MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD MARCH 18, 2003

 

 

I.   Assistant to the Village Manager Teich called the meeting to order at 7:00 p.m.                                      

II.  Roll Call indicated the following Trustees present: Duros, Henley, Hebda, Williams, Koch, Cashman and President Byrne.

 

  Also present were Village Manager Allison, Assistant Village Manager Kalmar, Finance Director Nakrin, Deputy Chief Kincaid, Building Commissioner Gerth, Public Works Director Laudenslager, Village Engineer Brown and Village Attorney Citron.

 

III. The Pledge of Allegiance was given.

 

IV. Citizens Wishing to Address the Board

 

V.  Reports of Village Officials

  A.  Village President

     1.     President Byrne read a proclamation declaring April 06-12, 2003 Building Safety Week.

     2.     Motion by Trustee Koch, second by Duros approval to amend the agenda and approve the YMCA’s request for a 1-day liquor license and raffle license and waiver of fees.  Roll call vote:

  Ayes:  6-Williams, Henley, Koch, Cashman, Hebda, Duros

  Nays:     0-None

  Absent:   0-None

  Motion declared carried.

 

  Motion by Trustee Koch, second by Trustee Henley approval of the 1-day liquor license for the YMCA Fund Raiser and Raffle License and waiver of fees to be held at American Hotel Register, May 17, 2003.  Roll call vote:

  Ayes: 6-Williams, Koch, Henley, Cashman, Hebda, Duros

  Nays:   0-None

  Absent: 0-None

  Motion declared carried.

 

 

 

  3.   President Byrne asked to add John Thomas, new owner of the former Clavey parcel to speak to on the status of the special warranty deed for the village parcel. He noted that he and his partners were willing to work with the Village on producing the deed.

 

B. Village Manager

  1.   Manager Allison reminded the Board that the first regularly scheduled meeting for April 1st had been rescheduled to April 3rd so canvassing of votes could be completed.  That meeting will now be Thursday April 03rd. A special meeting of the Committee of the Whole will be held on Monday, April 7th, at 7:00 p.m. for discussion group health benefits.

 

C.  Assistant Manager

  No report.

    

D.  Assistant to the Village Manager

  1.  Assistant Manager Teich announced the new PACE Bus Route 272 between Golf Mill and Westfield's Shopping Town at Hawthorn along Milwaukee Avenue.

 

E. Finance Director/Treasurer

  No report.

 

F.    Chief of Police

  No report.

 

G. Public Works Director

  No report.

 

H. Building Commissioner

  No report.

 

I.  Village Engineer

  No report.

 

 (Trustee Henley departed at 7:15 p.m.)

 

VI.  Omnibus Vote Agenda

  President Byrne read Omnibus Vote Items A-M. Motion by Trustee Williams, second by Trustee Duros approval of Omnibus Vote Agenda Items A-M.  Roll call vote:

  Ayes:  5-Williams, Koch, Cashman, Hebda, Duros

  Nays: 0-None

  Absent: 1-Henley

  Motion declared carried.

 

  Manager Allison noted and apologized that Item M should have been pulled and should not have been included in the Omnibus. President Byrne requested a new motion. Motion by Trustee Cashman, second by Trustee Duros to reconsider and approve Omnibus Vote Items A-L.  Roll call vote:

  Ayes:  5-Williams, Koch, Cashman, Hebda, Duros

  Nays: 0-None

  Absent: 1-Henley

  Motion declared carried.

 

  A.  Approval of voucher list of bills dated 3/18/2003 in the amount of $283,243.07.  Approved by omnibus vote.

 

  B.  Department Reports:

     1.     2/2003 Police Department Report.

     2.     2/2003 Building Division Report.

     Approved by omnibus vote.

 

  C.  Approval and passage of Resolution 2003-24 authorizing the purchase of one (1) Brush Chipper from Vermeer Midwest, Inc. for $29,657 and accepting their trade-in offer of $8,500 with the total expenditure not to exceed $21,157.  Approved by omnibus vote.

 

  D.  Approval and passage of Resolution 2003-28 authorizing the transfer of $7,000 from the Larry Laschen Building and Ground Maintenance and $2,500 from Street Maintenance Supplies to the Police Department Building and Ground Services.  Approved by omnibus vote.

 

  E.  Approval and passage of Resolution 2003-32 authorizing approval of the 2003 Appreciation Dinner for Crowne Plaza Chicago North Shore and Personalities, Inc. in an amount not to exceed $19,000.  Approved by omnibus vote.

 

  F.  Approval and passage of Resolution 2003-33 authorizing the Community Development Department to purchase three (3) Ford Taurus sedans and one (1) Ford Taurus Wagon for the replacement of existing fleet vehicles from Elmhurst Ford, Elmhurst, Illinois in an amount not to exceed $65,304.  Approved by omnibus vote.       

 

  G.  Approval and passage of Resolution 2003-34 authorizing a thirty-six month contract with Advanced Business Group, LLC for provision of internet services including the cost of a T1 Line from their facility to village facilities in an amount not to exceed $28,828.80.  Approved by omnibus vote.

 

  H.  Approval and passage of Resolution 2003-35 authorizing the expenditure of up to $5,000 for the engagement of the audit firm of Lauterbach & Amen, LLP to do agreed to procedures on the expenditure of funds related to the Vernon Hills Athletic Complex.  Approved by omnibus vote.

 

  I.   Approval and passage of Resolution 2003-36 authorizing the transfer of $215,000 from General Fund Contingency and $285,000 from Community Infrastructure Development Fund Contingency to Community Infrastructure Development Fund Land Acquisition for the Acquisition of certain properties on Route 45.  Approved by omnibus vote.

 

  J.   Approval and passage of Resolution 2003-37 amend Res. 2002-192 authorizing revising the contract amount from $43,560 for the drain for the Public Works garage and adding work on the wash bay floor and walls, garage floor and fleet services floor to $86,760.  Approved by omnibus vote.

 

  K.  Approval and passage of Resolution 2003-38 authorizing approval of the purchase and installation of a Ricoh Aficio 1060 Copier for the Vernon Hills Police Department from IKON Office Solutions in an amount not to exceed $20,000.  Approved by omnibus vote.

 

  L.  Approval and passage of Ordinance 2003-17 granting approval to the Official Zoning Map for the Village.  Approved by omnibus vote.

 

  M. Approval and passage of Ordinance 2003-19 authorizing Land Conveyance. (Item pulled and no approval)

 

VII.     Unfinished/Additional Business

   None.

 

VIII. New Business/Communications

  A.  Approval of One-Day Liquor License and a Raffle License and waiver of fees for the YMCA's one-day event at American Hotel Register on May 17, 2003. Approval under the President's report.

 

IX. Adjournment

  Motion by Trustee Duros, second by Trustee Hebda to adjourn the Board meeting. Roll call vote:

  AYES: 5-Williams, Koch, Cashman, Hebda, Duros

  NAYS: 0-None

  ABSENT: Henley

  Motion declared carried.     

 

Meeting adjourned at 7:25 p.m.

 

Approved this 15th day of April 2003.

 

 

                                                                                                           

Evan Teich                                                           Roger L. Byrne

Assistant to the Village Manager                          Village President