MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD MARCH 20, 2001

1. President Byrne called the meeting to order at 7:06 p.m.

2. Roll call indicated the following Trustees present: Cashman, Hebda, Henley, Koch and Ryg.

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Building Commissioner Gerth, Finance Director Nakrin, Chief Fleischhauer, Village Engineer Brown, Corporation Counsel Kenny, and Village Clerk Schwartz.
  1. The Pledge of Allegiance was given.

4. Citizens Wishing to Address the Board

A. Ron Stoble of 330 Farmington inquired about another access to Stone Fence Farms. President Byrne responded that there is a connection to Centennial which will be connected to Fairway/Prairie Road.

B. Evan Craig of 116 Hamilton Place and a member of the Sierra Club stated his objection with the Route 53 expansion saying it was not an option financially and the cost to health is too great.

C. John Houbion of 369 Hobblebush asked why Stone Fence Farm residents pay a $190/yr maintenance fee for landscaping on village owned property and reported there is a $60,000 reserve in the fund. The Association does not serve a purpose and should be disbanded. Corporation Counsel Kenny stated that the Village cannot disband the Association. The document forming the Association will state how it can be dissolved. Corporation Counsel Kenny will review the document. Trustee Cashman stated the contract for landscaping is between the Association and the landscaper. The topic will be brought back in April with the Association being invited to attend.

5. Reports of Village Officials

A. Village President

i. President Byrne read a proclamation congratulating William Henry Olson on receiving his Eagle Boy Scout Ranking.

ii. President Byrne read a proclamation designating April 2001 as Fair Housing Month.

iii. Jeff Berman from the Buffalo Grove Village Board presented survey results of the Route 53 poll showing traffic congestion as a major concern of residents, approval of the extension at 67%, and the major source of funds for the expansion as user fees/tolls.

(Trustee Black arrived at 7:55 pm)

B. Village Manager

i. Manager Allison reported that Five Star made some changes to reduce the noise level after Rick Emery stated his concerns at the last board meeting. All parties were in agreement to the changes and will wait until June to determine its effectiveness.

ii. Corporation Counsel reviewed the Public Access Cable Policy and the changes will be brought back for approval and then dispersed to all other governmental bodies.

C. Assistant Manager

i. No report.
  1. Assistant to the Village Manager

    2. i. Assistant to the Manager Teich reported that staff has reviewed the spaces designated for long-term parking at the Metra Station and determined that they are being used by daily riders. If these spaces were moved down to 41-46 and the minimum fee changed to two days of parking or $3, the CSO’s would have an accounting mechanism and the spaces would be used properly. The Board concurred.

  2. Finance Director/Treasurer

    3. i. Jim and Helen Heier talked about the history of the Fishing Derby which started 16 years ago in memory of William Goessele. They thanked the Village for their support over the years and asked if the money left over from the Derby could go to the Veterans. Trustee Black suggested putting a list together of the Veteran needs, which can then go on Channel 4 and a box can be put in the lobby for collection. Motion by Trustee Koch, second by Trustee Black to approve and pass Resolution 2001-41 revising the administrative structure for the Fishing Derby. Roll call vote:

    AYES: 6 – Cashman, Hebda, Henley, Koch, Ryg, Black

    NAYS: 0 – None

    Motion declared carried.

  3. Chief of Police

i. No report.

G. Public Works Director

i. No report.

H. Building Commissioner

i. Building Commissioner Gerth invited everyone to the GLMV Home Show this Saturday and Sunday at the Sullivan Center. The Building Department will be represented there.

I. Village Engineer
  1. No report

6. Omnibus Vote Agenda

Motion by Trustee Ryg, second by Trustee Koch to approve the Omnibus Vote Agenda Items A-u. Roll call vote:

AYES: 6 –Hebda, Henley, Koch, Ryg, Black, Cashman

NAYS: 0 – None

Motion declared carried.

A. Approval of 2/06/2001 Board Minutes; 2/06/2001 Public Meeting Minutes and Hearing Minutes; 2/20/2001 Public Meeting Minutes; 3/06/2001 Board Minutes amending 6L to reject all bids; 3/06/2001 Public Hearing Minutes; 3/13/2001 Special Board Minutes.

B. Approval of voucher list of bills dated 3/20/2001 in the amount of $455,321.66.

C. Approval of the 2001 Strategic Plan.

D. Approval and passage of Resolution 2001-49, authorizing the Cost Sharing and Management Agreement for Phase 1A for Vernon Hills Athletic Complex Improvements.

E. Approval and passage of Resolution 2001-50, authorizing the Cost Sharing and Management Agreement for Phase 1B for Vernon Hills Athletic Complex Improvements.

F. Approval and passage of Resolution 2001-34, authorizing the Village President and Village Clerk to enter into an Annexation Agreement with Lincolnshire Prairie View School District 103 regarding property on the Vernon Hills Athletic Complex.

G. Approval and passage of Ordinance 2001-18, approving the Annexation of Lincolnshire Prairie View School District 103 property on Vernon Hills Athletic Complex.

H. Approval and passage of Resolution 2001-35, authorizing the Village President and Village Clerk to enter into an Annexation Agreement with Adlai E. Stevenson High School District 125, regarding property on the Vernon Hills Athletic Complex.

I. Approval and passage of Ordinance 2001-19, approving the Annexation of Adlai E. Stevenson High School District 125 property on Vernon Hills Athletic Complex.

J. Approval and passage of Resolution 2001-36, authorizing the Village President and village Clerk to enter into an Annexation Agreement with Community High School District 128, regarding property on the Vernon Hills Athletic Complex.

K. Approval and passage of Ordinance 2001-20, approving the Annexation of Community School District 128 property on Vernon Hills Athletic Complex.

L. Approval and passage of Ordinance 2001-21, approving the Annexation of Village of Vernon Hills and United States Department of Interior – National Park Service Property on Vernon Hills Athletic Complex.

M. Approval and passage of Resolution 2001-51 authorizing approval of Intergovernmental Agreement between the Village and Community High School District 128.

N. Approval and passage of Resolution 2001-42 awarding the bid to TAPCO for the purchase of computerized sign making equipment in an amount not to exceed $12,406 and authorize the Village Manager to execute said contract.

O. Approval and passage of Resolution 2001-44 authorizing payment to GeoAnalytics for Govern Assistance in an amount not to exceed $5,320.

P. Approval and passage of Resolution 2001-45 authorizing approval of the purchase of 21 Panasonic laptop computers, 21 dock mounts, & associated soft-wear and connection fees necessary for the installation and operation of the in-car laptop computers for the Police Department in the following amounts: CES Office Technology in an mount not to exceed $101,000; Lund Corp. in an amount not to exceed $22,100; H.T.E. Inc. in an mount not to exceed $23,500; and SCA/IWIN in an amount not to exceed $24,000 and authorize the Village Manager to execute said contracts.

Q. Approval and passage of Resolution 2001-46 authorizing approval of the purchase of a closed circuit television monitoring and recording system for the Police Department to Sentry Protection Systems, Inc. in an amount not to exceed $21,000.

R. Approval and passage of Resolution 2001-47 authorizing approval of 2001 Street Rehabilitation-Resident Engineering Contract to Baxter and Woodman for engineering services in an amount not to exceed $77,000 and authorize the Village Manager to sign said contract.

S. Approval and passage of Resolution 2001-48 authorizing contracts with Amedeo Ritacca & Sons in an amount not to exceed $25,000; Greg Greenhill Construction Co. in an amount not to exceed $85,000; CTR Systems, Inc. in an amount not to exceed $9.405 for the Cypress Pointe Infrastructure Completion and authorize the Village Manager to sign said contracts.

T. Approval and passage of Ordinance 2001-23, amending Chapter 17, Section 17-34 of the Code of Ordinances of the Village of Vernon Hills, relative to the Offices and Ranks in the Police Department.

U. Approval of Ernie's C-Store (Shell) and Car Wash-Revised Landscape Plan.

7. Unfinished/Additional Business

A. Motion by Trustee Henley, second by Trustee Koch for approval and passage of Resolution 2001-43 adopting an Annual Budget for the Village of Vernon Hills for the Fiscal Year commencing May 1, 2001 and ending April 30, 2002. Roll call vote:

AYES: 6 – Henley, Koch, Ryg, Black, Cashman, Hebda

NAYS: 0 – None

Motion declared carried.

8. New Business/Communications
  1. Trustee Hebda stated her objection to President Byrne faxing a public forum invitation to the Village Hall for disbursement. She stated it violated the Resolution that was signed.
  2. Trustee Henley asked when the plaque at the Arbortheater will be installed. Manager Allison stated it should be up by late April.
  3. Trustee Ryg stated that all records should be in order and reviewed before renewing liquor licenses.
  1. Adjournment

Motion by Trustee Henley, second by Trustee Black to adjourn the Board Meeting. Roll call vote:

AYES: 6 – Koch, Ryg, Black, Cashman, Hebda, Henley

NAYS: 0 – None

Motion declared carried.

Meeting adjourned at 8:40 p.m.

Approved this _____ day of April, 2001.

 

___________________________ ___________________________

Jeanne M. Schwartz Roger L. Byrne

Village Clerk Village President