MINUTES
COMMITTEE OF THE WHOLE MEETING
DECEMBER 17, 2002
IN
ATTENDANCE: President Byrne called the meeting to order at 7:43 p.m. The following Trustees were present: Henley,
Hebda, Ryg, Koch. Trustees Williams and
Duros were absent.
Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Finance Director/Treasurer Nakrin, Public Works Director Laudenslager, Village Engineer Brown, Chief Fleischhauer, Building Commissioner Gerth, Corporation Counsel Citron and Village Attorney Geo-Karis.
1. ROUTE 83 DECELERATION LANES.
Village
Engineer Brown presented information on the feasibility of doing work at the 3
intersections on 83.
IDOT may look at favorably if we pay – if
IDOT is to pay, it requires a whole other process and other issues of time,
money and priorities come into play and IDOT would like to see it done as one
project. Trustee Hebda: worthy project – pursue in CIP for all intersections.
The Chief was asked what the accident history was. There are a low number of
accidents for rear end collisions; more typical is left turn conflicts. Trustee
Koch: with the type of accidents, doesn’t that identify a need for signal –
priority would be signal at Grosse Pointe.
Staff: Cost of signal at Grosse Point Blvd - $350,000 in addition to the
cost of the deceleration lane.
Residents Kelly Zedell and Laura Kaplan both from Olde Grove Farms
maintain that all 3 intersections are different and that Westmoreland is
difficult to navigate because it is too narrow. Koch agrees that it is safety
issue. However, near misses don’t count
to IDOT. Study may not show it's needed
but we need to prioritize.
2. ROUTE 83 AND GROSSE POINTE TRAFFIC SIGNAL -
ENGINEERING REVIEW.
Try
to work with Long Grove to do something jointly with their future development
across the street. Committee agrees to allow staff to move forward with a
warrant study. Staff says it may cost
around $6,000.
3. AMLI
@ MUSEUM GARDENS - CHANGES TO THE APPROVED PLANS.
John
Kalmar presented the Committee with a Memorandum outlining AMLI's request and
possible trade-offs. AMLI has
requested a variance to substitute PVC pipe for iron pipe within the three
buildings. Vernon Gerth has reviewed this request and, although there is not a
specific problem with PCV, there is some qualitative benefit to using iron
pipe.
The
developer, based on information provided by their general contractor Walsh
Construction, estimates a saving of $170,000 to $220,000 and possibly more.
Based on the possible savings from the substitution of PVC, there was direction
from the Board at the last meeting to look at benefits for the community for this
trade-off. The staff suggests consideration of the following ideas:
Construction on the Cuneo property of a new
Light Show route that is necessary because of the AMLI project.
A
contribution towards the construction of landscape median on Milwaukee Avenue
as part of the Add Lanes Project.
Village
information sign to be located somewhere near the project area.
A
contribution towards the removal of Museum and Ring Drives landscape island.
This is dependent upon Westfield’s review of our request to remove this island.
An
additional contribution to Countryside Fire Protection District.
AMLI
has agreed to a maximum total contribution of $100,000, as initially listed
below:
Fire
District contribution $10,000
Cuneo
Light Show route $30,000
Removal
of landscape island $60,000
@Museum and Ring Drives
AMLI
would be designated as a Cultural Partner for five years starting in 2004.
Payment is based on the time of construction or final building permit,
whichever happens first.
The
Committee agreed to have staff develop the proper documents including a
Development Agreement. Motion by
Trustee Henley, second by Trustee Koch to approve changes to approved plans as
presented. Roll call vote:
AYES:
4- Henley, Koch, Ryg, Byrne
ABSENT: 2-Williams, Duros
Motion
declared carried.
4. WRITER'S PUD - CONCEPT PRESENTATION.
Koch
– Berm height, street name already exists, price $500-$550K
Henley
– No public street, lot size too small
Ryg
– Corridor study – need access to the open space – reduce the density to get
vista from Rt. 45 – reduce the density
Koch
– FAR is too high but maintaining the creek line is important – 2 lots east of
entrance should go.
Engineer
- Vista will not be available with Rt. 45 berm –
President
Byrne sensed mixed enthusiasm for this concept.
Village
Counsel reminded the applicant that this is a concept presentation and that the
opinions of the members are just that, opinions.
5. VERNON HILLS GOLF COURSE - KEMPER BUDGET.
A.
Amend Resolution 2000-05 – Extending Payoff of Loan for an additional year – to
4 payments. Reduces payment to $65,500
from $83,333 and allows for an annual capital budget of $45,000 with room for
the start of a capital reserve fund.
President Byrne asked Kemper to look into matting for the bridges. Motion by Trustee Henley, second by Trustee
Koch to approve an amendment to resolution 2000-5 to add an additional year to
the golf course club house repayment schedule.
Roll call vote:
AYES:
6- Hebda, Henley, Koch, Ryg
ABSENT: 2-Williams, Duros
Motion declared carried.
B.
2003 Golf Course Budget
No new
fees are proposed. The interest from
the lease on the fairway mower is contained within the operating budget and
Kemper will monitor the expenses versus revenues during the year. Motion by Trustee Henley, second by Trustee
Koch to approve the 2003 Golf Course Budget as presented by Kemper Sports
Management. Roll call vote:
AYES:
4- Hebda, Henley, Koch, Ryg
NAYS:
0-None
ABSENT: 2-Williams, Duros
Motion
declared carried.
6. FY2003-04 CAPITAL IMPROVEMENT PROGRAM.
Village
staff led by Village Engineer, David Brown, listed several capital improvement
projects proposed for the 2003-04-budget year.
Staff
presented the items of the 2003-04 Capital Improvement list. One item that
requires more investigation and will be pulled due to inaction this year is the
burial of the power lines in front of the Clavey property. Otherwise the Committee did not pull or add
any additional items
7. MULTI YEAR CAPITAL IMPROVEMENT PROGRAM.
Manager Allison asked the board to review
the document and contact him if there were any projects that needed to be
corrected, added or deleted.
8. METRA DOUBLE
TRACKING PROJECT - MEETING UPDATE.
Pulled.
9. ADJOURNMENT.
Motion
by Trustee Hebda, second by Trustee Henley to adjourn the Committee of the
Whole meeting and to go into closed Executive Session. Roll call vote:
AYES:
4- Hebda, Henley, Koch, Ryg
NAYS:
0-None
ABSENT: 2-Williams, Duros
Motion
declared carried.
Meeting adjourned at 9:55 p.m.
__________________________________ ________________________________
Evan Teich, Asst. to the Village Manager Roger
L. Byrne, Village President