MINUTES

COMMITTEE OF THE WHOLE MEETING

VILLAGE OF VERNON HILLS

APRIL 15, 2003

IN ATTENDANCE: President Byrne called the meeting to order at 8:00 p.m. The following Trustees were present: Cashman, Duros, Hebda, Henley, Williams, and Koch.

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Village Engineer Brown, Finance Director Nakrin, Chief Fleischhauer, Attorney Citron, and Village Clerk Schwartz.

1. APPROVAL OF 3/12/03 SPECIAL COMMITTEE OF THE WHOLE MINUTES; 3/18/03 AND 4/03/ 03 COMMITTEE OF THE WHOLE MINUTES

Motion by Trustee Hebda, second by Trustee Henley to approve the 3/12/03 Special Committee of the Whole Minutes, 3/18/03 and 4/03/03 Committee of the Whole Minutes. Roll call vote:

AYES: 6 – Cashman, Duros, Hebda, Henley, Koch, Williams

NAYS: 0 – None

Motion declared carried.

2. NIKE CONCESSION AND PAVILION BUILDINGS BID SUMMARY

Village Engineer Brown reported that the concession and pavilion budget is $335,000, with the pavilion coming in on budget and the washroom and concession $80,000 over. However, the project overall will still come in under budget. The Board concurred with the plans as presented.

3. PARKING LOT AND PRIVATE ROADWAY MAINTENANCE ORDINANCE 2003-20

Motion by Trustee Henley, second by Trustee Duros for approval of Ordinance 2003-20 for an addition to the 2000 International Property maintenance Code of the Village of Vernon Hills Code of Ordinances. Roll call vote:

AYES: 6 – Duros, Hebda, Henley, Koch, Williams, Cashman

NAYS: 0 – None

Motion declared carried.

4. INTERGOVERNMENTAL AGREEMENT WITH LAKE COUNTY FOR THE NCT TREATMENT POND EXPANSION

Staff recommended approval to the Intergovernmental Agreement between the Village of Vernon Hills and Lake County Public Works for their proposed expansion adjacent to the Village boundaries. The agreement amends the previous agreement that addressed land transfers between Lake County Public Works, Vernon Hills High School and the Village which permitted the detention basin to be constructed north of Village property into the buffer area. The Committee concurred.

5. INTERGOVERNMENTAL AGREEMENT WITH THE VERNON HILLS PARK DISTRICT FOR POLICE SERVICES

Chief reviewed the formal intergovernmental agreement with the Park District for police services. These services have been offered all along but are now in a formal agreement. Motion by Trustee Koch, second by Trustee Hebda to execute the intergovernmental agreement with the Vernon Hills Park District for Police Services.

AYES: 6 – Hebda, Henley, Koch, Williams, Cashman, Duros

NAYS: 0 – None

Motion declared carried.

6. SPECIAL POLICE SERVICES

Chief Fleischhauer referred to his memo dated April 10, 2003 detailing a proposed policy on traffic control services. Motion by Trustee Koch, second by Trustee Henley direct staff to draft a resolution pertaining to traffic control services as outlined. Roll call vote:

AYES: 6 – Henley, Koch, Williams, Cashman, Duros, Hebda

NAYS: 0 – None

Motion declared carried.

7. PACE BUS SHELTERS ALONG BUTTER FIELD

Assistant to the Manager Teich presented two types of shelters that PACE could install along Butterfield Road. The Committee preferred the dome shelter.

8. ADJOURNMENT

Motion by Trustee Henley, second by Trustee Cashman to adjourn the Committee of the Whole meeting and go into executive session for the purpose of litigation and personnel. Roll call vote:

AYES: 6 – Koch, Williams, Cashman, Duros, Hebda, Henley

NAYS: 0 – None

Motion declared carried.

Meeting adjourned at 8:30 p.m.

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Jeanne M. Schwartz, Village Clerk Roger L. Byrne, Village President