MINUTES OF THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS
HELD MAY 15, 2001
1. President Byrne called the meeting to order at 7:07 p.m.
2. Roll call indicated the following Trustees present: Duros, Hebda, Henley, Koch, and Williams. (Trustee Ryg arrived at 7:08 p.m.)
Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Building Commissioner Gerth, Finance Director Nakrin, Public Works Director Laudenslager, Chief Fleischhauer, Corporation Counsel Citron, and Village Clerk Schwartz.
The Pledge of Allegiance was given.
4. Citizens Wishing to Address the Board
A. None.
5. Reports of Village Officials
A. Village President
i. President Byrne read a proclamation congratulating the Vernon Hills High School Math Team as State Championship Winners.
ii. Motion by Trustee Henley, second by Trustee Williams to approve the appointment of Trustee Koch to the Liquor Commission. Roll call vote:
AYES: 6 Hebda, Henley, Koch, Ryg, Williams, Duros
NAYS: 0 - None
Motion declared carried.
B. Village Manager
i. Ken Smith invited everyone to attend a golf outing to benefit the Vernon Hills High School athletic programs at White Deer Run on June 12, 2001.
ii. Manager Allison noted that the bids came in for Stage 1A demolition and will move ahead. Manager Allison reported on the Ad Hoc Meeting that Trustees Koch and Duros attended as outlined in his memo dated May 9, 2001. A groundbreaking ceremony is tentatively scheduled for June 12 at 7 p.m. Since there is a conflict with the Golf Outing for VHHS, the ceremony may be rescheduled.
iii. A Traffic Advisory Meeting for the Deerpath parking issue has been scheduled on Wednesday, May 16, 2001 at 7:00 p.m. with residents and the park district invited.
C. Assistant Manager
i. John LaMotte from the Lakota Group presented the final plan for the Route 45/21 Corridor. Staff recommended approval. Motion by Trustee Ryg, second by Trustee Hebda to draft an ordinance adopting the Village of Vernon Hills Route 45/21 Corridor Plans as presented. Roll call vote:
AYES: 6 Henley, Koch, Ryg, Williams, Duros, Hebda
NAY: 0 None
Motion declared carried.
ii. Stephen Friedman of SB Friedman & Co. reported that Sub Area 4 of the Corridor Plan is eligible for a Tax Increment Financing (TIF) designation. Motion by Trustee Henley, second by Trustee Koch to extend the contract with SB Friedman to permit preparation of the Redevelopment Project Area Plan and related information at a cost not to exceed $15,000. Roll call vote:
AYES: 6 Koch, Ryg, Williams, Duros, Hebda, Henley
NAYS: 0 None
Motion declared carried.
Motion by Trustee Henley, second by Trustee Hebda to authorize the Village Manager to enter into an Engineering Services contract with Manhard Consulting Ltd. To provide a cost allocation report regarding public improvements within the TIF area at a cost not to exceed $11,000. Roll call vote:
AYES: 6 Ryg, Williams, Duros, Hebda, Henley, Koch
NAYS: 0 None
Motion declared carried.
iii. Motion by Trustee Williams, second by Trustee Ryg to deny additional money for music to coordinate with fireworks this July 4th. Roll call vote:
AYES: 6 Williams, Duros, Hebda, Henley, Koch, Ryg
NAYS: 0 None
Motion declared carried.
i. Assistant to the Manager Teich reported that AT&T notified the Village of impending rate increases. The staff will voice their displeasure over lack of service and rate increases at an upcoming meeting.
i. No report.
i. No report.
G. Public Works Director
i. Public Works Director Laudenslager updated the Board on the advanced warning devices for Route 45/Prairie Road.
ii. Public Works Director Laudenslager announced a Public Works Open House on May 20, 2001.
H. Building Commissioner
No report.
6. Omnibus Vote Agenda
Motion by Trustee Williams, second by Trustee Henley to approve the Omnibus Vote Agenda Items A-EE. Roll call vote:
AYES: 6 Duros, Hebda, Henley, Koch, Ryg, Williams
NAYS: 0 None
Motion declared carried.
A. Approval of 5/01/2001 Board Minutes. Approved by omnibus vote.
B. Approval of voucher list of bills dated 5/15/2001 in the amount of $796,607.14. Approved by omnibus vote.
C. Department Reports.
1. 4/2001 Police Department. Approved by omnibus vote.
D. Approval to hold a raffle for the Juvenile Diabetes Research Foundation to be held at White Deer Run Golf Course on June 4, 2001.
Approved by omnibus vote.E. Approval of Home Depot Letter of Credit to Maintenance Bond. (No packet information) Approved by omnibus vote.
F. Approval and passage of Resolution 2001-81 authorizing approval of Nine Hundred Man-hours of Information Technology Support, Computer Equipment Purchases, Misc. Repair Parts & Internet Access. Approved by omnibus vote.
G. Approval and passage of Resolution 2001-82 amending Res. 2000-19 authorizing approval for Installation & Monthly Usage of a T1 Line for Internet Use not to exceed $11,214.80. Approved by omnibus vote.
H. Approval and passage of Resolution 2001-83 authorizing payment to Brandl Communications in an amount not to exceed $35,000 for FY2001-2002. Approved by omnibus vote.
I. Approval and passage of Resolution 2001-84 authorizing approval of Waste Management to provide Recycling Services to the Village & its residents not to exceed $353,500 for FY2001-2002. Approved by omnibus vote.
J. Approval and passage of Resolution 2001-85 authorizing approval of payment to Omni Youth Services in an amount not to exceed $30,000 for FY2001-2002. Approved by omnibus vote.
K. Approval and passage of Resolution 2001-86 authorizing approval of payment to Youth & Family Counseling in an amount not to exceed $18,000 for FY2001-2002. Approved by omnibus vote.
L. Approval and passage of Resolution 2001-87 authorizing approval of payment to Winer & Winer in an amount not to exceed $65,000 for FY2001-2002. Approved by omnibus vote.
M. Approval and passage of Resolution 2001-88 authorizing approval of payment to Schain, Burney, Ross & Citron, Ltd. in an amount not to exceed $175,000 for FY2001-2002. Approved by omnibus vote.
N. Approval and passage of Resolution 2001-89 authorizing approval of payment to Geo-Karis & Assoc. not to exceed $12,000 for FY2001-2002. Approved by omnibus vote.
O. Approval and passage of Resolution 2001-90 authorizing approval of payment to James Anderson Company not to exceed $220,000 for FY2001-2002. Approved by omnibus vote.
P. Approval and passage of Resolution 2001-91 authorizing approval of payment to Swartztrauber & Co. not to exceed $33,000 for FY2001-2002. Approved by omnibus vote.
Q. Approval and passage of Resolution 2001-92 authorizing approval of payments to Ameritech, Commonwealth Edison & US Postmaster not to exceed $159,600. Approved by omnibus vote.
R. Approval and passage of Resolution 2001-93 amending Res. 98-19 permitting certain payments to be made prior to Board approval. Approved by omnibus vote.
S. Approval and passage of Resolution 2001-94 authorizing the payment of $254,000 to Kemper Sports Management for payment of salaries, benefits, insurance & licenses for the Vernon Hills Golf Course. Approved by omnibus vote.
T. Approval and passage of Resolution 2001-95 granting approval to operate and outdoor dining & seating establishment for Chipotle Mexican Grill located at 375 Milwaukee Ave. (Approved at 5/01/2001 Committee of the Whole) Approved by omnibus vote.
U. Approval and passage of Resolution 2001-96 amending Res. 2001-20 authorizing approval of the Pre-Stage 1A contract with Plote Constructions increasing the dollar amount from $472,989.56 to $490,445.46. Approved by omnibus vote.
V. Approval and passage of Resolution 2001-97 authorizing approval of Fireworks contracts with Sunset Fireworks for the 4th of July & Summer Celebration in an amount not to exceed $23,000. Approved by omnibus vote.
W. Approval and passage of Resolution 2001-99 authorizing payment to James Michael Landscaping in an amount not to exceed $33,500 for FY2001-2002. Approved by omnibus vote.
X. Approval and passage of Resolution 2001-100 authorizing approval of Maintenance Contract No. 303 covering maintenance from 5/01/01-4/30/02 on Alerts Support CAD V, Computer Aided Dispatch CAD V, Workstation License, Crimes Management Systems, Enhanced 911 CAD IV, State/NCIC Interface CAD IV, Mobile & HTE Client Licenses (10) in an amount not to exceed $27,450. Approved by omnibus vote.
Y. Approval and passage of Resolution 2001-101 authorizing approval of FY2001-2002 Membership Assessment for the Vernon Hills Police Department to be a member of the Northern Illinois Police Crime Lab in an amount not to exceed $23,262. Approved by omnibus vote.
Z. Approval and passage of Ordinance 2001-29 revoking Ord. 2000-92, being Section 3-12 of the Village of Vernon Hills, Code of Ordinances, relative to Liquor Control, allowing seven 7 Class "E" Liquor Licenses. (Closure of Potesta's) Approved by omnibus vote.
AA. Approval and passage of Ordinance 2001-30 revoking Ord. 2000-93, being Section 3-12 of the Village of Vernon Hills, code of Ordinances, relative to Liquor Control, allowing seven 7 Class "D" Liquor Licenses. (Discontinuation of license for Sushi Masa) Approved by omnibus vote.
BB. Approval and passage of Ordinance 2001-32 amending Ord. 2000-71 granting Final Site & Landscaping Plan Approval for property commonly known as Lot 5 in the Marketplace/Riverview Resubdivision (a.k.a. Firstar Bank Building). Approved by omnibus vote.
CC. Approval and passage of Ordinance 2001-33 amending Ord. 2001-17 granting approvals of the Final Site, Landscaping, Architectural Plans & Development Agreement for Pod G-Bay Tree located in Gregg's Landing. Approved by omnibus vote.
DD. Approval and passage of Ordinance 2001-34 amending the Code of Ordinances of the Village of Vernon Hills, Chapter 5-Buildings & Building regulations, Article IX-Property Maintenance Code. (Approved at 5/01/2001 Committee of the Whole) Approved by omnibus vote.
EE. Approval and passage of Ordinance 2001-35 declaring certain Village property to be surplus and providing for the sale by public auction. Approved by omnibus vote.
7. Unfinished/Additional Business
A. Assistant Manager Kalmar reported that Boogie Nights is requesting approval of their revised landscape plan. Trustee Hebda asked that the management clean up the area in addition to the changes on the new revised plan. Motion by Trustee Ryg, second by Trustee Henley to approve the landscaping plan as presented by Boogie Nights and for staff to amend the original ordinance (#200-97) to include the previously approved exterior building color and landscape plan for Boogie Nights. Roll call vote:
AYES: 6 Hebda, Henley, Koch, Ryg, Williams, Duros
NAYS: 0 None
Motion declared carried.
8. New Business/Communications
C. Trustee Hebda asked when the CDW landscaping plan would be presented and also asked for the Clavey site to be cleaned up.
D. Trustee Ryg requested the Indian Creek Watershed Project to be brought up as a future topic.
E. Trustee Duros suggested establishing neighborhood meetings for newer developments to address outstanding issues. Manager Allison will contact homeowners groups.
Motion by Trustee Koch, second by Trustee Ryg to adjourn the Board Meeting. Roll call vote:
AYES: 6 Henley, Koch, Ryg, Williams, Duros, Hebda
NAYS: 0 None
Motion declared carried.
Meeting adjourned at 9:24 p.m.
Approved this _____ day of May, 2001.
___________________________ ___________________________
Jeanne M. Schwartz Roger L. Byrne
Village Clerk Village President