1. Village Clerk Schwartz called the meeting to order at 7:02 p.m.
2. Roll call indicated the following Trustees present: Duros, Hebda, Henley, Ryg, and Williams
Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Public Works Director Laudenslager, Building Commissioner Gerth, Finance Director Nakrin, Chief Fleischhauer, Corporation Counsel Citron, and Village Clerk Schwartz.
Motion by Trustee Williams, second by Trustee Hebda to appoint Trustee Henley as Chairman Pro-Tem in the absence of President Byrne. Roll call vote:
AYES: 5 - Hebda, Henley, Ryg, Williams, Duros
NAYS: 0 - None
ABSENT: 1 - Koch
Motion declared carried.
3. The Pledge of Allegiance was given.
4. Citizens Wishing to Address the Board
A. None.
5. Reports of Village Officials
A.Village President
i. Chief Fleischhauer presented a recognition award to resident Arianna Moor.
ii. Village Clerk Schwartz read a proclamation designating August 27 through September 2, 2001 as "School's Open Safety Week" in the Village of Vernon Hills.
iii. Village Clerk Schwartz read a proclamation designating October as "National Domestic Violence Awareness Month" in the Village of Vernon Hills.
iv. Motion by Trustee Ryg, second by Trustee Williams to approve a Resolution supporting the Cares Recommendations that would maintain services at the North Chicago Veterans Affairs Medical Center and pursue additional sharing agreements with the Department of Defense and the Great Lakes Naval Training Center. Roll call vote:
AYES: 5 - Henley, Ryg, Williams, Duros, Hebda
NAYS: 0 - None
ABSENT: 1 - Koch
Motion declared carried.
(Attorney Geo-Karis arrived at 7:18 p.m.)
B. Village Manager
i. Manager Allison updated the Board on the RAB meeting. Theories were discussed on why petroleum products were found. The Navy is moving forward and feels that if the materials can be covered up and contained, it will remain where it is. Staff feels the area should be completely cleaned up and not just contained. Village Engineer Brown reported that the project will progress on schedule as the Navy does their work. Trustee Ryg stated that the Village needs to determine what level of cleanup is acceptable and let the Navy know that level with the Village covering any additional costs for a more complete cleanup.
ii. Rod Tison of the Zale Group stated that a detailed report was done on the mold issue at the Strain house. Robert Moore of Stone & Moore stated the cause is undetermined and will be determined as the remediation work continues. Rod Tison answered Trustee Duros concerns about acting upon future mold problems at a quicker pace. Building Commissioner Gerth reported his displeasure at not being apprised of the three home inspections done and wanted to be notified in the future. The petitioner agreed. Mr. Strain commented on his dissatisfaction with the yearlong process to fix the problem. Manager Allison reported that updates will be done weekly on the issue.
C. Assistant Manager
i. Motion by Trustee Ryg, second by Trustee Williams to direct staff to prepare the necessary resolution amending Resolution 2001-109 to authorize the Village Manager or his designee to execute contracts to commit the Village to make total payments to Manhard Consulting, Ltd. not to exceed $16,800. Roll call vote:
AYES: 5 - Ryg, Williams, Duros, Hebda, Henley
NAYS: 0 - None
ABSENT: 1 - Koch
Motion declared carried.
D. Assistant to the Village Manager
i. Assistant to the Manager Teich referred to his memo dated August 17, 2001 on Change Orders 5, 6, and 7 noting the contingency fund would increase from $200,000 to $250,000. Motion by Trustee Duros, second by Trustee Williams to approve change orders 5, 6, and 7 increasing the contingency fund by $50,000 and not tapping into the furniture budget. Roll call vote:
AYES: 5 - Ryg, Williams, Duros, Hebda, Henley
NAYS: 0 - None
ABSENT: 1 - Koch
Motion declared carried.
E. Finance Director/Treasurer
i. No report.
(Trustee Koch arrived at 8:14 p.m.)
F. Chief of Police
i. No report.
G. Public Works Director
i. No report.
H. Building Commissioner
i. No report.
I. Village Engineer
i. Motion by Trustee Ryg, second by Trustee Hebda for authorization and award of bids for the St. Ives Storm Sewer Improvement to Scott Contracting, Inc. in an amount not to exceed $33,530 (Resolution 2001-151). Roll call vote:
AYES: 6 - Williams, Duros, Hebda, Henley, Koch, Ryg
NAYS: 0 - None
Motion declared carried.
6. Omnibus Vote Agenda
Motion by Trustee Williams, second by Trustee Duros to approve the Omnibus Vote Agenda Items A-L. Roll call vote:
AYES: 6 - Duros, Hebda, Henley, Koch, Ryg, Williams
NAYS: 0 - None
Motion declared carried.
A. Approval of 8/07/01 Board Minutes. Approved by omnibus vote.
B. Approval of voucher list of bills dated 8/21/2001 in the amount of $747,569.69. Approved by omnibus vote.
C. Department Reports.
1. 7/2001 Police Department Report.
2. 7/2001 Building Department Report.
Approved by omnibus vote.
D. Approval of payment to AJ Maggio for $503,309.00 for work completed to date on the new Village Hall. Payment does not appear on the Invoice Approval List. Approved by omnibus vote.
E. Approval and passage of Resolution 2001-102 authorizing payment to Lake Printing in an amount not to exceed $30,000 for FY2001-02. Approved by omnibus vote.
F. Approval and passage of Resolution 2001-148 authorizing execution of a Quit Claim Deed conveying the Libertyville Training Site (commonly known as the Vernon Hills Athletic Complex) to the Village of Vernon Hills. Approved by omnibus vote.
G. Approval and passage of Resolution 2001-149 authorizing approval of the purchase of the Computer Software, Implementation and Training Services from Munis, a Tyler Technology Co. for an amount not to exceed $114,600 of which $92,260 is authorized to be expended during FY2001-02. Approved by omnibus vote.
H. Approval and passage of Resolution 2001-150 authorizing approval of the purchase of a Compaq Server and related Compaq equipment from Sherlock Systems, Inc. in an amount not to exceed $12,000. Approved by omnibus vote.
I. Approval and passage of Ordinance 2001-54 declaring certain village property to be surplus and providing for the sale by public auction. Approved by omnibus vote.
J. Approval to Release of Letter of Credit #474 and Performance Bond
#8SB103194107-Wholesale Carpet Design. Approved by omnibus vote.
K. Approval and passage of Ordinance 2001-57 granting Preliminary and Final Plat of Approval of a 2-lot Resubdivision in Bradford Subdivision (Home EXPO Outlot). Approved by omnibus vote.
L. Approval and passage of Ordinance 2001-58 granting Final Site & Landscaping plan approval for property commonly known as AMLI at Museum Gardens located at Gregg's Landing, Pod I. Approved by omnibus vote.
7. Unfinished/Additional Business
None.
8. New Business
A. Trustee Hebda reported on the meeting with the library and the issues facing the district.
B. Trustee Hebda noted that the YMCA had a "Welcome Gregg's Landing" sign. Trustee Duros stated there was an open house with $100 off membership for Gregg's Landing residents. Trustee Hebda asked staff to follow up with the YMCA to see if the rest of the Village will have the same opportunity.
C. Trustee Duros stated a Grosse Point Village neighborhood meeting is scheduled for September 10, 2001 and would like staff to advertise the meeting.
9. Adjournment
Motion by Trustee Hebda, second by Trustee Ryg to adjourn the Board Meeting. Roll call vote:
AYES: 6 - Hebda, Henley, Koch, Ryg, Williams, Duros
NAYS: 0 - None
Motion declared carried.
Meeting adjourned at 8:24 p.m.
Approved this _____ day of September, 2001.
| ___________________________ |
___________________________ |
Jeanne M. Schwartz
Deputy Village Clerk |
Roger L. Byrne
Village President |