MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD SEPTEMBER 19, 2000

1. President Byrne called the meeting to order at 7:04 p.m.

2. Roll call indicated the following Trustees present: Cashman, Henley, Koch, Ryg.

Also present were Assistant Manager Kalmar, Building Commissioner Gerth, Assistant to the Manager Teich, Chief Fleischhauer, Corporation Counsel Burney and Attorney Geo-Karis.
  1. The Pledge of Allegiance was given.

 

4. Citizens Wishing to Address the Board

None.
  1. Reports of Village Officials

A. Village President

i. Motion by Trustee Cashman, second by Trustee Koch to support the Illinois Rivers 2020 Village President Endorsement Form and direct the Village President and Clerk to sign the document. Roll call vote:

AYES: 4 – Cashman, Henley, Koch, Ryg

NAYS: 0 – None

ABSENT: 2 – Hebda, Black

Motion declared carried.

ii. President Byrne read a Proclamation Undoing Racism Day.

iii. President Byrne reported that Mayor O’Malley of Hoffman Estates passed away. The wake is scheduled for Wednesday with the funeral on Thursday.

B. Village Manager

i. No report.

C. Assistant Manager

i. Assistant Manager Kalmar reported that a meeting was held to consider plans within the corridor. Six different developers along with other property owners presented their plan. A meeting will take place with Lincolnshire in two weeks.
  1. Assistant to the Village Manager

    2. i. Assistant to the Manager Teich reported that the Strategic Plan meeting will be held at Amerisuites on November 9 and 11, 2000.

  2. Finance Director/Treasurer

    3. i. No report.

  3. Public Works Director

i. No report.

G. Chief of Police

i. Chief Fleischhauer recommended moving forward with the Vernon Hills Police Department becoming the PSAP for all wireless 911 calls originating within our jurisdiction as noted in his memo dated August 21, 2000.

ii. Motion by Trustee Ryg, second by Trustee Koch for approval and passage of Ordinance 2000-75 establishing regulations for parking and traffic at Vernon Hills High School and to authorize the Village President to sign the Agreement pertaining to regulation of parking at the Vernon Hills High School. Roll call vote:

AYES: 4 – Henley, Koch, Ryg, Cashman

NAYS: 0 – None

ABSENT: 2 – Hebda, Black

Motion declared carried.

H. Building Commissioner

i. No report.

I. Village Engineer

i. No report.

6. Omnibus Vote Agenda

President Byrne read the Omnibus Vote Agenda items A-O. Motion by Trustee Henley, second by Trustee Ryg to approve the Omnibus Vote Agenda Items A-O. Roll call vote:

AYES: 4 –Henley, Koch, Ryg, Cashman

NAYS: 0 – None

ABSENT: 2 – Black, Hebda

Motion declared carried.

A. Approval of 9/05/2000 Board Minutes. Approved by omnibus vote.
  1. Approval of voucher list of bills dated 9/19/2000 in the amount of $338,456.77. Approved by omnibus vote.

C. Department Reports
    1. 7/2000 Police Department Report.

Approved by omnibus vote.

D. Approval of Benchmarc Display, 1001 Woodlands Pkwy. Revised landscape plan. Approved by omnibus vote.

E. Approval of FUJI revised landscape plans for building expansion prepared by Countryside Industries with 9/11/00 revisions by ILT plan sheet L-1. Approved by omnibus vote.

F. Approval and passage of Resolution 2000-70 authorizing payment to Gewalt Hamilton & Assoc. for the Butterfield Rd. & EJ&E Railroad Bike Path Connection in an amount not to exceed $10,600 and authorizing the Village Manager to execute said contracts. Approved by omnibus vote.

G. Approval and passage of Resolution 2000-71 amending Resolution 2000-58 authorizing approval of a professional services agreement with Rolf C. Campbell & Assoc., Lake Bluff, IL for consultant landscape inspection services in an amount not to exceed $30,000 and authorizing the Village Manager to execute said contracts. Approved by omnibus vote.

H. Approval and passage of Resolution 2000-73 authorizing approval of A.A. Equipment Rental, Inc. to furnish material and labor an amount not to exceed $25,500 and authorizing the Village Manager to execute said contracts. Approved by omnibus vote.

I. Approval and passage of Resolution 2000-74 authorizing payment to Hometown Electric for the traffic signal at Rt. 21/Continental Drive in an amount not to exceed $153,750 and authorizing the Village Manager to execute said contracts. Approved by omnibus vote.

J. Approval and passage of Resolution 2000-75 designating signatories on Management Services – Health Insurance Account. Approved by omnibus vote.
  1. Approval and passage of Resolution 2000-76 authorizing approval of the purchase of two (2) Impala Pursuit Sedans from Miles Chevrolet in an amount not to exceed $37,991.80 and authorizing the Village Manager to execute said contracts.
  2. Approval and passage of Resolution 2000-77 authorizing approval of payment for the Cordo Property not to exceed $1,005,000 and authorizing the Village President to execute said contracts for purchase of the property.
  3. Approval and passage of Ordinance 2000-74 declaring certain Village property to be surplus and providing for the sale by auction. (Police Department)
  4. Approval and passage of Ordinance 2000-76 granting Final Site & Landscape Plan approvals for Hickory Hills Drive, Lots 175 & 176 in the Corporate Woods Business Park. (Zebra Technologies) (Approved at 9/5/00 Committee of the Whole).
  5. Approval and passage of Ordinance 2000-77 granting Final Site & Landscape approvals for proposed renovation of former Kohl’s building located at Fashion Square, 700 N. Milwaukee Ave. (Wickes Furniture)

7. Unfinished/Additional Business

A. Motion by Trustee Ryg, second by Trustee Henley for approval and passage of Resolution 2000-72 authorizing signatures for an Annexation Agreement for O’Reilly’s Fine Furniture subject to page 2, third whereas clause being deleted. Roll call vote:

AYES: 5 – Koch, Ryg, Cashman, Henley, Byrne

NAYS: 0 – None

ABSENT: 2 – Black, Hebda

Motion declared carried.

Motion by Trustee Ryg, second by Trustee Henley for approval and passage of Resolution 2000-72 which provides for annexation, rezoning, special use, planned unit development and final site and landscaping approvals for the proposed O’Reilly’s Fine Furniture project. Roll call vote:

AYES: 5 – Ryg, Cashman, Henley, Koch, Byrne

NAYS: 0 – None

ABSENT: 2 – Black, Hebda

Motion declared carried.

Motion by Trustee Henley, second by Trustee Ryg to approve a 25% Letter of Credit and a 100% Performance Bond for O’Reilly’s Fine Furniture. Roll call vote:

AYES: 5 – Cashman, Henley, Koch, Ryg, Byrne

NAYS: 0 – None

ABSENT: 2 – Black, Hebda

Motion declared carried.

B. BD’s Mongolian Barbecue presented sign alternatives for review. President Byrne questioned the flames and the flags on the sign. Trustees Henley and Koch recommended eliminating the flags. Motion by Trustee Koch, second by Trustee Ryg to approve the special use permit to allow BD’s Mongolian Barbecue on the Red Lobster site subject to the following:
    1. Review and approval by the Village Board of the outdoor seating permit.
    2. Replacement of landscaping material to comply with the approved plan for Townline Commons.
    3. Compliance with the architectural plans prepared by Chipman Adams LTD dated 8/23/00.
    4. Compliance with all ordinance and standards of the Village except as otherwise noted.
    5. Using Scheme 3 of the proposed signage dated 8/7/00 without flags.

Roll call vote:

AYES: 4 – Cashman, Henley, Koch, Ryg

NAYS: 0 – None

ABSENT: 2 – Hebda, Black

Motion declared carried.

(Trustee Hebda arrived 7:45 p.m.)
  1. Trustee Ryg suggested including additional compensation for clerk certification along with the annual salary of $4500. Motion by Trustee Henley, second by Trustee Hebda to approve Ordinance 2000-73 fixing the compensation of the elected Village Clerk position with an amendment to come on additional compensation for clerk certification. Roll call vote:

AYES: 5 – Hebda, Henley, Koch, Ryg, Cashman

NAYS: 0 – None

ABSENT: 1 – Black

Motion declared carried.

D. Motion by Trustee Ryg, second by Trustee Koch to approve the draft proposal from Christopher B. Burke in the amount of $15,064 to complete the Village’s portion of Butterfield Road – South Huntington Drive to north of Route 176. Roll call vote:

AYES: 5 – Henley, Koch, Ryg, Cashman, Hebda

NAYS: 0 – None

ABSENT: 1 – Black

Motion declared carried.

E. Assistant to the Manager Teich referred to memo dated September 15, 2000 regarding the phone system bid for the new Village Hall noting the recommendation to accept Lucent Technologies bid since it was the only one to satisfy the Villages unique requirements.

Motion by Trustee Hebda, second by Trustee Koch to reject all bids for the phone system. Roll call vote:

AYES: 6 – Koch, Ryg, Cashman, Hebda, Henley, Byrne

NAYS: 0 – None

ABSENT: 1 – Black

Motion declared carried.

Motion by Trustee Henley, second by Trustee Koch to waive the Village’s bid requirements. Roll call vote:

AYES: 6 – Ryg, Cashman, Hebda, Henley, Koch, Byrne

NAYS: 0 – None

ABSENT: 1 – Black

Motion declared carried.

Motion by Trustee Henley, second by Trustee Hebda to accept the Lucent/Expa@net in an amount not to exceed $168,042, subject to Village Attorney review and authorization of the Village Manager to sign the contract. Roll call vote:

AYES: 5 – Cashman, Hebda, Henley, Koch, Ryg

NAYS: 0 – None

ABSENT: 1 – Black

Motion declared carried.

Motion by Trustee Hebda, second by Trustee Ryg to approve the purchase of three pentium III computers with a cost not to exceed $3,500. Roll call vote:

AYES: 6 – Cashman, Hebda, Henley, Koch, Ryg, Byrne

NAYS: 0 – None

ABSENT: 1 – Black

Motion declared carried.

F. Assistant Manager Kalmar referred to his memo dated September 13, 2000 regarding Planning and Zoning recommendations for Pod 9 of Gregg’s Landing. Mr. Zale agreed to full masonry to the top of the chimney. Trustee Hebda reported that the fountains at the entry are not working and the monument signs are covered by landscaping. Mr. Zale stated he would contact the company responsible. Trustee Ryg commented that the homes in Pod 9 were too similar to the other pods. Mr. Zale stated that if he developed another pod, it would be only custom single family homes. Motion by Trustee Hebda, second by Trustee Henley to draft the necessary development agreement subject to the conditions of P&Z dated September 13, 2000 and the COW; grant final site and landscaping approval subject to items A thru G in the report from P&Z dated September 13, 2000; grant preliminary and final signage approval subject to the condition in the P&Z report dated September 13, 2000;

to work with the staff to provide where possible, one street tree per lot; and to grant approval of the architectural plans subject to the conditions of the COW. Roll call vote:

AYES: 4 – Hebda, Henley, Koch, Cashman

NAYS: 1 – Ryg

ABSENT: 1 – Black

Motion declared carried.

G. Motion by Trustee Henley, second by Trustee Hebda to reconsider BD’s Mongolian Barbeque. Roll call vote:

AYES: 3 – Cashman, Hebda, Henley

NAYS: 2 – Koch, Ryg

ABSENT: 1 – Black

Motion declared carried.

Motion by Trustee Hebda, second by Trustee Henley to approve the special use permit to allow BD’s Mongolian Barbecue on the Red Lobster site subject to the following:
    1. Review and approval by the Village Board of the outdoor seating permit.
    2. Replacement of landscaping material to comply with the approved plan for Townline Commons.
    3. Compliance with the architectural plans prepared by Chipman Adams LTD dated 8/23/00.
    4. Compliance with all ordinance and standards of the Village except as otherwise noted.
    5. Using Scheme 1 of the proposed signage dated 8/7/00 without flags.

Roll call vote:

AYES: 4 – Cashman, Hebda, Henley

NAYS: 2 – Koch, Ryg

ABSENT: 1 – Black

Motion declared carried.

 

8. New Business
  1. President Byrne thanked the staff and Dave Brown on the FEMA requirements in order to get the YMCA started.
  2. Trustee Cashman commented on the widening of Route 22. President Byrne suggested meeting with Lincolnshire and adding it to the agenda.
  1. Adjournment

Motion by Trustee Henley, second by Trustee Hebda to adjourn the Board Meeting. Roll call vote:

AYES: 5 – Hebda, Henley, Koch, Ryg, Cashman

NAYS: 0 – None

ABSENT: 1 - Black

Motion declared carried.

Meeting adjourned at 8:40 p.m.

 

Approved this _____ day of October, 2000.

 

_____________________________ ____________________________

Jeanne M. Schwartz Roger L. Byrne

Village Clerk Village President