MINUTES

COMMITTEE OF THE WHOLE MEETING

VILLAGE OF VERNON HILLS

JANUARY 7, 2002

IN ATTENDANCE: President Byrne called the meeting to order at 8:30 p.m. The following Trustees were present: Duros, Hebda, Henley, Koch, and Williams.

Also present were Manager Allison, Assistant Manager Kalmar, Public Works Director Laudenslager, Finance Director Nakrin, Building Commission Gerth, Village Engineer Brown, Chief Fleischhauer, Attorney Citron, and Village Clerk Schwartz.

1. APPROVAL OF 11/6/2002, 11/19/2002 AND 12/3/2002 COMMITTEE OF THE WHOLE MINUTES

Motion by Trustee Henley, second by Trustee Duros to approve the 11/6/02, 11/19/02 and 12/3/02 Committee of the Whole minutes. Roll call vote:

AYES: 4 – Koch, Williams, Duros, Henley

NAYS: 0 – None

ABSENT: 1 – Hebda

Motion declared carried.

2. REVISED ELEVATIONS FOR BUILDINGS ON LOTS 9 AND 10 MARKETPLACE RESUBDIVISION (a.k.a. SAM’S CLUB OUTLOTS)

Assistant Manager Kalmar reported that the 1986 Annexation Agreement prohibited enforcement of the 1991 Amendment permitting a maximum of one use per outlot. Therefore, multi-tenant buildings are permitted on the outlots. Eric Dahms of Bradford Real Estate stated they are looking at retail tenants and presented revised elevations for buildings on Lots 9 and 10. The topic will be brought back on the January 21 under the omnibus agenda.

3. GREGG’S LANDING – BAY HILL, POD D – CONCEPT PLANS

Rod Tison of Bloodgood Sharp Buster gave a power point presentation for Pod D showing a combination of townhome/flats with a total of 145 units. A site plan and elevations were presented. President Byrne asked about any mold issues on stucco. Mr. Tison and Building Commissioner Gerth stated it was not an issue. Trustee Duros asked if the new homeowner’s packets will state that the Village does not check for mold and to educate them on the topic. Staff will discuss and report back.

4. WHIRLYBALL – 285 CENTER DRIVE – NEW BUSINESS INTRODUCTION/CONCEPT PRESENTATION (FORMERLY BOOGIE NIGHTS/BAJA BEACH CLUB/SLUGGERS)

Assistant Manager Kalmar reported that the issues involved in WhirlyBall locating at 285 Center include inadequate parking; the need for multiple variations for an addition requested by the petitioner and the use is not a permitted special use in the Zoning Ordinance. Mark Eiden, attorney for petitioner, presented the concept plan. The petitioner will purchase the property, so is therefore taking a risk by putting on an additional 8000 sq. ft. if the use were to fail. The petitioner will not solicit or encourage walk in business for the use of the bar. It is associated with the WhirlyBall activity. Laser tag and a climbing wall is also being considered. The inadequate parking was discussed and determined to be workable. The concept will be sent to technical review.

5. NIKE SITE – VILLAGE BUILDING DESIGN ISSUES

Village Engineer Brown referred to his memo dated January 2, 2003 regarding the Nike building design. The architect’s estimate is under the budget amount. Staff recommend moving ahead. Motion by Trustee Williams, second by Trustee Koch to approve the concession building and shade pavilion not to exceed $335,000. Roll call vote:

AYES: 5 – Williams, Duros, Hebda, Henley, Koch

NAYS: 0 – None

Motion declared carried.

6. NATIONAL DISCHARGE ELIMINATION SYSTEM PHASE II

Village Engineer Brown referred to his memo date January 1, 2003 regarding phase II of the EPA’s National Discharge Elimination System. The Village is already performing many of the requirements already. A five-year program is required to be submitted by the Village.

7. ADJOURNMENT

Motion by Trustee Williams, second by Trustee Koch to adjourn the Committee of the Whole meeting and go into Executive Session for the purpose of personnel, land acquisition and litigation. Roll call vote:

AYES: 5 – Williams, Duros, Hebda, Henley, Koch

NAYS: 0 – None

Motion declared carried.

Meeting adjourned at 10:05 p.m.

__________________________________ ______________________________________

Jeanne M. Schwartz, Village Clerk Roger L. Byrne, Village President