MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD JUNE 18, 2002





































Flagpoles for Village Hall



















Pod F and H

Vernon Hills Athletic Complex

Voucher List





























Minutes
Voucher List

Reports



Crack Sealing

Lane Markings


Payment


Public Improvements




Employee Agreement


Prairie Materials




Maintenance Bond

AT&T Change







Toys R Us Signage













Adjournment
  1. President Byrne called the meeting to order at 7:08 p.m.

  2. Roll call indicated the following Trustees present: Roll call indicated the following Trustees present: Duros, Hebda, Henley, Koch, and Ryg.

    Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Public Works Director Laudenslager, Building Commissioner Gerth, Village Engineer Brown, Chief Fleischhauer, and Corporation Counsel Citron.

  3. The Pledge of Allegiance was given.

  4. Citizens Wishing to Address the Board
    None.

  5. Reports of Village Officials
    1. Village President
      1. President Byrne recognized the 2001 pageant winners and announced the 2002 pageant winners.

    2. Village Manager
      1. Village Manager Allison suggested contacting non-profit groups to do a fundraiser at the Arbortheater by selling food and drinks. The Board liked the idea. Trustee Duros requested asking only local non-profit groups.
      2. Village Manager Allison referred to his memo dated June 10, 2002 regarding the environmental analysis of the former village hall. The interior air quality is good. A full report will be forthcoming.

    3. Assistant Manager
      Assistant Manager Kalmar reported that Mr. Sloan requested another continuance.

    4. Assistant to the Village Manager
      1. Assistant to the Manager Teich reported that there are minor things left on punch list for the Maggio Contract per memo dated June 17, 2002. Staff recommended reduction of retainage. Motion by Trustee Koch, second by Trustee Henley to reduce the contract retainage on the Maggio Contract from 10% to 5%. Roll call vote:
        AYES: 5 - Hebda, Henley, Koch, Ryg, Duros
        NAYS: 0 - None
        ABSENT: 1 - Williams
        Motion declared carried
      2. Assistant to the Manager Teich reported that the existing flagpoles can be moved and used at the new Village Hall but should be painted. New poles can be purchased and installed for $4425. Trustee Koch suggested using the existing flag poles and set it up like a campus setting which would meet the legal requirements. Trustees Hebda and Duros concurred stating that the existing flagpoles would suffice for both buildings and did not agree with spending more money at this time. President Byrne commented that a new set of flagpoles should be in front of the new Village Hall. Trustee Ryg liked the idea of a campus setting with one set of flagpoles and waiting for the landscaping to grow in.

    5. Finance Director/Treasurer
      1. No report.

    6. Chief of Police
      1. No report.

    7. Public Works Director
      1. No report.

    8. Building Commissioner
      1. No report.

    9. Village Engineer
      1. Staff recommended acceptance of Pinehurst (Pod F) and Saddlebrook (Pod H) and will be one the next Board agenda.

      2. Motion by Trustee Ryg, second by Trustee Hebda to approve Resolution 2002-116, extending the Stage 1A Resident Engineering and Construction Layout Project at the Vernon Hills Athletic Complex for Civiltech Engineering in the amount not to exceed $623,580.00 subject to School Districts and Village Attorney's approval. Roll call vote:
        AYES: 5 - Koch, Ryg, Duros, Hebda, Henley
        NAYS: 0 - None
        ABSENT: 1 - Williams
        Motion declared carried.

      3. Village Engineer Brown reported that the Vernon Hills Athletic Complex project is under budget by $943,036. Bid packages are going out for lighting, building, and bike paths. Staff recommended awarding Adlight Electric the electrical package at $353,700, Peerless Fence at $193,203 and Church Valley Crest at $1,699,013.04 for landscaping. Staff made recommendations for extras that were bidded. Total of the recommendations and upgraded infield on all 4 fields was an additional $340,328. This puts the project under budget by $602,000. Motion by Trustee Henley, second by Trustee Ryg to award the contract to the three low bidders stated above subject to attorney approval not including the alternates. Roll call vote:
        AYES: 5 - Henley, Koch, Ryg, Duros, Hebda
        NAYS: 0 - None
        ABSENT: 1 - Williams
        Motion declared carried.

  6. Omnibus Vote Agenda
    Motion by Trustee Ryg, second by Trustee Duros to approve the Omnibus Vote Agenda Items A -I-K-N. amending I. Roll call vote:
    AYES: 5 - Henley, Koch, Ryg, Duros, Hebda
    NAYS: 0 - None
    ABSENT: 1 - Williams
    Motion declared carried.

    1. Approval of 6/04/02 Board Minutes. Approved by omnibus vote.
    2. Approval of two voucher list of bills dated 6/18/2002 in the amounts of $14,352.96 for FY2001-02 expenditures and $1,468,665.30 for FY2002-03 expenditures. Approved by omnibus vote.
    3. Department Reports:
      1. 4/2002 Golf Course Report.
      2. 4/2002 and FY2001-02 Finance Director/Treasurer's Reports.
      3. 5/2002 Building Division Report. Approved by omnibus vote.
    4. Approval and passage of Resolution 2002-105 awarding the bid for crack sealing of village streets to SKC Construction, Inc. in an amount not to exceed $55,000. Approved by omnibus vote.
    5. Approval and passage of Resolution 2002-106 awarding the bid for thermoplastic pavement lane marking of village streets to Superior Road Striping in an amount not to exceed $15,000. Approved by omnibus vote.
    6. Approval and passage of Resolution 2002-112 authorizing and approving the payment to Kustom Signals, Inc. for the purchase of video and audio recording equipment to be installed in police cars in an amount not to exceed $30,000. Approved by omnibus vote.
    7. Approval and passage of Resolution 2002-113 authorizing the acceptance of public improvements at the Gregg's Parkway, Phases 1 & 2 - Gregg's Landing. Approved by omnibus vote.
    8. Approval and passage of Resolution 2002-114 authorizing the acceptance of public improvements at the Lake Charles Dam - Gregg's Landing, subject to village attorney approval of the property transfer documents. Approved by omnibus vote.
    9. Approval and passage of Resolution 2002-115 authorizing an employee agreement for Village Manager. Approved by omnibus vote.
    10. Pulled.
    11. Approval and passage of Ordinance 2002-37 granting a variance from various sub-sections of Section 4.8.2 of the Village of Vernon Hills Zoning Ordinance and Section 19-3 of the Village of Vernon Hills Code of Ordinances (Sign Ordinance) for the purpose of allowing a twenty (20) foot tall pre-cast concrete dust and sound wall with two (2) embossed signs to be erected in the front yard of Prairie Materials, 1200 N. Butterfield Rd. Approved by omnibus vote.
    12. Approval of Release of White Deer Run Golf Club Maintenance Bond #5904442-Parking Lot. Approved by omnibus vote.
    13. Approval and passage of Resolution 2002-117 consenting to the change of control of the Cable Television Franchisee from AT&T Corporation to AT&T Comcast Corporation subject to Village Attorney review. Approved by omnibus vote.
    14. Approval and passage of Ordinance 2002-38 consenting to the change of control of the Cable Television Franchisee from AT&T Corporation to AT&T Comcast Corporation subject to Village Attorney review. Approved by omnibus vote.
  7. Items Pulled from Omnibus
    1. J. Motion by Trustee Koch, second by Trustee Ryg for approval and passage of Ordinance 2002-36 granting a sign variance from Chapter 19, Section 19-3(c)(4) of the Village of Vernon Hills code of Ordinances for the purpose of incorporating a three (3) color, 4'x4', sixteen (16) square foot logo within the sign proposed for the front elevations of the Toys R Us Store at 555 Townline Road. Roll call vote:
      AYES: 4 - Duros, Hebda, Koch, Ryg
      NAYS: 1 - Henley
      ABSENT: 1 - Williams
      Motion declared carried.

  8. Unfinished/Additional Business
    1. None.

  9. New Business
    1. None.

  10. Adjournment
    Motion by Trustee Henley, second by Trustee Ryg to adjourn the Board Meeting. Roll call vote:
    AYES: 5 - Ryg, Duros, Hebda, Henley, Koch
    NAYS: 0 - None
    ABSENT: 1 - Williams
    Motion declared carried.

    Meeting adjourned at 8:35 p.m.

    Approved this _____ day of July, 2002.

    11. ___________________________
    Jeanne M. Schwartz
    Village Clerk    		 ___________________________
    Roger L. Byrne
    Village President
Call to Order

Roll Call







Welcome



Pageant Winners




Arbortheater Fundraiser








Maggio Contract