MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD JUNE 4, 2002





































Pavers






Landscaping at Old Village Hall


Waste Report


















Gregg's Parkway and Lake Charles








Minutes

Voucher List


Police Computer
















































Reduction of LOC



Extension of Contract with Maggio













Adjournment
  1. President Byrne called the meeting to order at 7:30 p.m.

  2. Roll call indicated the following Trustees present: Ryg, Williams, Duros, Henley, Koch and Hebda.

    Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Finance Director Nakrin, Public Works Director Laudenslager, Building Commissioner Gerth, Village Engineer Brown, Chief Fleischhauer, Attorney Geo-Karis and Corporation Counsel Kenny.

  3. The Pledge of Allegiance was given.

  4. Citizens Wishing to Address the Board
    Rene Pelletier welcomed the Board to the new building.

  5. Reports of Village Officials
    1. Village President
      1. President Byrne announced that the new Village Hall dedication will be on August 25, 2002 at 1:00 p.m. with an open house to follow.

    2. Village Manager
      1. Village Manager Allison talked about the ownership transfer of AT&T. Trustee Koch confirmed that consumers need to call for a credit if cable is out. The new number to call if there are questions is 866-594-1234. Manager Allison reported that the transfer will be placed on the June 18 meeting.
      2. Village Manager Allison referred to his memo dated June 4, 2002 regarding mold found in the old Village Hall.

    3. Assistant Manager
      Assistant Manager Kalmar updated the Board on the West Pointe project noting that they appeared before Planning & Zoning for setback variations and rezoning from B-1 to R-6. The topic will come back to the Committee soon.

    4. Assistant to the Village Manager
      1. Assistant to the Manager Teich reported that Maggio is almost at final completion and will be looking for reduction of retainage. Reduction of the retainer was discussed. Staff and counsel will review the contract to determine what is required. The cost of pavers by the senior area was discussed noting that funds are available from the Citizen Direct Fund.

        Motion by Trustee Koch, second by Trustee Ryg to approve a transfer of $32,000 from the Citizens Direct Benefit Fund into the Village Hall Construction Fund for the purposes of installing pavers on the senior terrace ($25,000) and to add three flag poles ($7,000). Roll call vote:
        AYES: 6 – Hebda, Henley, Koch, Ryg, Williams, Duros
        NAYS: 0 – None
        Motion declared carried.

      2. Assistant to the Manager Teich discussed additional landscaping at the old Village Hall as noted in his memo dated May 29, 2002. The Board agreed to seed. Staff will bring back to topic at a future date.

      3. Assistant to the Manager Teich updated the Board on the new waste contract issues. Residents had garbage in the recycling containers and Onyx refused pickup. Customers can add one additional item for pickup. Leaving the containers out after the allowed time is against village ordinance. The Board agreed to let staff leave a reminder to customers violating the ordinance.

    5. Finance Director/Treasurer
      1. Finance Director Nakrin reported that the Income Tax distribution has not changed and that the Village lost the photofinishing tax.

    6. Chief of Police
      1. No report.

    7. Public Works Director
      1. No report.

    8. Building Commissioner
      1. No report.

    9. Village Engineer
      1. Village Engineer Brown reported that a resolution will be prepared for the next Board meeting for the acceptance of Gregg’s Parkway and Lake Charles Dam.

  6. Omnibus Vote Agenda
    Motion by Trustee Hebda, second by Trustee Ryg to approve the Omnibus Vote Agenda Items A –L, N-S. Roll call vote:
    AYES: 6 – Henley, Koch, Ryg, Williams, Duros, Hebda
    NAYS: 0 – None
    Motion declared carried.

    1. Approval of 5/07/02 and 5/21/02 Board Minutes. Approved by omnibus vote.

    2. Approval of two voucher list of bills dated 6/04/2002 in the amounts of $535,102.66 for FY2001-02 expenditures and $215,261.79 for FY2002-03 expenditures. Approved by omnibus vote.

    3. Approval and passage of Resolution 2002-76 authorizing payment to HTE, Inc. for license and maintenance fees for the Police Department Computer Aided Dispatch and Records Management System in an amount not to exceed $30,000. Approved by omnibus vote.

    4. Approval and passage of Resolution 2002-94 renewing the Rei Designe’ Landscape Contractors, Inc. Contract for the mowing of village property. Approved by omnibus vote.

    5. Approval and passage of Resolution 2002-101 continuing the contract to Avalon Petroleum for the purchase of gasoline and diesel fuel through April 30, 2003. Approved by omnibus vote.

    6. Approval and passage of Resolution 2002-102 amending the agreement between RRI-Vernon Hills, LLC (Maravilla) and the Village of Vernon Hills. Approved by omnibus vote.

    7. Approval and passage of Resolution 2002-104 authorizing the Police Department to pay the annual membership assessment to the Northern Illinois Police Crime Lab in an amount not to exceed $24,500. Approved by omnibus vote.

    8. Approval and passage of Resolution 2002-107 authorizing approval of Brandle Communications for publicity, design and graphic services in an amount not to exceed $30,000. Approved by omnibus vote.

    9. Approval and passage of Resolution 2002-108 authorizing approval of payment to Lake County Printing in an amount not to exceed $30,000 for FY2002-03. Approved by omnibus vote.

    10. Approval and passage of Resolution 2002-109 authorizing approval of the 4th of July Fireworks Contract for FY2002 in an amount not to exceed $16,000. Approved by omnibus vote.

    11. Approval and passage of Resolution 2002-110 authorizing approval of entertainment contract for the 2002 4th of July Parade and Evening Events in an amount not to exceed $5,000. Approved by omnibus vote.

    12. Approval and passage of Resolution 2002-111 authorizing the maintenance of certain funds and securities in certain depositories. Approved by omnibus vote.

    13. Pulled

    14. Approval and passage of Ordinance 2002-34 authorizing approval of a Membership Agreement between the Village of Vernon Hills and JULIE, Inc. Approved by omnibus vote.

    15. Approval and passage of Ordinance 2002-35 granting final site and landscaping approvals for the purposed Kids R Us façade renovation located at 555B Townline Road. Approved by omnibus vote.

    16. Approval to release Cole Parmer Letters of Credit #60713621 and #S303122. Approved by omnibus vote.

    17. Approval to release Rogers Executive Parke I Letter of Credit #60725153. Approved by omnibus vote.

    18. Approval to release La-Z-Boy Furniture Galleries Maintenance Bond #929108428. Approved by omnibus vote.

    19. Approval of reduction of Letter of Credit for Gregg’s Landing, Pod G Bay Tree. Approved by omnibus vote.

  7. Items Pulled from Omnibus
    1. Motion by Trustee Hebda, second by Trustee Ryg for approval and passage of Ordinance 2002-28 amending Ord. 2000-63 authorizing extension of the contract with A.J. Maggio Construction company to include change orders in the construction of the village hall for FY2002-2003 for a total not to exceed $5,640,000. Roll call vote:
      AYES: 6 –Koch, Ryg, Williams, Duros, Hebda, Henley
      NAYS: 0 – None
      Motion declared carried.

  8. Unfinished/Additional Business
    1. None.

  9. New Business
    1. President Byrne reported that the first graduating class of Vernon Hills High School will be on Thursday.

  10. Adjournment
    Motion by Trustee Henley, second by Trustee Williams to adjourn the Board Meeting. Roll call vote:
    AYES: 6 – Ryg, Williams, Duros, Hebda, Henley, Koch
    NAYS: 0 – None
    Motion declared carried.

    Meeting adjourned at 8:52 p.m.

    Approved this _____ day of June, 2002.

    11. ___________________________
    Jeanne M. Schwartz
    Village Clerk    		 ___________________________
    Roger L. Byrne
    Village President
Call to Order

Roll Call







Welcome



Village Hall Dedication




AT&T Transfer



Mold


West Pointe




New Village Hall Final Completion





















































Landscaping of Village Property

Purchase of Gas


Maravilla Agreement


NI Crime Lab



Village Voice


Printing


Fireworks Contract


Entertainment Contract



Maintenance of Funds




JULIE Agreement


Kids R Us


Cole Parmer LOC

Rogers Parke LOC

La-Z-Boy Maintenance Bond