MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD JULY 16, 2002

1. President Byrne called the meeting to order at 7:05 p.m.

2. Roll call indicated the following Trustees present: Duros, Hebda, Henley, Koch, Ryg and Williams.

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Building Commissioner Gerth, Public Works Director Laudenslager, Finance Director Nakrin, Village Engineer Brown, Chief Fleischhauer, Attorney Geo-Karis and Corporation Counsel Kenny.

3. The Pledge of Allegiance was given.

4. Citizens Wishing to Address the Board

None.

5. Reports of Village Official

A. Village President

i. President Byrne and Chief Fleischhauer presented the Citizens Award to Michael Bystol and Michael Gold; and a Department Commendation to Commander Rick Davies and Officer Jon Paret.

ii. Motion by Trustee Henley, second by Trustee Koch to appoint Donald Hook to the Police Pension Board. Roll call vote:

AYES: 6 – Hebda, Henley, Koch, Ryg, Williams, Duros

NAYS: 0 – None

Motion declared carried.

B. Village Manager

i. Motion by Trustee Duros, second by Trustee Koch to direct staff to draft a letter to Century (Sarah’s Glen) on completion of work as outlined in the Development Agreement or the letter of credit will be pulled by the endy of September. Roll call vote:

AYES: 6 – Henley, Koch, Ryg, Williams, Duros, Hebda

NAYS: 0 – None

Motion declared carried.

ii. Motion by Trustee Hebda, second by Trustee Henley to approve Resolution 2002-136 regarding land for Cook Memorial Library. Roll call vote:

AYES: 6 – Koch, Ryg, Williams, Duros, Hebda, Henley

NAYS: 0 – None

Motion declared carried.

C. Assistant Manager

i. Assistant Manager Kalmar thanks the parade committee and staff members who helped with the 4th of July parade.
  1. Assistant to the Village Manager

i. Gail Swenson made a presentation for the Lake County Convention & Visitors Bureau Grant Program. Motion by Trustee Hebda, second by Trustee Ryg to approve up to $20,000 for the Lake County Convention & Visitors Bureau. Roll call vote:

AYES: 6 – Ryg, Williams, Duros, Hebda, Henley, Koch

NAYS: 0 – None

Motion declared carried.

  1. Motion by Trustee Henley, second by Trustee Hebda to approve the insurance settlement with the architect in the construction of the new Village Hall. Roll call vote:

AYES: 6 – Duros, Hebda, Henley, Koch, Ryg, Williams

NAYS: 0 – None

Motion declared carried.

iii. Motion by Trustee Williams, second by Trustee Koch to approve additional fees of $16,623 for architectural changes in the construction of the new Village Hall. Roll call vote:

AYES: 6 – Williams, Duros, Hebda, Henley, Koch Ryg

NAYS: 0 – None

Motion declared carried.

iv. Motion by Trustee Koch, second by Trustee Hebda to remove the flag pole installation from the table. Roll call vote:

AYES: 6 – Hebda, Henley, Koch, Ryg, Williams, Duros

NAYS: 0 – None

Motion declared carried.

Staff recommended putting new flagpoles outside the front doors where electrical is already located. Trustee Hebda suggested putting the American flag in front and considering the two buildings as a campus with the other flags by the old village hall. The total cost for all three flags out front would be $5000. Motion by Trustee Williams, second by Trustee Koch to approve up to $5000 for three flagpoles in front of the new Village Hall. Roll call vote:

AYES: 7 – Henley, Koch, Ryg, Williams, Duros, Hebda, Byrne

NAYS: 0 – None

Motion declared carried.
  1. Finance Director/Treasurer

    2. i. Motion by Trustee Koch, second by Trustee Hebda to approve Resolution 2002-127 amending Resolutions 2000-100 and 2001-132 to establish the basis of charging expenditures to a specific fiscal year’s budget. Roll call vote:

    AYES: 6 – Ryg, Williams, Duros, Hebda, Henley, Koch

    NAYS: 0 – None

    Motion declared carried.

    ii. Motion by Trustee Henley, second by Trustee Duros to approve the payment of $23,662 to Terry’s Ford Lincoln Mercury for a 4x4 pickup truck. Roll call vote:

    AYES: 6 – Koch, Ryg, Williams, Duros, Hebda, Henley

    NAYS: 0 – None

    Motion declared carried.

  2. Chief of Police

i. No report.

G. Public Works Director

i. Public Works Director Laudenslager presented the proposals for remediation from ACM Environmental. Staff asked for expenditures on the removal of building materials and cleaning of the HVAC system and to continue further discussion on cleanup. Motion by Trustee Koch, second by Trustee Henley to approve the expenditure of up to $43,000 and authorize the Village Manager to a sign a contract for cleanup of the old Village Hall. Roll call vote:

AYES: 6 – Williams, Duros, Hebda, Henley, Koch, Ryg

NAYS: 0 – None

Motion declared carried.

H. Building Commissioner

i. No report.

I. Village Engineer
  1. Village Engineer Brown reported that the street rehabilitation project is 85% complete. Storm sewer lines were extended to some individual homes and oak trees on the decline were removed with replacements due. Replacement of sod will be done when appropriate.

6. Omnibus Vote Agenda

Motion by Trustee Hebda, second by Trustee Ryg to approve the Omnibus Vote Agenda Items A –P. Roll call vote:

AYES: 6 – Ryg, Williams, Duros, Hebda, Henley, Koch

NAYS: 0 – None

Motion declared carried.

A. Approval of 6/18/02 and 7/02/02 Board Minutes. Approved by omnibus vote.

B. Approval of two voucher list of bills dated 7/16/2002 in the amounts of $2,776.53 for FY2001-02 expenditures and $1,147,346.59 for FY2002-03 expenditures. Approved by omnibus vote.

C. Department Reports:
  1. 5/2002 Finance/Director/Treasurer’s Report.
  2. 6/2002 Golf Course Report.
  3. 6/2002 Police Department Report. Approved by omnibus vote.

D. Approval and passage of Resolution 2002-125 authorizing approval of professional services agreement with Rolf C. Campbell & Assoc., Lake Bluff, IL for consultant landscape inspection services from May 1, 2002 until April 30, 2003 in an amount not to exceed $60,000. Approved by omnibus vote.
  1. Approval and passage of Resolution 2002-126 authorizing CDW to construct certain improvements on its property located at 200 N. Milwaukee Ave. Approved by omnibus vote.

F. Approval and passage of Resolution 2002-128 authorizing the purchase of furniture and furniture installation services from Interior Investments, LLC in an amount not to exceed $20,000. Approved by omnibus vote.
  1. Approval and passage of Resolution 2002-129 authorizing the transfer of $19,000 from Finance Full-time Salaries to Finance Part-time Salaries. Approved by omnibus vote.
  2. Approval and passage of Resolution 2002-130 authorizing the transfer of $15,000 from Police Full-time Salaries to Police Part-time Salaries. Approved by omnibus vote.
  3. Approval and passage of Resolution 2002-131 authorizing the Northeastern Illinois Mutual Aid Network (NEIMAN) Public Works Emergency Mutual Aid Service Agreement. Approved by omnibus vote.
  4. Approval and passage of Resolution 2002-132 authorizing the Northeastern Illinois Mutual Aid Network (NEIMAN) Public Works Non-Emergency Mutual Aid Service Agreement. Approved by omnibus vote.
  5. Approval and passage of Resolution 2002-133 authorizing approval of a consultant services agreement between the Village of Vernon Hills and Earth Tech, Inc. for the amount of $28,808. Approved by omnibus vote.
  6. Approval and passage of Resolution 2002-134 authorizing approval of the License Agreement by and between the Village of Vernon Hills; School Districts #103, #125 and #128; and ComEd. Approved by omnibus vote.
  7. Approval and passage of Resolution 2002-135 authorizing approval of entertainment contracts for the 2002 Summer Splash in an amount not to exceed $1,500. Approved by omnibus vote.
  8. Approval and passage of Ordinance 2002-43 amending Ord. 2002-17 granting approvals of the final site, landscaping, architectural, signage plans and Development Agreement for Pod 14 – Augusta Green located in Gregg’s Landing. Approved by omnibus vote.
  9. Approval and passage of Ordinance 2002-44 ascertaining Prevailing Wages. Approved by omnibus vote.
  10. Approval of VHHS Cheerleader’s Raffle Sale from July 17-October 4, 2002. Approved by omnibus vote.

 

7. Unfinished/Additional Business

None.

8. New Business
  1. None.
  1. Adjournment

Motion by Trustee Henley, second by Trustee Williams to adjourn the Board Meeting. Roll call vote:

AYES: 6 – Koch, Ryg, Williams, Duros, Hebda, Henley

NAYS: 0 – None

Motion declared carried.

Meeting adjourned at 8:20 p.m.

 

Approved this _____ day of August, 2002.

 

___________________________ ___________________________

Jeanne M. Schwartz Roger L. Byrne

Village Clerk Village President