COMMITTEE OF THE WHOLE MEETING
VILLAGE OF VERNON HILLS
December 19, 2000
IN ATTENDANCE: President Byrne called the meeting to order at 8:30 p.m. The following Trustees were present: Hebda, Cashman, Henley, Koch, and Ryg.
Also present were Manager Allison, Assistant Manager Kalmar, Finance Director Nakrin, Building Commissioner Gerth, Chief Fleischhauer, Public Works Director Laudenslager, Assistant to the Manager Teich, Village Attorney Geo-Karis and Corporation Counsel Citron.
1. Vernon Hills Athletic Complex Plan Budget Update
Village Manager Allison presented to the Committee the latest status of the construction cost estimates for the planned development of the Vernon Hills Athletic Complex. As his memo indicates the projected costs would place the project into a deficit. Therefore, staff along with the Park District looked to establish alternatives, cost savings, and items for deferment to reduce the overall initial costs. One of the main areas was to the District 103 property and the ball fields. The Village still wishes to create exceptional fields, but it is proposing to scale back some of the more costly items such as a full irrigation system in favor of a quick coupler, lime stone screening walkways instead of a paved surfaces, culverts instead of bridges, reducing the contingency percentage from 20% down to 15%, and looking to find sponsorship for the scoreboard and searching for other grant monies. The Board concurred that sponsorship/advertising on the site should be absolutely minimal. Staff is not searching for a motion or any official action other than to seek the Board’s direction on this matter and with the stated comments continue to move in the stated direction.
2. Creation of a Fiber Optic Conduit Network
The staff looked into the issue of the Village installing conduit in the r.o.w.’s of Route 45, 21, 60 and within the two business parks in order to keep fiber optic companies from continuously tearing up the parkways. The idea is that the Village would install (3) 1 ¼ inch conduits and allow the fiber optic companies to use those conduits, for a fee, thereby only disturbing the r.o.w. only once. The cost of this type of project would be roughly 1.7 million dollars and due to state law the fiber optic companies would not nor could not be compelled to use these conduits. The Committee chose to take no action on this item.
3. Capital Projects 2001-2002
Manager Allison presented to the Committee a draft of the proposed capital projects that the staff has been developing for the upcoming 2001-2002 budget years. In previous meetings the Village has set a upper limit target of $2.1 million dollars as a reasonable sum for annual capital expenditures. Therefore, as constituted, the proposed list needed to be prioritized and some listed projects deferred to future years. With Committee input, direction upon the list of items for the 2001 budget was given and staff directed to return, as part of the budget process, with a final list. Manager Allison noted that he and Finance Director Nakrin would take the information given tonight and edit the proposal and send out the revised edition in a future transmittal.
4. Plymouth Farms Road Pedestrian Crossing
Public Works Director Laudenslager presented the Committee with Resolution 2000-121 seeking approval to create a funding application to the ICC for a pedestrian bridge over the Wisconsin central railroad tracks. The resolution authorizes the Village manager to sign a proposal by BRW/URS in an amount not to exceed $4,700 to review the design options and estimate costs. Roll call
Ayes: 5 – Hebda, Koch, Cashman, Ryg, and Henley
Absent and not voting 1- Black
5. Village Informational Signs
Assistant to the Village Manager Teich, presented figures regarding the cost of changing the 4 changable copy signs used by the Village and the approximate cost of a new electronic sign. Teich also asked for the Committee’s direction on whether to prepare an rfp for new Village informational signs that includes pricing options for an electronic sign. The Committee gave the direction to work on the issue and bring back some design options, pricing, and locations.
Motion by Trustee , second by Trustee Koch to adjourn the Committee of the Whole meeting to go to The Village Board. Roll call vote:
AYES: 5 – Henley, Koch, Ryg, Cashman, Hebda
NAYS: 0 – None
Motion declared carried.
Meeting adjourned at 9:55 p.m.
Evan Teich, Asst. to the Village Manager Roger L. Byrne, Village President