MINUTES OF THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS
HELD DECEMBER 19, 2000
I. Assistant to the Village Manager, Evan Teich called the meeting to order at 7:05 p.m.
II. Roll call indicated the following Trustees present: Cashman, Henley, Hebda, Ryg, Koch, Byrne
Also present were Manager Allison, Assistant Manager Kalmar, Finance Director Nakrin, Public Works Director Laudenslager, Building Commissioner Gerth, Police Chief Fleischhauer, Assistant to the Manager Teich, Village Engineer Brown, Village Attorney Geo-Karis and Corporation Counsel Citron.
III. The Pledge of Allegiance was given.
IV. Citizens Wishing to Address the Board
None.
C. Assistant Manager
1. Assistant Manager Kalmar gave a Corridor Study update. There have been discussions with certain property owners including Ms. Darby, the College of Lake County, the Half-Day Inn and Martin’s. There will be a wrap up type meeting at 6:00 p.m. on January 2, 2001 with the ability to have further citizen input /comments leading up to a final draft document. Trustee Cashman asked whether there would be a discussion of a TIF District at that meeting? Assistant Manager Kalmar replied that there would be some discussion of possible situations but that topic is based upon the direction given by the Board and could be made part of any action plans developed by the Plan.
2. Assistant Manager Kalmar brought to the Board’s attention the staff’s need for direction on scheduling next year’s Employee Appreciation event. We have outgrown the existing room and the seating has become very tight. Staff has investigated the pricing at the Holiday Inn in Mundelein, soon to be named the Crown Plaza, and the pricing was noted. Trustee Ryg mentioned that the proximity of the Holiday Inn is appealing but that she thinks a reconsideration of the format, separating the employees from the Committees is an idea to think about. Trustee Koch felt that staying at the Concorde is OK. Trustee Cashman said he would be open to the employees and the staff. Trustee Hebda agreed with Koch to stay at the Concorde and President agreed that the Concorde would be fine with a bigger room.
G. Public Works Director
AYES: 5 –Cashman, Henley, Hebda, and Ryg
NAYS: 0 – None
Absent and not voting: 1- Black
Motion declared carried.
2. Motion Trustee Henley and seconded by Trustee Hebda to approve Resolution 2000-122 approving the costs for design and construction of warning beacons at Prairie Road and Route 45 in an amount not to exceed $5,700 to Civiltech and to authorize the Village Manager to sign the proposal. Public Works Director Laudenslager noted that the design and installation will be at the Village’s cost and that we plan to use CMAQ funds. Trustee Ryg wanted to recognize the efforts of Barbara Williams and Senator Geo-Karis. Roll call vote:
AYES: 5 – Hebda, Cashman, Henley, Koch, and Ryg
NAYS: 0 – None
Absent and not voting: 1- Black
Motion declared carried.
6. Omnibus Vote Agenda
President Byrne noted the Omnibus Vote Agenda items as A-J. Motion by Trustee Ryg, second by Trustee Hebda to approve the Omnibus Vote Agenda Items. Roll call vote:
AYES: 5 – Hebda, Cashman, Henley, Koch, and Ryg
NAYS: 0 – None
Absent and not voting: 1 - Black
Motion declared carried.
F. Approval and passage of Resolution 2000-116 repealing Resolution 2000-107 and hereby designating the rank of Commander and the elimination of the rank of Corporal within the Vernon Hills Police Department.
G. Approval and passage of Resolution 2000-117 amending Resolution 2000-60 regarding storm sewer televising for the 2000-2001 Street Rehabilitation Program with CTR Systems, Inc. in an amount not to exceed $7,811.54
H. Approval and passage of Resolution 2000-118 to make payment to Christopher B. Burke for Pod 13 Park in Gregg’s Landing in an amount not to exceed $7,802.13
I. Approval and passage of Resolution 2000-119 amending Resolution 2000-43 authorizing approval for the 2000 Appreciation Dinner at the Concorde to be increased from $12,500 to an amount not to exceed $13,141.50
J. Approval and passage of Resolution 2000-120 authorizing the establishment of a Flexible 125 plan for the Village of Vernon Hills Employees with Cannon Cochran Management Services, Inc. as the Third Party Administrator.
VII. Unfinished Business
A. Assistant Manager Kalmar began the discussion regarding the approval and passage of Ordinance 2000-97 amending a Special Use Permit to Vernon Hills Ventures, L.L.C. (d.b.a. Boogie Nights) by stating that the attached Ordinance is in place but that the owners wish to have some of the terms reviewed and possibly amended. Chief Fleischhauer noted that he checked with the two Villages where Boogie Nights has locations and they were rather complimentary of their operations. He noted that they mentioned that all their employees are BASSET trained and certified and that their call totals were not out of line. The Building Official noted that the owners have applied for permits for the interior renovations. Mr. Bob Bell, Attorney for Vernon Hills Ventures, and Mr. Townsend, a representative of the owners, asked to go down the list of conditions and that they would ask to have discussion on items 4, 5, 8 & 10, all other items are agreed to and understood with the understanding that it is customary to "close" the kitchen ½ -1 hour prior to closing (item 3).
Items:
4. There was a discussion as to whether the existing 262 spaces was adequate for the maximum capacity of 600. The Village’s Building Commissioner felt that it was adequate with the parking lease agreement with Hamilton Partners and the possibility of getting more with Urban Properties.
5. Trustee Koch suggested to revise # 5 to provide that any offsite parking which is a cross a public or private street shall be required to be served by valet service.
8. The petitioner asked that a $30,000 Performance Bond plus a $10,000 cash bond be accepted in lieu of a $40,000 letter of credit and a $10,000 cash bond. The Board agreed with this request. Staff requested that the owners submit manufacturer and color codes for exterior materials to be reviewed and approved by the Board.
10. This item should read: Tenant, sub-tenant & the property owner of the premises agree to work with the Village with regard to the improvement…
Having discussed the issues and having no further comments Trustee Henley made a motion to approve the Special Use Permit for Boogie Nights, subject to the changes in language stated above. Trustee Koch seconded the motion and with no further discussion a vote was taken. Roll call vote:
AYES: 4 – Cashman, Henley, Koch, and Byrne
NAYS: 2 – Ryg and Hebda
Absent and not voting: 1 - Black
Motion declared carried.
VIII. New Business Communications
Trustee Koch complimented the Public Works Department on their snow removal efforts.
At 9:25 p.m. a motion by Trustee Koch and seconded by Trustee Ryg to recess of the Village Board to go to the Committee of the Whole. Roll call vote:
AYES: 5 – Hebda, Cashman, Henley, Koch, and Ryg
NAYS: 0 – None
Absent and not voting: 1 - Black
Motion declared carried.
X. Reconvene the Board Meeting for Additional Business from the Committee of the Whole.
XI. Trustee Koch motioned and Trustee Ryg seconded a motion to approve the passage of Resolution 2000-121 to fund an application to study installing a pedestrian bridge over the Wisconsin Central railroad tracks near Plymouth Farms with BRW d.b.a./URS in an amount not to exceed $4,700 and authorizing the Village Manager to sign the agreement.
XII. Adjournment
Motion by Trustee , second by Trustee to adjourn the Board Meeting and go to the Committee of the Whole. Roll call vote:
AYES: 5 – Henley, Koch, Ryg, Hebda, and Cashman
NAYS: 0 – None
Absent and not voting: 1- Black
Motion declared carried.
Meeting adjourned at 8:07 p.m.
Approved this _____ day of January, 2001.
_____________________________ ____________________________
Evan Teich Roger L. Byrne
Assistant to the Village Manager Village President