MINUTES
OF THE REGULAR MEETING
OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF
THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS
HELD
NOVEMBER 6, 2002
|
Call
to Order Roll
Call District
128 Addition to LHS Meeting
with District 128 TIF
RFQ Extension
of Contract Security
for Library |
1. President Byrne called the meeting to order at
7:08 p.m.
2. Roll call indicated the following Trustees
present: Hebda, Koch, Ryg, Duros and Williams.
Also present were Manager Allison,
Assistant Manager Kalmar, Assistant to the Manager Teich, Public Works Director
Laudenslager, Finance Director Nakrin, Building Commissioner Gerth, Chief
Fleischhauer, and Corporation Counsel Citron.
3. The Pledge of Allegiance was given.
4. Citizens
Wishing to Address the Board
Rick Friedenberg, a resident of Vernon
Hills, reported that District 128 passed a resolution to spend $9 million to
put an addition onto Libertyville High School. Vernon Hills lended money to
District 128 to finish the Vernon Hills Athletic Complex because Dist 128 led the Board to believe
they did not have the money. He stated that Vernon Hills was misled and used.
5. Reports
of Village Official
A. Village President
i. President Byrne asked staff to set up meeting with District 128. Trustee Hebda stated her disappointment with District 128s actions. Staff will set up a joint meeting.
B. Village Manager
i. No report.
C. Assistant Manager
i Assistant Manager Kalmar advised the Board that six proposals were received for RFQ to evaluate for TIF.
ii. Assistant Manager Kalmar requested an extension of SB Friedmans contract to go over these 6 proposals. The items are on the consent agenda.
D.
Assistant to the
Village Manager
i. Assistant to the Manager Teich reported on security concerns in the Village Hall for the library. The lobby and bathroom areas will be unsupervised from 5 p.m. until the library closes. Allen Visuals submitted a quote for $6,764, which would be a pass-through cost to Cook Library. Staff recommends approval. Motion by Trustee Hebda, second by Trustee Williams to approve the acceptance of Allen Visuals quote of $6,764 for 5 cameras, a VCR with 96-hour recording capabilities, a monitor, a 9-position multiplexer, labor and installation. Roll call vote:
AYES: 5 Ryg, Williams, Duros, Hebda, Koch
NAYS: 0 None
ABSENT: 1 Henley
Double
Tracking Gun Buy
Back County
Mayo Termination Minutes Voucher
List Reports Audio/Video
System Increase
of Purchase Order
Motion declared carried.
ii. Assistant to the Village Manager Teich announced an informational meeting on November 14, 2002 at 7:00 p.m. regarding double-tracking by Metra. Staff would like to send a personal letter to all property owners affected advising them of this meeting. Discussion of a possible underpass occurred.
E. Finance
Director/Treasurer
i. No report.
F. Chief of Police
i. Chief Fleischhauer announced the Gun Buyback Operation is scheduled for Saturday, December 7 from 8am to 4 p.m. Vernon Hills will serve as one of ten drop off areas.
G. Public Works Director
i. No report.
H. Building Commissioner
i. Building Commissioner Gerth recommended termination of the County Mayo project because of lengthy delays and unmet commitments. A draft letter to Mr. Follensbee was presented. The Board agreed.
I. Village Engineer
i. No report.
6. Omnibus Vote Agenda
Motion by
Trustee Williams, second by Trustee Hebda to approve the Omnibus Vote Agenda
Items A T, V-Y. Assistant Manager Kalmar excluded U.
Roll call
vote:
AYES: 5 Williams, Duros, Hebda, Koch,
Ryg
NAYS: 0 None
ABSENT: 1 Henley
Motion
declared carried.
A. Approval of 10/03/2002 & 10/15/2002 Board
Minutes. Approved by omnibus vote.
B. Approval of voucher list of bills dated
11/06/2002 in the amount of $2,330,557.91. Approved by omnibus vote.
C. Department Reports:
1. 9/2002
Golf Course Report.
2. 9/2002
Building Division Report.
3. 9/2002
Finance Director/Treasurer's Report. Approved by omnibus vote.
D. Approval of Certificate of Substantial
Completion - Audio/Video Systems. Approved by omnibus vote.
E. Approval and passage of Resolution 2002-186
amending Res. 2002-153 for bituminous pavement patching to J. A. Johnson Paving
Co. to increase purchase order from $60,000 to 64,639.30. Approved by omnibus
vote.
Holiday
Light Show Improvements
to Public Works Snow
Removal Consultant
Services Mold
Remediation Insurance
Coverage SB
Friedman Issuance
of Bonds Hooters Right of
Way
F. Approval and passage of Resolution 2002-187
authorizing approval of Temple Display, Ltd. to furnish holiday light show
displays in an amount not to exceed $9,999. Approved by omnibus vote.
G. Approval and passage of Resolution 2002-192
waiving the formal bid process and authorize a proposal from APEX Partners to
install a new floor drain the Public Works building. Approved by omnibus vote.
H. Approval and passage of Resolution 2002-193
waiving the formal bid process and authorize a proposal from Olson Tuckpointing
for improvements to the Public Works building. Approved by omnibus vote.
I. Approval and passage of Resolution 2002-194
authorizing approval of Vernon Township Road District to assist the Village of
Vernon Hills regarding snow removal FY2002-03 winter season in an amount not to
exceed $2000. Approved by omnibus vote.
J. Approval and passage of Resolution 2002-195
authorizing approval of an agreement with Ted Gray & Assoc. for consultant
services regarding the Section 319 Lake Harvey Grant Application in the amount
not to exceed $3,133.75. Approved by omnibus vote.
K. Approval and passage of Resolution 2002-196
amending Res. 2002-138 to Service Master Cleaning and Restoration Services for
additional mold remediation and increase the purchase order from $17,000 to
$19,450. Approved by omnibus vote.
L. Approval and passage of Resolution 2002-197
authorizing approval of insurance coverage with the Illinois Municipal League
Risk Management Association (IMLRA) not to exceed $172,591 for calendar year
2003. Approved by omnibus vote.
M. Approval and passage of Resolution 2002-199
authorizing approval of the SB Friedman, Inc. RFQ Evaluation Assistance
Consulting Contract in an amount not to exceed $29,200. Approved by omnibus
vote.
N. Approval and passage of Ordinance 2002-63 authorizing the issuance of General
Obligation Bonds (Alternate Revenue Source) in an aggregate principal amount
not to exceed $4,200,000 for the purpose of defraying a portion of the cost of
the constructing and equipping of athletic facilities at the former Nike
Missile Site in and for the Village of Vernon Hills, Lake County, Illinois. Approved
by omnibus vote.
O. Approval and passage of Ordinance 2002-64 granting
approval for a restaurant on Lot 4 of the Kerasotes Resubdivision commonly
known as Hooters, located at 554 N. Lakeview Pkwy. Approved by omnibus vote.
P. Approval and passage of Ordinance 2002-65
amending Ords. 2001-29 & 2002-39, being Section 3-12 of the Village of
Vernon Hills, Code of Ordinances, relative to Liquor Control and allowing for
seven (7) Class "E" Liquor Licenses. Approved by omnibus vote.
Q. Approval and passage of Ordinance 2002-67
authorizing dedication of right of right of way for public road purposes
generally along Fairway Drive. Approved by omnibus vote.
Purchase of Property Letter of
Credit Maintenance
Bond Letter of
Credit Recess And
Reconvene Deerpath
and Warrington Parking Lot Adjournment
R.
Approval and passage of Ordinance 2002-68 authorizing the
Village of Vernon Hills to acquire approximately 0.121 acre of property located
generally at 220 N. Fairway Dr., and to approved certain temporary construction
easement and a permanent utility easement agreement. Approved by omnibus vote.
S. Approval to release Irrevocable Letter of
Credit #S533863 for SBC/Ameritech Building Addition. Approved by omnibus vote.
T. Approval to release of Maintenance Irrevocable
Letter of Credit #3031047 for CEP Lot 55 - PacTrust, 300 N. Milwaukee Ave.
Approved by omnibus vote.
U. Excluded.
V. Approval to release Maintenance Bond #KF2738
for Metromedia Fiber Network Services Inc. Approved by omnibus vote.
W. Approval to release Maintenance Bond #04122870
for Marketplace Lots 9 & 10, Sam's Club Outlots. Approved by omnibus vote.
X. Approval of Letter of Credit reduction for
Gregg's Landing, Pod 9 - Royal Troon. Approved by omnibus vote.
Y.
Approval of Letter of Credit reduction for Gregg's Landing,
Pod 14 - Augusta Green. Approved by omnibus vote.
7.
Recess/Reconvene
Motion by
Trustee Ryg, second by Trustee Williams to recess the Board meeting and go to
Committee of the Whole. Roll call vote:
AYES: 5
Duros, Hebda, Koch, Ryg, Williams
NAYS: 0 None
ABSENT: 1
Henley
Motion
declared carried. Meeting recessed at 7:48 p.m. and reconvened at
9:30 p.m.
8. Unfinished/Additional
Business
A. Motion
by Trustee Williams, second by Trustee Duros to direct Corporation Counsel to
draft an ordinance approving the 6/24/01 3D plan approving the Deerpath and
Warrington Drive Parking Lot and directing the drafting of the settlement
agreement and order. Roll call vote:
AYES:
5 Koch, Ryg, Williams, Duros, Hebda
NAYS:
0 None
ABSENT:
1 Henley
Motion
declared carried.
9. New
Business
None.
10.
Adjournment
Motion by Trustee Duros, second by
Trustee Hebda to adjourn the Board Meeting. Roll call vote:
AYES: 5
Koch, Ryg, Williams, Duros, Hebda
NAYS: 0 None
ABSENT: 1
Henley
Motion
declared carried.
Meeting adjourned at 9:30 p.m.
Approved this _____ day of December,
2002.
___________________________
___________________________
Jeanne M. Schwartz Roger L.
Byrne
Village Clerk Village
President