MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD APRIL 15, 2003

 

 

Call to Order

 

Roll Call

 

 

 

 

 

 

 

 

 

 

 

 

 

Proclamation

 

 

Homeowner’s Meeting

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.  President Byrne called the meeting to order at 7:03 p.m.

 

2.  Roll call indicated the following Trustees present: Cashman, Duros, Henley, and Williams.

 

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Public Works Director Laudenslager, Village Engineer Brown, Attorney Citron and Chief Fleischhauer.

 

3.  The Pledge of Allegiance was given.

 

4.  Citizens Wishing to Address the Board

None.

 

5.  Reports of Village Official

     A.  Village President

i.    President Byrne read a proclamation designating April 27-May 3, 2003 as Municipal Clerks Week.

 

B.   Village Manager   

i.    Manager Allison updated the Board on the Gregg’s Landing Homeowner’s Association meeting held on April 14, 2003 stating the issues that were address.

 

C.  Assistant Manager

i.    No report. 

 

D.       Assistant to the Village Manager

i.    No report.

    

E.      Finance Director/Treasurer

i.    FY2003-04 Social Service Grants Budget discussion delayed until May.

 

F.      Chief of Police

i.    No report.

 

G.   Public Works Director

i.    No report.

 

H.   Building Commissioner

i.    No report.

 

I.    Village Engineer

i.         No report.

 

 

 

6.  Omnibus Vote Agenda

Motion by Trustee Henley, second by Trustee Williams to approve the Omnibus Vote Agenda Items A –K, M-Y. Roll call vote:

AYES: 4 – Duros, Henley, Williams, Cashman

NAYS: 0 – None

ABSENT: 2 – Hebda, Koch

 

Minutes

 

 

Voucher List

 

 

Reports

 

 

Fairway Mower and Bunker Rake

 

Vehicle Purchase

 

 

 

Firearms Training System

 

 

Mowing Contract

 

Janitorial Services

 

 

Landscape Services

 

 

Sales Tax Interruption Insurance

 

 

Annual Budget
 
Motion declared carried.

 

A.   Approval of 3/18/2003 Public Hearing Minutes; 3/12/2003 Special Board Minutes; 3/18/2003 & 4/3/2003 Board Minutes.

 

B.   Approval of voucher list of bills dated 4/15/2003 in the amount of $345,688.00.

     

C.   Department Reports:

          1.       3/2003 Building Division Report.

          2.       3/2003 Police Department Report.

 

D.   Approval and passage of Resolution 2003-45 authorizing the village manager to sign a lease agreement with John Deere Credit for the lease of a fairway mower and a bunker rake in an amount not to exceed $35,020 over the 36-month lease period.

 

E.      Approval and passage of Resolution 2003-46 authorizing and approving the purchase of one (1) 2003 Ford Crown Victoria marked police pursuit sedan from Landmark Ford in an amount not to exceed $21,791.

 

F.   Approval and passage of Resolution 2003-47 authorizing and approving the payment to FATS, Inc. for the purchase of a judgmental firearms training system, and supporting software to be used as a training aid for police officers in an amount not to exceed $60,000.

 

G.   Approval and passage of Resolution 2003-49 awarding Brickman Group, Ltd. For the mowing contract of village property with a two-year contract. 

 

H.   Approval and passage of Resolution 2003-50 awarding the bid to Elite Maintenance, Inc. for janitorial services for the Public Works facility, Village Hall and the Metra train station with a 2-year contract. 

 

I.    Approval and passage of Resolution 2003-51 amending Res. 2002-28 authorizing approval for the village manager to sign a contract between Landscape Concepts Management, Inc. and the Village of Vernon Hills for additional landscape services at the Arbortheater. 

 

J.    Approval and passage of Resolution 2003-52 amending Res. 2002-174 authorizing approval and payment of Sales Tax Interruption Insurance for Westfield Shoppingtown-Hawthorn and four (4) surrounding centers from $42,000 to $42,278 to cover additional terrorism coverage.

 

K.   Approval and passage of Resolution 2003-54 adopting the Annual Budget for FY commencing 5/01/2003 and ending 4/30/2004.

 

L.   Pulled.

 

M.  Approval and passage of Resolution 2003-56 amending Budget Resolution 2002-46 to increase the FY2002-03 Budget for the payment of an economic incentive agreement.

 

N.   Approval and passage of Resolution 2003-57 authorizing the transfer of $20,000 from General Fund Debt Service to General Administration Professional Services and the authorization to pay Melaniphy & Assoc., Inc. for a Retail Site Analysis.

 

O.   Approval and passage of Resolution 2003-58 authorizing the expenditure of $38,313 to Munis for training and maintenance services from the FY2003-04 Budget.

 

P.   Approval and passage of Resolution 2003-59 authorizing approval of the 4th of July, Summer Celebration and New Year’s Eve Firework Contracts for FY2003 with Melrose Fireworks in an amount not to exceed $42,000.

 

Q.   Approval and passage of Resolution 2003-60 authorizing and approving the payment to HTE, Inc. for the payment of annual maintenance fees for the Police Department’s computerized dispatch network in an amount not to exceed $35,000.

 

R.   Approval and passage of Resolution 2003-61 authorizing approval of an intergovernmental agreement for preliminary engineering costs relating to widening of the Route 60 Bridge over I-94.

 

S.   Approval and passage of Resolution 2003-62 remitting payments to Onyx Waste Services, Inc. for weekly collection of recycling and yard waste throughout the village in amount not to exceed $340,00 for the FY2003-04.

 

T.   Approval and passage of Ordinance 2003-21 amending Ord. 2003-09 granting approval to revised building elevations for property commonly known as Lot 9 in the Marketplace/Riverview Resubdivision (a.k.a. Sam’s Club Outlots) in the Village of Vernon Hills.

 

U.   Approval and passage of Ordinance 2003-22 granting approval of the Development Permit for Pod 10-Royal Birkdale of Gregg’s Landing located in the Village of Vernon Hills.

 

V.   Approval and passage of Ordinance 2003-23 amending various sections of the Code of Ordinances Chapter 13 – Nuisances, as it relates to exterior lighting and the use of recreational structures and equipment upon residentially zoned property.

 

W.  Approval and passage of Ordinance 2003-24 authorizing the Village of Vernon Hills to acquire approximately 1.65 acres of property located at 11 West Route 45. 

 

X.   Approval of reduction of Letter of Credit for Gregg’s Landing-Pods B&C – Shadow Creek

 

Y.   Approval of reduction of Letter of Credit for Gregg’s Landing-Pod G- Bay Tree. 

 

7.      

 

Aaron’s Enterprises

 

 

 

 

 

 

 

 

 

Pod E Oakmont

 

 

 

 

 

 

 

 

 

 

 

Grand Marshall

 

 

 

Parkway Trees

 

 

 

Recess

 

 

 

 

 

 

 

 

Insurance
 
Unfinished/Additional Business

  A. Motion by Trustee Henley, second by Trustee Duros to approve the Ordinance 2003-25 as presented for an automotive service station and related uses on property commonly known as 23886 S. Milwaukee Ave. subject to the 19 conditions as set forth by the Planning and Zoning Commission. Roll call vote:

      AYES: 3 – Henley, Williams, Cashman

      NAYS: 2 – Hebda, Duros

      ABSENT: 1 – Koch

      Motion declared carried.

 

  (Trustee Koch arrived at 7:44 p.m.)

 

  B. Rod Tison of Zale Homes updated the Board on the revisions to the site plan and requested preliminary approval of POD E Oakmont. Trustee Duros confirmed that the product will be reviewed noting the Homeowners Meeting which discussed issues of upgrading the quality of the homes. Trustee Cashman asked for a fence and landscaping along the south end of the pond to obstruct the view of the train tracks. Trustee Williams stated that private streets are against village ordinance. Staff will research. Motion by Trustee Henley, second by Trustee Duros to grant preliminary approval of POD E subject to the conditions as outlined by Planning and Zoning and including a fence and landscaping as noted by Trustee Cashman. Roll call vote:

      AYES: 4 – Cashman, Duros, Hebda, Henley

      NAYS: 2 – Koch, Williams

      Motion declared carried.

 

C. President Byrne listed the Grand Marshalls of past years stating that Dr. Whittington was not a grand marshall before. Assistant Manager Kalmar stated the 4th of July committee voted to invite Senator Link as the Grand Marshall. The Board concurred.

 

8.   New Business

A. Trustee Hebda asked who is responsible for trees along the parkway in the Broadmoor pod at Gregg’s Landing. Village Engineer Brown responded that Zale is responsible. Some homeowners are also responsible.

 

9.   Recess

Motion by Trustee Henley, second by Trustee Duros to recess the Board Meeting. Roll call vote:

AYES: 6 – Williams, Cashman, Duros, Hebda, Henley, Koch

NAYS: 0 – None

Motion declared carried.

 

Meeting recessed at 8:00 p.m. and reconvened at 8:56 p.m.

 

10.  Additional Business

Motion by Trustee Henley, second by Trustee Hebda for approval and passage of Resolution 2003-55 authorizing the renewal of the agreement with Cannon Cochran Management Services, Inc. as the third party administrator, with Cox Standard Security Insurance Company as the excess carrier an agreement with Blue Cross/Blue Shield of Illinois as fully insured provider for the Village of Vernon Hills Employee Health Insurance Plan. Roll call vote:

AYES: 6 – Duros, Hebda, Henley, Koch, Williams, Cashman

NAYS: 0 – None

Motion declared carried.

 

 

11.  Adjournment

Motion by Trustee Henley, second by Trustee Duros to adjourn the Board Meeting. Roll call vote:

AYES: 6 – Hebda, Henley, Koch, Williams, Cashman, Duros

NAYS: 0 – None

Motion declared carried.

 

Meeting adjourned at 8:57 p.m.

 

 

Approved this _____ day of June, 2003.

 

 

___________________________                 ___________________________

Jeanne M. Schwartz                                    Roger L. Byrne

Village Clerk                                               Village President