MINUTES OF THE REGULAR MEETING

MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD MAY 6, 2003

Call to Order

Roll Call

Aaron’s Enterprises

Social Service Grants

Adjournment

Sine Die

Call to Order

Roll Call

1. President Byrne called the meeting to order at 7:03 p.m.

2. Roll call indicated the following Trustees present: Duros, Cashman, Henley, Hebda, Henley, Williams and Koch.

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Public Works Director Laudenslager, Finance Director Nakrin, Village Engineer Brown, Attorney Citron and Chief Fleischhauer.

3. Unfinished Business

A. Motion by Trustee Henley, second by Trustee Cashman to reconsider approval and passage of Ordinance 2003-25 regarding Aaron’s Enterprises. Roll call vote:

AYES: 6 – Duros, Hebda, Henley, Koch, Williams, Cashman

NAYS: 0 – None

Motion declared carried.

Motion by Trustee Henley, second by Trustee Cashman for approval and passage of Ordinance 2003-25 – Aaron’s Enterprises. Roll call vote:

AYES: 4 – Henley, Koch, Williams, Cashman

NAYS: 2 – Hebda, Duros

Motion declared carried.

B. Motion by Trustee Hebda, second by Trustee Henley for approval and passage of Resolution 2003-80 – FY2003-04 Social Service Grants.

Roll call vote:

AYES: 6 – Henley, Koch, Williams, Cashman, Duros, Hebda

NAYS: 0 – None

Motion declared carried.

4. Adjournment “Sine die”

Motion by Trustee Hebda, second by Trustee Koch to adjourn sine die. Roll call vote:

AYES: 6 – Koch, Williams, Cashman, Duros, Hebda, Henley

NAYS: 0 – None

Motion declared carried.

Meeting adjourned “sine die” at 7:10 p.m. Newly elected officials (Trustee Cashman, Trustee Hebda, and Trustee Weil) were sworn in.

1. President Byrne called the meeting to order at 7:12 p.m.

2. Roll call indicated the following Trustees present: Cashman, Duros, Hebda, Koch, Weil, and Williams

New Trustees

Proclamation

Proclamation

Liquor Appointment

Proclamation

Tree Sale

Open House

3. The Pledge of Allegiance was given.

4. Citizens Wishing to Address the Board

None.

5. Reports of Village Official

A. Village President

i. President Byrne recognized the newly elected Trustees Cashman, Hebda and Weil.

ii. President Byrne read a proclamation recognizing former Trustee Stephen Henley and his accomplishments while serving the Village.

iii. President Byrne read a proclamation recognizing Kevin Walter, a Vernon Hills resident, on being drafted by the New York Giants.

iv. Motion by Trustee Koch, second by Trustee Hebda to appoint Trustee Williams to the Liquor Commission and Trustee Cashman as the alternate. Roll call vote:

AYES: 6 – Duros, Hebda, Koch, Weil, Williams, Cashman

NAYS: 0 – None

Motion declared carried.

v. President Byrne read a proclamation designating May 11-17, 2003 as National Police Week and May 15, 2003 as Peace Officers’ Memorial Day.

B. Village Manager

i. No report.

C. Assistant Manager

i. No report.

D. Assistant to the Village Manager

i. No report.

E. Finance Director/Treasurer

i. No report.

F. Chief of Police

i. No report.

G. Public Works Director

i. Public Works Director Laudenslager announced the Village Tree Sale scheduled for Saturday, May 10, 2003.

ii. Public Works Director Laudenslager announced the Public Work’s Open House on Saturday, May 18, 2003.

H. Building Commissioner

i. No report.

I. Village Engineer

i. No report.

6. Omnibus Vote Agenda

Motion by Trustee Duros, second by Trustee Koch to approve the Omnibus Vote Agenda Items A –AA. Roll call vote:

AYES: 6 – Hebda, Koch, Weil, Williams, Cashman, Duros

NAYS: 0 – None

Motion declared carried.

A. Approval of 4/22/2003 Special Board Minutes.

B. Approval of voucher list of bills dated 5/06/2003 in the amount of $799,813.81.

C. Department Reports:

1. 3/2003 Golf Course Report.

2. 3/2203 Finance Director/Treasurer’s Report.

D. Approval of Family Outreach Program, Inc. “Tag Days” for June 13-14, 2003.

E. Approval of payment to Lenny Hoffman Excavating, Inc. in an amount not to exceed $19,945.74 prior to appearance on invoice approval report.

F. Approval and passage of Resolution 2003-53 authorizing the amending of the Development Regulations of the Vernon Hills Code of Ordinances.

G. Approval and passage of Resolution 2003-64 authorizing approval of payment to SBC for the maintenance of the Positron Phone Equipment installed at the Police Department in an amount not to exceed $20,000.

H. Approval and passage of Resolution 2003-65 amend. Res. 2000-66 authorizing an increase in the Phase II final engineering and design contract for Fairway Drive from Huron Street to Greenview Court.

I. Approval and passage of Resolution 2003-66 approving and authorizing the Village Manager to sign an agreement for construction engineering services for Fairway Drive, Huron Street to Greenview Court. (SECTION 98-00026-00-PV)

J. Approval and passage of Resolution 2003-67 concurring in the award of the bid to Maneval Construction Company, Inc. for Fairway Drive, Huron Street to Greenview Court. (SECTION 98-00026-00-PV)

K. Approval and passage of Resolution 2003-68 Improvement by municipality under the Illinois Highway Code to approve funds for construction and Phase III engineering.

L. Approval and passage of Resolution 2003-69 Improvement by municipality under the Illinois Highway Code to approve funds for Phase II engineering and ROW acquisition.

M. Approval and passage of Resolution 2003-70 authorizing the approval of entertainment contracts for the 2003 Fourth of July Parade and Evening entertainment in an amount not to exceed $11,380.

N. Approval and passage of Resolution 2003-71 authorizing the approval of entertainment contracts for the 2003 Summer Splash in an amount not to exceed $2,000.

Entertaiment Contracts

Payment Increase

Street Rehab

Intergovern-mental Agreement

Class “H” Liquor

Raffle License

Intergovern-

mental Agreement

Amendment

Variance

Surplus Property

Intergovern-mental Agreement

Corporate Rate

O. Approval and passage of Resolution 2003-72 authorizing the approval of entertainment contracts for the 2003 Arbortheater Concert Series in an amount not to exceed $9,950.

P. Approval and passage of Resolution 2003-74 amending Ord. 2002-172, increasing payment for the 2002 Street Rehabilitation Program-Resident Engineering Agreement with Baxter & Woodman from $96,000 to an amount not to exceed $100,000.

Q. Approval and passage of Resolution 2003-75 authorizing the approval of a Contractor Agreement for the 2003 Street Rehabilitation Project to Curran Contracting in the amount no to exceed $454,020.50.

R. Approval and passage of Resolution 2003-76 amending Res. 2002-04, authorizing the execution of an amended Intergovernmental Agreement between the Village of Vernon Hills, School District #128 and the County of Lake, subject to village attorney approval.

S. Approval and passage of Resolution 2003-77 authorizing approval of Class “H” Liquor License to the Central Lake YMCA for a One Day Event on May 17, 2003.

T. Approval and passage of Resolution 2003-78 authorizing approval of a Raffle License to the Central Lake County YMCA for a One Day Event on May 17, 2003.

U. Approval and authorization of an Intergovernmental Agreement between the Village and Cook Memorial Library District for the reimbursement of funds for building cleaning services.

V. Approval and passage of Ordinance 2003-20 amending the Code of Ordinances of the Village of Vernon Hills, Chapter 5-Buildings and Building Regulations, Art. IX, Property Maintenance Code, Sec. 5-142(k), Parking Lot and Private Roadway Maintenance. (Approved at 4/15/2003 Committee of the Whole)

W. Approval and passage of Ordinance 2003-26 amending Ords. 2002-32, 2002-31 & 2002-30 related to the Tax Increment Redevelopment Plan Project Area and Financing, of the Village of Vernon Hills.

X. Approval and passage of Ordinance 2003-27 granting a variance from the Code of Ordinances of the Village of Vernon Hills, Appendix C-Zoning Ordinance, Sec. 10.4.1.3, for the property located at 311 Onwentsia Road allowing the Floor Area Ratio (FAR) in a R-5 Residentially-zoned District to increase 33% to 45%.

Y. Approval and passage of Ordinance 2003-28 declaring certain village property to be surplus and providing for the sale by public auction.

Z. Approval of Intergovernmental Agreement with the Vernon Hills Park District for Police Services. (Approved at 4/15/2003 Committee of the Whole)

AA. Approval of New Corporate Rate at the Vernon Hills Golf Course. (No packet information)

7. Unfinished/Additional Business

A. Motion by Trustee Williams, second by Trustee Koch for the approval and passage of Resolution 2003-73 authorizing the construction of the Vernon Hills Athletic Complex Structures consisting of the construction contract to Bear Construction in an amount not to exceed $346,631.13 and Reese Recreation Products, Inc. in an amount not to exceed $47,140. Roll call vote:

AYES: 6 – Koch, Weil, Williams, Cashman, Duros, Hebda

NAYS: 0 – None

Motion declared carried.

8. New Business

A. John Keister, representing Cook Memorial Library Board, read a proclamation honoring the Village of Vernon Hills for all their support and cooperation.

B. Trustee Duros thanked Mr. Keister for his commitment and hard work as president of the Library Board.

C. Trustee Hebda asked for a joint meeting with the new library board and the Village to see what the future plans are for the district.

D. Trustee Cashman congratulated the 2003/2004 community development and public works accreditation in their goals.

9. Adjournment

Motion by Trustee Hebda, second by Trustee Koch to adjourn the Board Meeting. Roll call vote:

AYES: 6 – Weil, Williams, Cashman, Duros, Hebda, Koch

NAYS: 0 – None

Motion declared carried.

Meeting adjourned at 7:40 p.m.

Approved this _____ day of June, 2003.

___________________________ ___________________________

Jeanne M. Schwartz Roger L. Byrne

Village Clerk Village President