MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD OCTOBER 1, 2002

1. President Byrne called the meeting to order at 7:03 p.m.

2. Roll call indicated the following Trustees present: Duros, Hebda, and Ryg.

Also present were Manager Allison, Assistant Manager Kalmar, Building Commissioner Gerth, Public Works Director Laudenslager, Finance Director Nakrin, Village Engineer Brown, Chief Fleischhauer, and Corporation Counsel Citron.

3. The Pledge of Allegiance was given.

4. Citizens Wishing to Address the Board

None.

5. Reports of Village Official

A. Village President

i. President Byrne announced that a donation of vehicles will be made to the Boy Scouts of America, Northeast Illinois Council. Jim Neubaum accepted the donation and explained the uses for the donation.

(Trustee Koch arrived at 7:20 p.m.)
  1. President Byrne read a proclamation proclaiming October 6-12, 2002 as National Fire Prevention Week.

iii. Dr. Joe Yomtoob expressed their appreciation to the Board for their support of the District #73 referendum. The needs of the district and the referendum were explained. Trustees Hebda, Duros, Ryg and Koch confirmed their support. Trustee Koch suggested having two jr. high schools which would offer more opportunities to the children.

B. Village Manager

i. Manager Allison referred to his memo dated September 25, 2002 regarding Metra Parking Lot Expansion Plans. Metra has received federal funding for the construction of 452 additional spaces. Staff suggests retaining the Lakota Group to review the proposal in coordination with the corridor plan. Motion by Trustee Duros, second by Trustee Hebda to approve retaining the Lakota Group at a fee not to exceed $10,000 for the train station parking expansion concept. Roll call vote:

AYES: 4 – Ryg, Duros, Hebda, Koch

NAYS: 0 – None

ABSENT: 2 – Williams, Henley

Motion declared carried.

ii. Manager Allison stated that Lake County Partners is requesting the Village to become a member of their BRE program with an increase in membership fees to $1750 from $500. Motion by Trustee Ryg, second by Trustee Hebda to approve the support of the Lake County Partners at a cost of $1750 for membership. Roll call vote:

AYES: 5 – Duros, Hebda, Koch, Ryg, Byrne

NAYS: 0 – None

ABSENT: 2 – Williams, Henley

Motion declared carried.

iii. Manager Allison discussed changing the first meeting in November to Wednesday, November 6, 2002. The Board agreed.

C. Assistant Manager

i. No report.
  1. Assistant to the Village Manager

    2. i. No report.

  2. Finance Director/Treasurer

    3. i. No report.

  3. Chief of Police

i. No report.

G. Public Works Director

i. No report.

H. Building Commissioner

i. No report.

I. Village Engineer
  1. Village Engineer Brown reported that all improvements were made to Pod 17 except for 12 additional trees that Zale agreed to install. Staff will recommend acceptance for the next Board meeting if these trees are installed.

ii. Village Engineer Brown updated the Board on the road rehabilitation program.

6. Omnibus Vote Agenda

Village Engineer Brown pulled Item N. Motion by Trustee Hebda, second by Trustee Duros to approve the Omnibus Vote Agenda Items A –M, O-P. Roll call vote:

AYES: 4 – Duros, Hebda, Koch, Ryg

NAYS: 0 – None

ABSENT: 2 – Williams, Henley

Motion declared carried.

A. Approval of 9/3/02 Board Minutes. Approved by omnibus vote.

B. Approval of voucher list of bills dated 10/1/02 in the amount of $1,639,190.91. Approved by omnibus vote.

C. Department Reports:
  1. 8/2002 Building Department Report.
  2. 6/2002, 7/2002 and 8/2002 Golf Course Report.

Approved by omnibus vote.

D. Approval of Substantial Completion Form with Quality Communications, Inc. Approved by omnibus vote.
  1. Approval and passage of Resolution 2002-166 amending Res. 2001-153 increasing payment in the amount of $156,485.01 to Civiltech Engineering for professional services for the NIKE Site Stage 1A Redevelopment, contingent to School districts #103, #125 and #128 approvals. Approved by omnibus vote.

F. Approval and passage of Resolution 2002-167 amending Res. 2001-06 increasing payment in the amount of $19,500 to SmithGroup JJR for the NIKE Site Stage 1B Professional Services – Landscape Architect Design. Approved by omnibus vote.
  1. Approval and passage of Resolution 2002-168 authorizing acceptance of public improvements in the Centennial Crossing Subdivision and release of Certain Financial Guarantees. Approved by omnibus vote.
  2. Approval and passage of Resolution 2002-170 authorizing approval of contracts for improvements at the NIKE Site. Approved by omnibus vote.
  3. Approval and passage of Resolution 2002-172 authorizing approval of the 2002 Street Rehabilitation Program – Resident Engineering Agreement with Baxter & Woodman in an amount not to exceed $96,000. Approved by omnibus vote.
  4. Approval and passage of Resolution 2002-173 awarding the bid for the Village Wide Street Light Modifications, Phase IV to Benson Electric in an amount of $117,154.81. Approved by omnibus vote.
  5. Approval and passage of Resolution 2002-174 authorizing approval and payment of Sales Tax Interruption Insurance for Westfield-Hawthorn Center and four (4) surrounding centers not to exceed $42,000. Approved by omnibus vote.
  6. Approval and passage of Ordinance 2002-57 authorizing the execution of Indemnification Agreement between the Village of Vernon Hills and Boy Scouts of America, Northeast Illinois Council. Approved by omnibus vote.
  7. Approval and passage of Ordinance 2002-59 amending the Code of Ordinances of the Village of Vernon Hills, Chapter 19 – Signs, Section 19-5(7) relating to ground-mounted wood sign exemptions. Approved by omnibus vote.
  8. Pulled.
  9. Approval and passage of Ordinance 2002-61 declaring certain plant material as surplus and approving its disposal by salvage. Approved by omnibus vote.
  10. Approval to release Subdivision Bond #ILC 3106 – Vernon Square. Approved by omnibus vote.

 

 

7. Items Pulled from Omnibus

N. Motion by Trustee Ryg, second by Trustee Duros for approval and passage of Ordinance 2002-60 granting certain approvals for Property located at the intersection of US Route 45 and Grosse Point Circle, in the Village of Vernon Hills, Lake County – West Pointe Townhomes Development including a variance increase from 4 feet to 5 feet. Roll call vote:

AYES: 4 – Hebda, Koch, Ryg, Duros

NAYS: 0 – None

ABSENT: 2 – Henley, Williams

Motion declared carried.

8. New Business
  1. None.
  1. Adjournment

Motion by Trustee Ryg, second by Trustee Hebda to adjourn the Board Meeting. Roll call vote:

AYES: 4 – Koch, Ryg, Duros, Hebda

NAYS: 0 – None

ABSENT: 2 – Williams, Henley

Motion declared carried.

Meeting adjourned at 8:14 p.m.

 

Approved this _____ day of November, 2002.

 

___________________________ ___________________________

Jeanne M. Schwartz Roger L. Byrne

Village Clerk Village President