MINUTES
OF THE REGULAR MEETING
OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF
THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS
HELD
AUGUST 1, 2000
|
Call to
Order Roll Call Chairman
Pro-Tem Fundraiser Moratorium Thank You Appointment |
1. Village Clerk Schwartz called the meeting to
order at 7:08 p.m.
2. Roll call indicated the following Trustees
present: Black, Cashman, Hebda, Henley, Koch, Ryg.
Also present were Manager Allison,
Assistant Manager Kalmar, Finance Director Nakrin, Public Works Director
Laudenslager, Building Commissioner Gerth, Assistant to the Manager Teich,
Village Engineer Brown and Corporation Counsel Citron.
Motion by Trustee Henley, second by Trustee
Koch to appoint Trustee Cashman as Chairman Pro-Tem in the absence of President
Byrne. Roll call vote:
AYES: 6 – Cashman, Hebda, Henley, Koch,
Ryg, Black
NAYS: 0 – None
Motion declared carried.
3.
The Pledge of Allegiance was given.
4. Citizens
Wishing to Address the Board
Bill Coley of 1726 Sholcreek Terrace
announced a fundraiser for Laurie Smith who has breast cancer. It will be held
on August 27, 2000 at Zanies. To purchase tickets or send a donation, call
Aileen Agrest at 680-7567 or Mary Coley at 680-7906. Trustee Hebda suggested
selling tickets at the Village Dance on August 25, 2000.
Ronald Cope, attorney, questioned if
the property located ˝ mile north of Route 45 on Route 21 is included in the
moratorium. The scope of services was not clear on this point. Trustee Cashman
stated the property is within the scope of the moratorium and will be in effect
until December 15, 2000. Assistant Manager Kalmar stated that there will be a
meeting with the Lakota Group on August 4, 2000 to discuss the process of
proceeding within the scope of the moratorium.
5.
Reports of
Village Officials
A. Village President
i. Chairman Pro-Tem Cashman read a thank you letter from Chelsea Kupitz, Little Miss Vernon Hills.
ii. Motion by Trustee Henley, second by Trustee Black to appoint Jackie Moser as the Village Representative to the Sugar Creek Architectural Review Committee. Roll call vote:
AYES: 6 – Hebda, Henley, Koch, Ryg, Black, Cashman
NAYS: 0 – None
Motion declared carried.
B. Village Manager
Royal Troon Park Yagi
Antenna Payment Payment Fairway
Drive/ Prairie
Road Project
i. Manager Allison
referred to a letter dated July 27, 2000 from Park District Director De Graaf
regarding North Park Improvements at Gregg’s Landing. The letter gives a
suggested outline of the responsibilities of the developer and the park
district in order to proceed with the park site in Royal Troon, Pod 9.
C. Assistant Manager
i. No report.
D.
Assistant to the Village Manager
i. Assistant to the Manager Teich suggested donating the Yagi Antenna to the Park District, which has become a non-essential piece of Village owned property. The Hawthorn School District has offered the Park District free Internet access which can be achieved with this antenna. Motion by Trustee Henley, second by Trustee Ryg for approval to adopt a resolution declaring the Yagi antenna as surplus and to donate it to the Park District. Roll call vote:
AYES: 6 – Henley, Koch, Ryg, Black, Cashman, Hebda
NAYS: 0 – None
Motion declared carried.
E.
Finance Director/Treasurer
i. Motion by Trustee Henley, second by Trustee Ryg for approval of Resolution 2000-53 authorizing approval of payment to Windy City Amusements not to exceed $99,467.77. Roll call vote:
AYES: 6 – Koch, Ryg, Black, Cashman, Hebda, Henley
NAYS: 0 – None
Motion declared carried.
ii. Motion by Trustee Koch, second by Trustee Black for approval of Resolution 2000-55 authorizing approval of payment to Doyle Distributors for beer and wine sold at Summer Celebration not to exceed $10,588.65. Roll call vote:
AYES: 6 – Ryg, Black, Cashman, Hebda, Henley, Koch
NAYS: 0 – None
Motion declared carried.
F. Public Works Director
i. Motion by Trustee Ryg, second by Trustee Koch to approve the Local Agency Agreement for Federal Participation for the intersection of Fairway Drive/Prairie Road at U.S. Route 45 in an amount not to exceed $296,000 and authorize signature of the Village President. Roll call vote:
AYES: 6 – Black, Cashman, Hebda, Henley, Koch, Ryg
NAYS: 0 – None
Motion declared carried.
ii. Motion by Trustee Hebda, second by Trustee Black to approve Resolution 2000-56 authorizing approval to make payments for the Fairway Drive/Prairie Road at U.S. Route 45 Project to Civiltech Engineering, Inc. in the amount not to exceed $295, 561 and to seek reimbursement from the Illinois Dept. of Transportation for 80% of the work in an amount not to exceed $236,449. Roll call vote:
AYES: 6 – Cashman, Hebda, Henley, Koch, Ryg, Black
NAYS: 0 – None
Motion declared carried.
Service
Bridge at Golf Course Variance Street rehabilitation
Program Storm
Sewer Television Contract Minutes
iii. Motion by
Trustee Henley, second by Trustee Black to reject the bids for the service
bridge project at the Village Golf Course and authorize staff to seek new bids
for award at the October 17, 2000 Board Meeting. Roll call vote:
AYES: 6 – Hebda, Henley, Koch, Ryg, Black, Cashman
NAYS: 0 – None
Motion declared carried.
G. Chief of Police
No report.
H. Building Commissioner
i. Motion by Trustee Henley, second by Trustee Black to approve the variance from Section 5-54(b) of the Village of Vernon Hills Code of Ordinances for the property located at 216 Thorne Grove Drive for the purpose of covering a roof-mounted vent enclosure with cedar siding. Roll call vote:
AYES: 6 – Henley, Koch, Ryg, Black, Cashman, Hebda
NAYS: 0 – None
Motion declared carried.
(Chief Fleischhauer arrived at 7:40 p.m.)
I. Village Engineer
i. Motion by Trustee Henley, second by Trustee Hebda for approval and passage of Resolution 2000-59 authorizing approval of professional engineering services with Baxter Woodman for 2000-2001 Street Rehabilitation Program not to exceed $67,000 and authorization of Village President to execute said Agreement. Roll call vote:
AYES: 6 – Koch, Ryg, Black, Cashman, Hebda, Henley
NAYS: 0 – None
Motion declared carried.
ii. Motion by Trustee Ryg, second by Trustee Hebda for approval and passage of Resolution 2000-60 authorizing approval of a storm sewer television contract with CTR Systems, Inc. not to exceed $7,000 plus related expenses and authorization of Village Manager to execute said contracts. Roll call vote:
AYES: 6 – Ryg, Black, Cashman, Hebda, Henley, Koch
NAYS: 0 – None
Motion declared carried.
6. Omnibus Vote Agenda
Chairman
Pro-Tem Cashman read the Omnibus Vote Agenda items A-M. K and L were pulled.
Trustee Hebda asked the name of the new golf member added for $440 on page 4 of
the Voucher List. Trustee Henley stated he would get the information. Motion by
Trustee Ryg, second by Trustee Hebda to approve the Omnibus Vote Agenda Items
A-J, M. Roll call vote:
AYES: 6 –
Black, Cashman, Hebda, Henley, Koch, Ryg
NAYS: 0 – None
Motion
declared carried.
A. Approval
of 6/20/2000, 7/18/2000 Board Minutes including Trustees Henley and Ryg as
being present, and 7/18/2000 Public Hearing Minutes. Approved by omnibus vote.
B.
Voucher
List Department
Reports Capital
Maintenance to Golf Course Police
Pension Port
Clinton Road Bridge Landscape
Inspections Arbortheater
Bike Path Surplus Variance Purchase
of Property Temporary
Signage at Cuneo
Approval of voucher list of bills dated 8/01/2000 in the
amount of $936,793.05. Approved by omnibus vote.
C. Department Reports
i. 6/2000 Golf
Course Report.
ii. 6/2000 Finance
Director/Treasurer’s Report.
iii.6/2000
Building Department Report. Approved by
omnibus vote.
D. Approval
and passage of Resolution 2000-52 authorizing approval of Kemper Sports Mgmt.
to perform capital maintenance work on the Village’s 9-Hole Golf Course not to
exceed $13,387.50 for FY2000-2001. Approved by omnibus vote.
E. Approval
and passage of Resolution 2000-54 authorizing approval of Employer Pension
Contributions to the Vernon Hills Police Pension Fund for $525,659. Approved by
omnibus vote.
F. Approval
and passage of Resolution 2000-57 authorizing approval of payment to Hampton,
Lenzini & Renwick in an amount of $23,007.45; and Areatha Construction in
the amount of $149,944.65 for the Port Clinton Road Bridge over Indian Creek.
Approved by omnibus vote.
G. Approval
and passage of Resolution 2000-58 authorizing approval of payment to Rolf C.
Campbell & Assoc. for professional services for Landscape Inspections
$5,000 per month as minimum services fee for up to 75 hours per month and pay
additional hourly fees and expenses as approved by the Village Manager not to
exceed $1,000 per month. Approved by omnibus vote.
H. Approval
and passage of Ordinance 2000-61 authorizing payment of an additional $5,276.53
to Maneval Construction Co., Inc. for the Arbortheater Bike Path Construction.
Approved by omnibus vote.
I. Approval
and passage of Ordinance 2000-55 declaring certain Village property to be
surplus and providing for its disposal through salvage. Approved by omnibus
vote.
J. Approval and passage of Ordinance No.
2000-56 granting a variance from the Code of Ordinances of the Village of
Vernon Hills, Appendix C – Zoning Ordinance, Section 13.6.5, allowing an
eighteen (18) foot variance from the required twenty-five (25) foot side-yard
buffer strip for the property located at 451 Creekside Drive. Approved by
omnibus vote.
M. Approval
and passage of Ordinance 2000-59 purchasing approximately 11.57 acres of
property located at 24250 N. Route 45. Approved by omnibus vote.
7. Items
Pulled from Omnibus
K.
Trustee Henley pulled Item K for discussion because
temporary signs at Cuneo Museum and Gardens have been up for many years.
Trustee Koch noted that there are too many temporary signs for one business and
questioned what the time limit is on the signage. Corporation Counsel Citron
reported that the Annexation Agreement may contain pertinent information
regarding this matter and the vote should be deferred until the topic is
researched. Motion by Trustee Henley, second by Trustee Hebda for approval and
passage of Ordinance 2000-57 granting a variance from various sections of
Chapter 19 of the Code of Ordinances of the Village of Vernon Hills, relating
to temporary and ground-mounted signage for Allstar Gymnastics located on the
Cuneo property. Roll call vote:
Allstar Gymnastics Moratorium Kohl’s and
Sam’s Club Signage Contract
for New Village Hall Transfer
of Funds Rev War Thank you
AYES: 5 – Hebda, Henley, Koch, Ryg, Black
NAYS: 0 – None
ABSTAIN: 1 –
Cashman (wife owns Allstar Gymnastics)
Motion
declared carried.
L. Motion
by Trustee Hebda, second by Trustee Koch for approval and passage of Ordinance
2000-58 establishing a Moratorium on Zoning Amendments and Site Plan Approvals
in the Route 21 and Route 45 Corridor. Roll call vote:
AYES:
5 – Hebda, Koch, Ryg, Black, Cashman
NAYS:
1 – Henley
Motion
declared carried.
8. Unfinished/Additional
Business
A. Motion by Trustee Black, second by Trustee
Ryg to authorize the drafting of the necessary ordinance approving the proposed
Kohl’s and Sam’s Club monument sign as presented. Roll call vote:
AYES:
5 – Koch, Ryg, Black, Cashman, Hebda
NAYS:
1 – Henley
Motion declared carried.
B. Motion
by Trustee Koch, second by Trustee Black for approval and passage of Ordinance
2000-60 authorizing approval of a contract to construct a Village Hall with
A.J. Maggio Construction Co. in an amount not to exceed $5,174,574 for
FY2000-2001 (see Assistant to the Manager Teich’s spreadsheet attached). Roll
call vote:
AYES:
6 – Koch, Ryg, Black, Cashman, Hebda, Henley
NAYS:
0 – None
Motion
declared carried.
Motion
by Trustee Ryg, second by Trustee Hebda to approve the transfer of additional
interest income of $125,000 accrued from the Village Hall Bond into the Village
Hall Bond Fund 2000 to be used as moneys for contingencies. Roll call vote:
AYES:
6 – Ryg, Black, Cashman, Hebda, Henley, Koch
NAYS:
0 – None
Motion
declared carried.
Trustee Ryg
suggest selling the property at Butterfield and Route 45 to help pay for the
expense of the new Village Hall. Trustee Henley stated it should be converted
into a park for Westwood or Plymouth Farms if a substation is not built. Staff
will research.
9. New Business
A.
Trustee Hebda reported that volunteers are need for the
Revolutionary War Re-enactment. Please call the Village Hall at 367-3700.
B.
Trustee Hebda thanked the police, Public Works and the
Summer Celebration Committee for their work on Summer Celebration 2000.
C.
Trustee Ryg also thanked those involved in Summer
Celebration and asked that the concerns raised from Friday night at Summer
Celebration be addressed.
D.
CDW Recess CLC
Expansion Adjournment
Trustee
Ryg asked for an update on CDW. Finance Director Nakrin reported a drop for the
third quarter due to lack of space at the Vernon Hills location, but first
quarter expectations will put the amount back to where it was. Trustee Henley
asked if all sales tax goes to the Village since the corporate headquarters are
located here. Corporation Counsel Citron stated further research is needed to
verify.
10. Recess
Motion by Trustee Koch, second by Trustee
Ryg to recess the Board Meeting. Roll call vote:
AYES: 5 – Black, Cashman, Hebda, Koch,
Ryg
NAYS: 1 – Henley
Motion declared carried.
Meeting recessed at 8:46 p.m. and
reconvened at 10:13 p.m.
11.
Additional
Business
Motion by Trustee Ryg, second by
Trustee Koch to grant temporary approval to the expansion of the College of
Lake County parking area subject to the granting of a special use permit for
the overall master plan within one year and having the proposed plan comply
with the Village’s Landscaping and Development Ordinance. Roll call vote:
AYES: 6 – Cashman, Hebda, Henley, Koch,
Ryg, Black
NAYS: 0 – None
Motion declared carried.
12.
Adjournment
Motion by Trustee Hebda, second by
Trustee Black to adjourn the Board Meeting and go into Closed Session for the
purpose of litigation. Roll call vote:
AYES: 6 – Hebda, Henley, Koch, Ryg,
Black, Cashman
NAYS: 0 – None
Motion declared carried.
Meeting adjourned at 10:14 p.m.
Approved this
_____ day of August, 2000.
_____________________________ ____________________________
Jeanne M. Schwartz Roger L. Byrne
Village Clerk Village
President