MINUTES OF THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS HELD DECEMBER 18, 2001
I. President Byrne called the meeting to order at 7:00 p.m.
II. Roll call indicated the following Trustees present: Duros, Henley, Ryg and Williams. Absent were Trustee Hebda (arrived at 8:30 p.m.) and Koch.
Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Finance Director/Treasurer Nakrin, Chief Fleischhauer, Public Works Director Laudenslager, Village Engineer Brown, Attorney Geo-Karis, Corporate Counsel Citron and Deputy Clerk Pelletier.
IV. Citizens Wishing to Address the Board.
None.
IV. Officials Reports
A. Village President
1. Community High School District #128 - District Facilitation Team Member.
Motion by Trustee Ryg, second by Trustee Duros to table discussion until the January 8, 2002 Board Meeting. Roll call vote:
Ayes: 3-Henley, Ryg, Duros
Nays: 1-Williams
Absent and not voting: 2-Hebda, Koch
Motion declared carried.
B. Village Manager
1. Stone Fence Farm - Homeowner's Meeting.
Manager Allison and David Brown had met with the homeowner's association and would be available to attend other association meetings.
C. Assistant Manager
1. Development Code Amendment.
Assistant Manager Kalmar stated effective January 1, House Bill 2380 provides that a builder or developer may not be required by a county or municipality to post a cash bond, an irrevocable letter of credit, a surety bond, or a letter of commitment by a bank to guarantee a project's completion if the developer or builder already has filed with the county or municipality, any one of those four types of securities. Counties and municipalities must accept surety instruments from a surety or insurance company
authorized by the Department of Insurance to sell sureties in Illinois. The new law preempts home rule and supersedes existing and future annexation agreements between a municipality and a developer to guarantee completion of a project improvement with a letter of credit.
The Bill allows the developer to ignore this contract provision and file any type of the listed securities in its place.
House Bill 2380 gives developers and builders the ability to file with the Village a cash bond, an irrevocable letter of credit, a surety bond, or a letter of commitment by a bank to guarantee a project's completion regardless of the type of the surety required by the unit of local government. Under House Bill 2380, we must accept surety instruments from a surety or insurance company authorized by the Department of Insurance to sell sureties in Illinois.
An ordinance amending the Development Ordinance will be on January 8th meeting.
2. Employee Appreciation Dinner.
Mr. Kalmar stated the Concord and Crown Plaza had been contacted for pricing for next year's event. The difference in price varied from $15-$20 per dinner. The consensus of the Board was to have the event on December 7, 2002 at the Concord at an estimated expense of $17,500.
D. Assistant to the Village Manager
1. Broadband Committee.
Mr. Teich stated the 1st meeting of the Technology Committee met on December 6th. Their focus is to work with AT&T and Ameritech in bringing high-speed Internet service to the village. Their next meeting had not been scheduled and a report of their findings will be presented to the Board in 3-4 months.
2. AT&T Cable Franchise Fee Reduction Request.
Mr. Teich stated a standard letter from AT&T Broadband was received asking the Village to waive its portion of the Cable Franchise Fee. Lake County is working with IL-NATOA in drafting a response to the FCC's ruling under challenge and has requested municipalities to take no action at this time.
E. Finance Director/Treasurer
None
F. Chief of Police
None
G. Public Works Director
None
H. Building Commissioner
None
I. Village Engineer
1. 2002 Street Rehabilitation Program.
Mr. Brown informed the Board of the 2002 Street Rehabilitation for the Country Club Estates area of the village. More details would be presented under the Committee of the Whole.
VI. Omnibus Vote Agenda
President Byrne presented the Omnibus Vote Agenda items A-M. Trustee Duros requested item L pulled for discussion to have Pat Capron be notified to work on the TIF District Project. Motion by Trustee Henley, second by Trustee Ryg to approve Items A-K & M-N. Roll call vote:
AYES: 4- Henley, Ryg, Williams, Duros
NAYS: 0-None
ABSENT AND NOT VOTING: 2-Koch, Hebda
Motion declared carried.
A. Approval of voucher list of bills dated 12/18/2001 for $825,983.75. (Approved by omnibus vote.)
B. Department Reports:
1. 11/2001 Golf Course Report.
2. 11/2001 Building Division Report.
3. 11/2001 Police Department Report.
4. 11/2001 Finance Director/Treasurer's Report.
(Approved by omnibus vote.)
C. Approval of Girl Scouts Annual Cookie Sale beginning January 4-27, 2002 for orders and direct sale to be held March 1-17, 2002. (Approved by omnibus vote.)
D. Approval of annual renewal of proprietary licenses subject to Police Department and Building Division approvals. (Approved by omnibus vote.)
E. Approval of an amendment to School District #103 Lease Agreement. (Approved by omnibus vote.)
F. Approval of Reduction in Letter of Credit #S530613 to $50,000 for Babies R Us. (Approved by omnibus vote.)
G. Approval and passage Resolution 2001-195 authorizing and approving the purchase of one (1) 2002 Ford Crown Victoria Police Pursuit Sedan from Landmark Ford in an amount not to exceed $20,775. (Approved by omnibus vote.)
H. Approval and passage of Resolution 2001-196 authorizing approval of professional engineering services agreement with Baxter & Woodman for the 2002 Street Rehabilitation Program in an amount not to exceed $38,500 subject to village attorney's approval. (Approved by omnibus vote.)
I. Approval and passage of Resolution 2001-197 amending Res. 2001-47 increasing payment in the amount of $4,400 to Baxter & Woodman for the 2001 Street Rehabilitation. (Approved by omnibus vote.)
J. Approval and passage of Resolution 2001-198 amending Resolution 2001-81 authorizing approval of 1000 man-hours of IT Support, Computer Equipment Purchases, Misc. Repair Parts and Internet Access. (Approved by omnibus vote.)
K. Approval and passage of Resolution 2001-199 authorizing approval to amend Resolution 2001-159 for the Manhard Consulting, Ltd. Engineering Contract in a total contract amount not to exceed $19,100.60. (Approved by omnibus vote.)
M. Approval and passage of Ordinance 2001-76 granting a variance from the Code of Ordinance, Appendix C-Zoning, Sec. 10.4.1.3, for 9 Birmingham Place allowing the FAR in a R-5 Residential District to increase from 33% to 45% for the purpose of constructing a 680 square foot, 2nd story addition. (Approved by omnibus vote.)
N. Approval of Reduction in Letter of Credit #3023156 to $75,962 for Extended Stay America. (Approved by omnibus vote.)
Item pulled from the Omnibus Agenda.
Motion by Trustee Henley, second by Trustee Ryg to approve Item L - Approval and passage of Resolution 2001-200 amending Res. 2001-191 and amending the date for public hearing and amending the date for a meeting of the Joint Review Board regarding the proposed Town Center Redevelopment Project Area Report for the NW & SW Corners of Rt. 45 & 21. Roll call vote:
AYES: 4-Ryg, Williams, Duros, Henley
NAYS: 0-None
ABSENT AND NOT VOTING: 2-Koch, Hebda
Motion declared carried.
VII. Unfinished/Additional Business
None
VIII. New Business/Communications
A. Trustee Ryg suggested naming the driveway north of Countryside Fire Station as Lew Landry Lane. Manager Allison noted the first Mayor of Vernon Hills, Matthew Teolis family had requested recognition as mayor. Manager Allison and Public Works Director had discussed the possible use of brown honorary signage in the Village. The Board to review.
IX. Adjournment
Motion by Trustee Williams, second by Trustee Ryg to adjourn the Board meeting and go to Closed Session for discussion of pending litigation and allowed under Section 2(c)(11) of the Open Meetings Act. Roll call vote:
AYES: 4- Ryg, Williams, Duros, Byrne
NAYS: 1-Henley
ABSENT AND NOT VOTING: 2-Hebda, Koch
Motion declared carried.
Meeting adjourned at 7:40 p.m.
Approved this 8th day of January 2002.
Linda Pelletier Roger L. Byrne
Deputy Village Clerk Village President