can determine who is the senior trustee. The topic will be brought back for the next Board meeting. Motion by Trustee Trustee Duros, second by Trustee Koch to approve and accept the Emergency Operations Plan as presented. Roll call vote:

AYES: 5 – Koch, Weil, Cashman, Duros, Hebda

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.

 

11. VILLAGE COMMITTEES – LIAISON APPOINTMENTS

Liaison appointments were discussed.

 

12. ADJOURNMENT

Motion by Trustee Hebda, second by Trustee Koch to adjourn the Committee of the Whole. Roll call vote:

AYES: 5 – Weil, Cashman, Duros, Hebda, Koch

NAYS: 0 – None

ABSENT: 1 – Williams

Motion declared carried.   

 

Meeting adjourned at 9:50 p.m.

 

 

__________________________________          ______________________________________

Jeanne M. Schwartz, Village Clerk                    Roger L. Byrne, Village President