SPECIAL COMMITTEE OF THE WHOLE MEETING
JULY 12, 2000
IN ATTENDANCE: Chair Pro-tem Cashman called the meeting to order at 7:05 p.m. The following Trustees were present: Hebda, Henley Koch and Ryg. Trustee Black was absent. (President Byrne arrived at 8:30 p.m.)
Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Finance Director/Treasurer Nakrin, Landscape Architect Poi, Corporation Counsel Citron and Deputy Village Clerk Pelletier.
1. Discussion of the New Village Hall bids and contract for construction.
Manager Allison went through a brief overview of the project. The project was budgeted for approximately $4.6 million and the low bidder cost came in at $5.528 million. Staff reviewed design and aesthetic issues and made reduction in certain line items. Mr. Allison stated the project was in a critical state due to materials would need to be ordered. Issues would need to be clarified and brought back to the Board either 8/01 or 8/15 for final contract approval. Mr. Allison introduced the architects Stephen Yas and Jonathan Fischel.
Assistant to the Village Manager Teich presented a spreadsheet where staff had gone through line items where costs could be reduced on the project. Mr. Teich stated 60-70 items could be altered. Mr. Teich presented the Village Hall Alternative Master List and the Staff Recommended Deduction List. The Board went through each line item concurring with the staff's recommendations on alternatives on most items. The total deductions came to approximately $301,614.
A.J. Maggio representative stated original numbers were low compared to what vendors were charging for time and materials. He continued to state that if additional items were to be eliminated, the only way would be to reduce the size of the structure. Maggio Construction to review figures and work with staff on numbers.
Mr. Teich stated there was an additional cost of $186,000 for removal of dirt from the location.
Mr. Yas stated that construction costs were running 10% over last year's estimate.
Scott Pine, 180 S. Southgate stated the Village should look into coming up with the additional monies and build the structure according to plan.
Motion by Trustee Hebda, second by Trustee Henley to authorize Corporate Counsel to draft a resolution and contract with A.J. Maggio for construction of the new Village Hall at the corner of Rt. 45 & Evergreen Drive as specified in plans dated April 28, 2000 in an amount of $1,011,300 to include earthwork, structural steel and concrete work. Roll call vote:
AYES: 5-Hebda, Henley, Koch, Ryg, Cashman
Motion declared carried.
Motion by Trustee Henley, second by Trustee Hebda to adjourn the Committee of the Whole meeting and reconvene the Board Meeting. Roll call vote:
AYES: 5- Henley, Koch, Ryg, Cashman, Hebda,
ABSENT: 1- Black
Motion declared carried.
Meeting adjourned at 9:35 p.m.
Linda Pelletier, Deputy Village Clerk Roger L. Byrne, Village President