MINUTES OF THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS
HELD JUNE 5, 2001
1. Call to Order
President Byrne called the meeting to order at 7:07 p.m.
2. Roll Call
Roll call indicated the following Trustees present: Koch, Ryg, Williams, Duros, and Hebda.
Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Building Commissioner Gerth, Public Works Director Laudenslager, Chief Fleischhauer, Corporation Counsel Citron, Attorney Geo-Karis and Village Clerk Schwartz.
3. The Pledge of Allegiance was given.
4. Donation for Theater Production
Citizens Wishing to Address the Board
A. Nancy Barretsmith and John Cook representing The Vernon Hills Players requested community support for their upcoming production of Grease in the amount of $5000. Trustee Ryg suggested using funds from the Community Culture Fund. Manager Allison will check with Finance Director Nakrin on that fund balance. In previous years the theater group has broken even and held their productions at the Sullivan Center at no charge. The donation would be used to rent the high school theater where the facilities are more adequately set up for a musical. Manager Allison will talk with the high school about rental of their facility. The topic will be brought back at the next meeting.
5. SWALCO
Reports of Village Officials
A. Village President
i. Motion by Trustee Henley, second by Trustee Hebda for approval and passage of Resolution 2001-113 to reappoint Evan Teich as Alternate Director to SWALCO.
Roll call vote:
AYES: 6 - Ryg, Williams, Duros, Hebda, Henley, Koch
NAYS: 0 - None.
Motion declared carried.
B. Village Manager
ii. Automated Horn System Scheduled
Manager Allison referred to a memo from the Illinois Commerce Commission dated May 2, 2001 regarding the installation of an automated horn system at all nine crossings in Mundelein as a test study. This will direct the noise to the motorist and lessen the noise to residences. The intersections will be camera monitored to determine the effectiveness of the device.
iii. Manager Allison updated the Board on upcoming meetings: Special Committee of the Whole on 6/19/01 at 6:00 p.m. for a presentation on the Vernon Hills Athletic Complex and a groundbreaking ceremony for the Vernon Hills Athletic Complex on 6/26/01 at 6:30 p.m.
iv. Manager Allison updated the Board on the Butterfield Road landscaping stating that Public Works Director Laudenslager and Assistant Manager Kalmar will be meeting with the county on their participation and report back in August. Budgeting of funds need to be determined. Public Works Director Laudenslager stated the money has been budgeted for plantings, irrigation and the median from North Huntington to just south of Golf and plantings along the Parkway from Golf Road down through the entire project. Mundelein will not be participating. Manager Allison suggested obtaining a preliminary plan and will also contact county commissioners for their involvement. The topic will be brought back after Manager Allison obtains pricing on preliminary plans.
C. Assistant Manager
i. No report.
D. Assistant to the Village Manager
i. No report.
E. Finance Director/Treasurer
i. No report.
F. Chief of Police
i. Chief Fleischhauer updated the Board on the TAC meeting regarding parking concerns at the Cherokee Park area. Traffic Advisory took all concerns by the residents under consideration and directed the Police Dept. to develop a letter to be placed under the windshields of cars to notify them of alternative parking and directed the Police to conduct a telephone survey on the 10 streets involved to determine their level of support for a permit parking system. The Police Dept. also did a parking ticket analysis, a license plate survey and a traffic survey. This information will be forward to TAC and a meeting is scheduled for June 6, 2001 at 7:30 p.m. to review and discuss all the data received.
G. Public Works Director
i. Public Works Director Laudenslager reviewed his memo dated May 31, 2001 regarding funding for pedestrian crossings at Plymouth Farms Road. Even with support from state legislators, the funding application was not approved. Attorney Geo-Karis will investigate. Public Works Director Laudenslager reported that the cost to install the controller, circuit, flashing lights and gates on Butterfield Road at the EJ&E Railroad is estimated at $260,000. Trustee Koch suggested installing a bike path north of EJ&E. Route 45 at Wisconsin Central Railroad tracks is estimated at $250,000.
H. Building Commissioner
No report.
6. Omnibus Vote Agenda
Motion by Trustee Henley, second by Trustee Williams to approve the Omnibus Vote Agenda Items A-Y. Roll call vote:
AYES: 6 – Duros, Hebda, Henley, Koch, Ryg, WilliamsA. Approval of 5/15/2001 Board Minutes noting that petitioners for Boogie Nights requested a change of use to drop the age limit from 23 to 21. This was determined to be not part of the special use and therefore the request was withdrawn. Approval of 5/22/01 Special Board Minutes. Approved by omnibus vote.
B. Approval of voucher list of bills dated 6/05/2001 in the amount of $1,068,969.87. Approved by omnibus vote.
C. Department Reports.
1.4/2001 Building Division.
2.4/2001 Golf Course Report.
3.4/2001 Finance Director/Treasurer's Report. Approved by omnibus vote.
D. Approval and authorization for Village President to sign the Grant of Easement from the United States Navy to the Village for Highway Purposes (Fairway Drive). Approved by omnibus vote.
E. Approval of Revisions to the Cable Access Policy. Approved by omnibus vote.
F. Approval and passage of Resolution 2001-105 authorizing a transfer of $10,100 within Police Contractual Services for FY2000-2001 for Licenses and Maintenance of the Computer Aided Dispatch System. Approved by omnibus vote.
G. G. Approval and passage of Resolution 2001-106 authorizing the payment of $16,375 to Textron Financial Corporation for Golf Course Carts. Approved by omnibus vote.
H. Approval and passage of Resolution 2001-107 authorizing and approving the purchase of a 2002 Ford Explorer XLT from Sessler ford in Libertyville not to exceed $26,833.00. Approved by omnibus vote.
I. Approval and passage of Resolution 2001-108 amending Res. 2001-53 authorizing the sale, service & consumption of alcoholic beverages, outdoors, within the outdoor dining & seating establishment at bd's, Mongolian Barbeque, 445 Townline Road. Approved by omnibus vote.
J. Approval and passage of Resolution 2001-109 authorizing approval of the Manhard Consulting, Ltd. Engineering Services Contract in an amount not to exceed $11,000. (TIF District) (Approved at 5/15/2001 Board Meeting. Approved by omnibus vote.
K. TIF Eligibility Study
Approval and passage of Resolution 2001-110 authorizing approval to amend Res. 2001-39 for the SB Friedman, Inc. Consulting Service Contract related to the TIF Eligibility Study in a total contract amount not to exceed $25,000. (Approved at 5/15/2001 Board Meeting) . Approved by omnibus vote.
L. Purchase of Equipment
Approval and passage of Resolution 2001-111 authorizing approval of purchases of Radio & Telephone Voice/Call recording System from Word Systems, Inc. in an amount not to exceed $20,934. Approved by omnibus vote.
M. Seavey Ditch Project
Approval and passage of Resolution 2001-112 authorizing Ted Gray & Associates for Consultant Services regarding the Seavey Ditch Project in an amount not to exceed $6,000. Approved by omnibus vote.
N. Approval of Letter of Credit to Maintenance Bond - CDW Child Care. Approved by omnibus vote.
O. Approval and passage of Ordinance 2001-36 designating certain intersections within the Village prohibiting a turn on a steady red indication at a traffic signal. Approved by omnibus vote
P. Approval and passage of Ordinance 2001-37 amending Ordinances 90-24, 90-63, 96-63 designating stopping, standing and parking. Approved by omnibus vote.
Q. Approval and passage of Ordinance 2001-38 amending various sections of Article 3 of the Village of Vernon Hills Code of Ordinances, Appendix C - Zoning Ordinance. Approved by omnibus vote.
R. Approval and passage of Ordinance 2001-39 amending various sections of Article 4 of the Village of Vernon Hills Code of Ordinance, Appendix C - Zoning Ordinance. Approved by omnibus vote.
S. Approval and passage of Ordinance 2001-40 amending various sections of Article 14B of the Village Vernon Hills Code of Ordinances, Appendix C - Zoning Ordinance. Approved by omnibus vote.
T. Approval and passage of Ordinance 2001-41 amending various sections of Article 19 of the Village of Vernon Hills Code of Ordinances, Appendix C - Zoning Ordinance. Approved by omnibus vote.
U. Approval and passage of Ordinance 2001-42 amending various sections of Article 21 of the Village of Vernon Hills Code of Ordinances, Appendix C - Zoning Ordinance. Approved by omnibus vote.
V. Approval and passage of Ordinance 2001-43 approving the Village of Vernon Hills Routes 45 and 21 Corridor Plans prepared by the Lakota Group. (Authorized at 5/15/2001 Board Meeting). Approved by omnibus vote.
W. Approval and passage of Ordinance 2001-44 amending Ord. 2000-97 granting approval to Vernon Hills Ventures, L.L.C. (d.b.a. Boogie Nights) (authorized at 5/15/2001 Board Meeting). Approved by omnibus vote.
X. O'Reilly's Furniture
Approval and passage of Ordinance 2001-45 revoking Ord. 2000-72 which granted certain approvals to allow O'Reilly's Fine Furniture to locate at intersection of US Rt. 21 and North Woodbine Circle. Approved by omnibus vote.
Y. C&M Auto Service
Approval and passage of Ordinance 2001-46 granting Special Use Permit approval for property commonly known as C&M Auto Service located at 600 Lakeview Pkwy. (Authorized at 5/15/2001 Committee of the Whole). Approved by omnibus vote.
7. Unfinished/Additional Business
A. None
8. New Business
A. Trustee Ryg announced that the Nike Restoration Advisory Board has disbanded since their work is complete. Corporation Counsel Citron stated that asbestos was just found where water is present. Manager Allison is working on a price for the cleanup. Trustee Ryg will notify the Advisory Board of the new situation and may rescind the vote to disband.
B. Trustee Duros asked if residents of Stone Fence were notified on the policy of maintenance for the common area. Corporation Counsel Citron stated that the covenants state the responsibility is on the Association for maintenance. Manager Allison reported that he discussed this with the Association already.
C. Manager Allison reported that Centennial Crossing asked the Village to take over the maintenance of the alleys. Since this is covered under covenants as the Homeowners Association responsibility, Manager Allison will draft a letter for Board review stating the Village's position.
D. Trustee Duros announced that Grosse Point is interested in a neighborhood meeting to be held on a Monday night.
E. Trustee Duros asked about the removal of the storage tank at the south end of the Maravilla property. Building Commissioner Gerth stated that a date to comply was given and he will check on the progress.
F. Trustee Duros asked about the progress of the removal of the access road in Gregg's Landing. Staff will be meeting with Mundelein on June 21, 2001.
G. Trustee Williams supported the idea of community neighborhood meetings as long as a Trustee present reports back to the Board on the discussion.
Motion by Trustee Henley, second by Trustee Williams to adjourn the Board Meeting.
Roll call vote:
AYES: 6 – Hebda, Henley, Koch, Ryg, Williams, Duros
NAYS: 0 – None
Motion declared carried.
Meeting adjourned at 8:40 p.m.
Approved this _____ day of June, 2001.
___________________________
Jeanne M. Schwartz
Village Clerk
___________________________
Roger L. Byrne
Village President