MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD MAY 7, 2002

1. President Byrne called the meeting to order at 7:05 p.m.

2. Roll call indicated the following Trustees present: Ryg, Williams, Duros, and Henley.

Trustee Hebda arrived at 7:09 p.m.

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Finance Director Nakrin, Building Commissioner Gerth, Chief Fleischhauer, and Corporation Counsel Citron.

3. The Pledge of Allegiance was given.

4. Citizens Wishing to Address the Board
None.

5. Reports of Village Officials

  1. Village President
    i. President Byrne read a proclamation designating May 12-18, 2002 as National Police Week and May 15, 2002 as Peace Officers' Memorial Day.

  2. Village Manager
    i. Manager Allison reported that Centennial Crossing is requesting assistance with fixing the Ranney Avenue roundabout design short-comings as noted in their Homeowners Association letter dated April 10, 2002. Staff suggested using materials already available to the Village to correct the problem. The only cost involved would be Public Works' time. The Board agreed.

    ii. Manager Allison presented a draft letter to Cook Library volunteers. The Board agreed.

  3. Assistant Manager
    i. Assistant Manager Kalmar reported that Long Grove granted preliminary approval of the 133 lot subdivision on the Indian Valley Golf course. Alignment of the entrance with Grosse Pointe Blvd. was made a condition of approval by the Plan Commission. The plans have been modified to show the change of alignment.

  4. Assistant to the Village Manager
    i. Assistant to the Manager Teich asked for Board input in naming the old Village Hall as the Evergreen Center. President Byrne suggested naming the building after a prominent figure in the community. Trustee Ryg suggested asking the Historical Society for suggestions. Staff will put a list of possibilities together for Board review.

    ii. Assistant to the Manager Teich reported that the new waste service company, Onyx, delivered to 7000 units and has been very responsive to any problems.

  5. Finance Director/Treasurer
    i. Motion by Trustee Henley, second by Trustee Williams for approval and passage of Resolution 2002-67 authorizing the expenditure of $32,500 for the engagement of Lauterbach & Amen, LLP for Audit Services to be performed during FY2002-03 and continued service thereafter in conformance with the proposal submitted by Lauterbach & Amen dated April 16, 2002. Roll call vote:
    AYES: 5 - Ryg, Williams, Duros, Hebda, Henley
    NAYS: 0 - None
    ABSENT: 1 - Koch
    Motion declared carried.

    ii. Motion by Trustee Williams, second by Trustee Henley for approval and passage of Resolution 2002-68 concerning State Income Tax & Photoprocessing Tax shared with Municipalities. Roll call vote:
    AYES: 5 - Williams, Duros, Hebda, Henley, Ryg
    NAYS: 0 - None
    ABSENT: 1 - Koch
    Motion declared carried.

  6. Chief of Police
    i. No report.

  7. Public Works Director
    i. No report.

  8. Building Commissioner
    i. Building Commissioner Gerth reported that Vernon Hills High School has submitted a request to display a spotlight from 9:30 p.m. to 12:30 a.m. for their Senior Graduation Party. Corporation Counsel Citron stated that approval would not be setting any precedence. Trustee Ryg wanted to note that this would not be an annual request but a special year for the high school. Motion by Trustee Ryg, second by Trustee Hebda to approve the use of a spotlight for the Senior Graduation Party. Roll call vote:
    AYES: 5 - Duros, Hebda, Henley, Ryg, Williams
    NAYS: 0 - None
    ABSENT: 1 - Koch
    Motion declared carried.

    ii. Building Commissioner Gerth referred to a letter by Portofino's dated April 14, 2002 requesting permission for an outdoor band as part of a dinner package on Friday nights during the summer months. Motion by Trustee Henley, second by Trustee Hebda to approve an outdoor band as part of a dinner package at Portofino's on the Friday nights noted in their April 14, 2002 letter. Roll call vote:
    AYES: 5 - Hebda, Henley, Ryg, Williams, Duros
    NAYS: 0 - None
    ABSENT: 1 - Koch
    Motion declared carried.

    iii. Building Commissioner Gerth reported that Prairie Materials is scheduled for the Zoning Board of Appeals Hearing on Thursday, May 16, 2002 at 7:00 p.m.

  9. Village Engineer
    i. Village Engineer Brown reported that the punch list is done for certain Gregg's Landing parcels. Staff recommends acceptance at the next meeting.

    ii. Village Engineer Brown reported that Lake County DOT is requesting a change of work hours on Saturday from 8:30-5:00 to 7:00-7:00 to facilitate the completion of the road project at Butterfield Road from Orleans Drive to Route 45. Trustee Ryg agreed with the exception of no heavy equipment movement until 8:30 a.m. Motion by Trustee Williams, second by Trustee Henley to approve an extension of Saturday work hours from 8:30a.m.-5:00p.m. to 7:00a.m.-7:00p.m. with no heavy equipment use until 8:30a.m. subject to resident complaints. Roll call vote:
    AYES: 5 - Henley, Ryg, Williams, Duros, Hebda
    NAYS: 0 - None
    ABSENT: 1 - Koch
    Motion declared carried.

    iii. Village Engineer Brown stated that an issue was raised at the Country Club Estates neighborhood meeting regarding widening the sidewalks throughout the subdivision from 4 feet to 5 feet. The current standards in the Village are 5' wide. The cost to change the sidewalks in this subdivision would be approximately $85,000. Easements would have to be obtained within the next two weeks. Other subdivisions in the Village which have 4' sidewalks include Deerpath. Staff recommended no action. The Board agreed.

Trustee Koch arrived at 8:00 p.m.

6. Omnibus Vote Agenda Motion by Trustee Henley, second by Trustee Williams to approve the Omnibus Vote Agenda Items A -M. Roll call vote:
AYES: 6 - Koch, Ryg, Williams, Duros, Hebda, Henley
NAYS: 0 - None
Motion declared carried.

  1. Approval of 4/02/2002 and 4/16/2002 Board Minutes. Approved by omnibus vote.

  2. Approval of two voucher list of bills dated 5/07/2002 in the amounts of $356,833.73 for FY2001-02 expenditures and $12,181.51 for FY2002-03 expenditures. Approved by omnibus vote.

  3. Department Reports:
    3/02 Golf Course Report.
    2/02 and 3/02 Police Department Reports.
    3/02 Finance Director/Treasurer's Report. Approved by omnibus vote.

  4. Approval of Clearbrook's "Tag Days" for May 10-11, 2002. Approved by omnibus vote.

  5. Approval and passage of Resolution 2002-64 granting the White Deer Run Golf Club an extension for displaying three (3) temporary marketing signs in the Gregg's Landing Subdivision until March 24, 2003. Approved by omnibus vote.

  6. Approval and passage of Resolution 2002-65 authorizing and approving the payment to ADT/TYCO for the purchase and installation of radio transmitter Fire and Burglar Alarms to be installed in the Municipal Buildings located within the Village. Approved by omnibus vote.

  7. Approval and passage of Resolution 2002-66 authorizing approval of six hundred (600) man-hours of information technology support, computer equipment purchases, miscellaneous repair parts and internet access. Approved by omnibus vote.

  8. Approval and passage of Resolution 2002-69 authorizing the expenditures of $74,100 for the implementation and maintenance of Munis during FY2002-03. Approved by omnibus vote.

  9. Approval and passage of Resolution 2002-70 authorizing approval of an easement with Loomcraft, for installation of traffic signalization at Lakeview Pkwy. And Fairway Dr. Approved by omnibus vote.

  10. Approval and passage of Ordinance 2002-26 declaring certain village golf course furnishings to be surplus and providing for disposal by salvage. Approved by omnibus vote.

  11. Approval and passage of Ordinance 2002-27 declaring certain village property to be surplus and providing for the sale by public auction. Approved by omnibus vote.

  12. Approval to release Maintenance Bond #11S103273608 and Letter of Credit #CY408277C, #SX684820C and #SX684816C for Home Depot. Approved by omnibus vote.

  13. Approval of reduction in Letter of Credit for Pod 17, Gregg's Landing. Approved by omnibus vote.

7. Unfinished/Additional Business
A. None.

8. New Business

  1. Trustee Ryg reported on a Transportation workshop she attended and would like to discuss it at a future meeting along with issues relating to Pace.

  2. Trustee Williams congratulated Chief Fleischhauer on his award.

  3. Trustee Koch stated he attended the YMCA fundraiser which honored a corporate citizen of the year - American Hotel Register. He commended the company for their community support.

9. Adjournment
Motion by Trustee Henley, second by Trustee Ryg to adjourn the Board Meeting. Roll call vote:
AYES: 6 - Ryg, Williams, Duros, Hebda, Henley, Koch
NAYS: 0 - None
Motion declared carried.

Meeting adjourned at 8:10 p.m.

Approved this _____ day of May, 2002.

___________________________           ___________________________
Jeanne M. Schwartz Village Clerk         Roger L. Byrne Village President