1. President Byrne called the meeting to order at 7:25 p.m.
2. Roll call indicated the following Trustees present: Duros, Hebda, Koch, and Ryg
Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Public Works Director Laudenslager, Building Commissioner Gerth, Chief Fleischhauer, Corporation Counsel Citron, Attorney Geo-Karis and Village Clerk Schwartz.
3. The Pledge of Allegiance was given.
4. Citizens Wishing to Address the Board
A. Ken Margeleis of the Environmental Committee commented on the mold issue in Gregg's Landing stating that the Building Department is not responsible and should not be criticized. He was surprised that the committee was never consulted and would like to gather information. He requested a meeting with the Village staff and president. Staff will set up a time to meet.
5. Reports of Village Officials
A.Village President
i. Committee Assignments and changes were discussed. Manager Allison will compose a memo of changes and bring back to the next meeting.
B.Village Manager
i. Manager Allison asked if the Board wanted to sponsor the Friends of the Lake County Discovery Museum. Trustee Ryg suggested adding a fund to the budget for sponsorship of different causes. Motion by Trustee Koch, second by Trustee Ryg to approve a ¼ page black and white ad in the amount of $200 for the Lake County Discover Museum. Roll call vote:
AYES: 4 - Hebda, Koch, Ryg, Duros
NAYS: - None
ABSENT: 2 - Henley, Williams
Motion declared carried.
ii. Manager Allison asked if the Board wanted to sponsor the Indian Creek Watershed Project. Staff will gather information and bring back to the Board.
iii. Manager Allison reviewed the Intergovernmental Agreement between the Village, the County and District 128. If the Agreement is acceptable, staff will continue to process.
C.Assistant Manager
i. Assistant Manager Kalmar reported that the High School Pep Rally will be held on Thursday, September 20, 2001. The parade starts at 7:00 p.m. with Fireworks at 9:00 p.m. The game will take place on the following evening. Sue Bonnen of the Pep Rally Committee thanked everyone for all their help and support.
ii. Assistant Manager Kalmar referred to his memo dated September 4, 2001 regarding an upgrade to a full-time position in the Clerk's Office which can be accomplished within the approved budget. Motion by Trustee Hebda, second by Trustee Ryg to approve the upgrade. Roll call vote:
AYES: 4 - Koch, Ryg, Duros, Hebda
NAYS: 0 - None
ABSENT: 2 - Henley, Williams
Motion declared carried.
D.Assistant to the Village Manager
i. No report.
E.Finance Director/Treasurer
i. No report.
F.Chief of Police
i. No report.
G.Publics Works Director
i. Public Works Director Laudenslager made a video presentation of efforts between the Fire District and Public Works showing the rescue of 2 people from a car that had a tree fall on it. No one was injured.
H.Building Commissioner
i. Building Commissioner Gerth updated the Board on the mold issue. He attended and observed Zale gathering samples from the Strain house. Zale has set a date of remediation for Saturday, September 22, 2001.
I.Village Engineer
i. Village Engineer Brown opened bid packets for earthwork on the Vernon Hills Athletic Complex. The low bidder was Ryan Inc. at $1,846,676.65, which came in lower than expected. Staff recommended approval.
ii. Motion by Trustee Duros, second by Trustee Ryg to approve Resolution 2001-157, authorizing the Village Manager to execute a contract committing the Village to make payments to Ryan Incorporated for the mass grading project at the Vernon Hills Athletic Complex, Stage 1A, subject to Village Attorney's review and approval. Roll call vote:
AYES: 4 - Koch, Ryg, Duros, Hebda
NAYS: 0 - None
ABSENT: 2 - Henley, Williams
Motion declared carried.
6. Omnibus Vote Agenda
Motion by Trustee Duros, second by Trustee Ryg to approve the Omnibus Vote
Agenda Items A-I, K-N. Roll call vote:
AYES: 4 - Ryg, Duros, Hebda, Koch
NAYS: 0 - None
ABSENT: 2 - Williams, Henley
Motion declared carried.
A. Approval of 8/21/01 Board Minutes. Approved by omnibus vote.
B. Approval of voucher list of bills dated 9/04/2001 in the amount of $1,417,811.32. Approved by omnibus vote.
C. Department Reports.
1. 7/2001 Finance Director/Treasurer's Report.
2. 7/2001 Golf Course Report.
Approved by omnibus vote.
D. Approval of the Salvation Army "Christmas Kettle Program" for November 16- December 24, 2001. Approved by omnibus vote.
E. Approval of the Lion's Club "Candy Day Sale" for October 12-13, 2001. Approved by omnibus vote.
F. Approval of the Kiwanis "Peanut Day" Fundraiser for September 28-29, 2001. Approved by omnibus vote.
G. Approval and passage of Resolution 2001-153 amending Res. 2001-147 increasing payment in the amount of $171,891 to Civiltech Engineering for professional services for the NIKE Stage 1A Redevelopment from $531,108 to $702,999, contingent to School Districts #103, #125 and #128 approval. Approved by omnibus vote.
H. Approval and passage of Resolution 2001-158 authorizing approval of a contract to Amedeo Ritacca & Sons not to exceed $6,000 for storm sewer work at the Cypress Pointe Subdivision. Approved by omnibus vote.
I. Approval and passage of Resolution 2001-159 authorizing approval to amend Res. 2001-109 for the Manhard Consulting, Ltd. Engineering Contract in a total amount not to exceed $16,800. Approved by omnibus vote.
J. Approval and passage of Ordinance 2001-61 granting Final Site and Landscaping Plan Approvals for the proposed Custom Home Sales Center located on the north side of Gregg's Pkwy. East of Pod D (Bay Hill). Approved by omnibus vote.
K. Approval of Final Plat for Pod 1 - AMLI at Museum Gardens. Approved by omnibus vote.
L. Approval to release Letter of Credit #60731591 for Rogers Executive Parke II. Approved by omnibus vote.
M. Approval of reduction in Letter of Credit #ST001561200 for Pod 9, Royal Troon, Gregg's Landing. Approved by omnibus vote.
7. Unfinished/Additional Business
A. Kelly Garvanian, Park District Commissioner, asked for reconsideration of approval for an expanded parking lot at Deerpath. The proposed improvements are deemed necessary. Trustee Koch noted that the parking lots at other park locations are not next to residential streets and cannot agree, in good conscience, with this plan. The Park District went against the public committee they formed in designing this plan. He agrees with the public committee stating the parking lot should be smaller with landbanked spots. Trustee Duros agreed. Trustee Ryg disagreed based on the amount of review with technical staff and sees no legal basis to deny the plan.
Motion by Trustee Koch, second by Trustee Ryg for approval and passage of Ordinance 2001-60 granting Final Site Plan Approval for certain park improvements on property commonly known as Deerpath Park located at the eastern end of Warrington Road, east of Elm Tree Lane. Roll call vote:
AYES: 5 - Duros, Hebda, Koch, Ryg, Byrne
NAYS: 0 - None
ABSENT: 2 - Henley, Williams
Motion declared carried.
Motion by Trustee Duros, second by Trustee Koch for approval and passage of Resolution 2001-160 denying Site Plan Approval for a parking lot on the property commonly known as Deerpath Park, Warrington Rd. located at the eastern end of Warrington Road east of Elm Tree Lane. Roll call vote:
AYES: 3 - Duros, Koch, Byrne
NAYS: 2 - Hebda, Ryg
ABSENT: 2 - Henley, Williams
Motion declared carried.
B. Motion by Trustee Duros, second by Trustee Koch approving Resolution 2001-154 authorizing the transfer of $172,000 from various accounts in the General Fund, Community Infrastructure Development Fund and the Events Fund into the 2000 Village Hall Project Fund. Roll call vote:
AYES: 5 - Hebda, Koch, Ryg, Duros, Byrne
NAYS: 0 - None
ABSENT: 2 - Henley, Williams
Motion declared carried.
Motion by Trustee Koch, second by Trustee Hebda approving Resolution 2001-155 authorizing the Village Manager to sign a contract with Interior Investments, LLC, regarding the purchase and installation of furnishings for
the new Village Hall in an amount not to exceed $243,000 for FY2001-02.
Roll call vote:
AYES: 5 - Koch, Ryg, Duros, Hebda, Byrne
NAYS: 0 - None
ABSENT: 2 - Henley, Williams
Motion declared carried.
Motion by Trustee Koch, second by Trustee Hebda approving Resolution 2001-156 authorizing the Village Manager to sign a contract with Quality Telcom for purchase and installation of Structured Cabling and Alarm System for the New Village Hall in an amount not to exceed $44,000 for FY2001-02. Roll call vote:
AYES: 4 - Koch, Ryg, Duros, Hebda
NAYS: 0 - None
ABSENT: 2 - Williams, Henley
Motion declared carried.
Motion by Trustee Koch, second by Trustee Duros to wave bidding requirements on the acquisition of pavers and pedestrian path because of sole source. Roll call vote:
AYES: 5 - Ryg, Duros, Hebda, Koch, Byrne
NAYS: 0 - None
ABSENT: 2 - Williams, Henley
Motion declared carried.
8. New Business
A. Trustee Ryg made an announcement about a meeting on Route 22 with Lincolnshire on September 13, 2001 at 7:00 p.m. and requested staff representation. Staff will prepare a resolution and will determine who can attend.
B. Trustee Ryg requested a Resolution to Support Illinois Channel be put on the agenda.
9. Adjournment
Motion by Trustee Koch, second by Trustee Duros to adjourn the Board
Meeting. Roll call vote:
AYES: 4 - Duros, Hebda, Koch, Ryg
NAYS: 0 - None
ABSENT: 2 - Williams, Henley
Motion declared carried.
Meeting adjourned at 9:20 p.m.
Approved this _____ day of September, 2001.
| ___________________________ |
___________________________ |
Jeanne M. Schwartz
Village Clerk |
Roger L. Byrne
Village President |