MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD JUNE 6, 2000

1. Clerk Schwartz called the meeting to order at 7:03 p.m.

2. Roll call indicated the following Trustees present: Koch, Ryg, Black, Hebda.

Also present were Manager Allison, Assistant Manager Kalmar, Finance Director Nakrin, Chief Fleischhauer, Public Works Director Laudenslager, Building Commissioner Gerth, Assistant to the Manager Teich, Corporation Counsel Citron, Attorney Geo-Karis and Village Clerk Schwartz.
  1. The Pledge of Allegiance was given.

Motion by Trustee Koch, second by Trustee Ryg to appoint Trustee Hebda as Chairman Pro-Tem in the absence of the Village President. Roll call vote:

AYES: 4 – Koch, Ryg, Black, Hebda

NAYS: 0 – None

ABSENT: 2 – Cashman, Henley

Motion declared carried.

Motion by Trustee Black, second by Trustee Ryg to amend the agenda to include Ordinance 2000-47. Roll call vote:

AYES: 4 – Ryg, Black, Hebda, Koch

NAYS: 0 – None

ABSENT: 2 – Cashman, Henley

Motion declared carried.

Motion by Trustee Koch, second by Trustee Ryg to approve Ordinance 2000-47 Roll call vote:

AYES: 4 – Black, Hebda, Koch, Ryg

NAYS: 0 – None

ABSENT: 2 – Cashman, Henley

Motion declared carried.

4. Citizens Wishing to Address the Board

Neil Goldberg, VP of Georgetown Condominium Association, residing at 1244 Georgetown Way, stated the reservations of the Association for a Mobil service station to be constructed on the northeast corner of the property. He requested that the Board not grant a special use permit. Assistant Manager Kalmar stated the developer has not formulated a plan as of yet but staff requested they talk to the Homeowners Association before coming to the Village with that plan.

John Houbion of Stonefence Farms thanked Manager Allison for reviewing the proposal for an underpass across Route 45 for Stevenson High School students. He commented

that since construction will be taking place in that area, adding the underpass at the same time would make sense.
  1. Reports of Village Officials

A. Village President

i. Chief Fleischhauer announced the appointment of John Kincaid as Deputy Chief of Police and highlighted his accomplishments.

ii. Chairman Pro-Tem Hebda read a proclamation recognizing June 2000 as Parks and Recreation Month.

iii. Chairman Pro-Tem Hebda read a proclamation recognizing June 14, 2000 as National Flag Day and the 21st Annual National Pause for the Pledge of Allegiance to the Flag.

iv. Chairman Pro-Tem Hebda read a proclamation recognizing June 2000 as Violence Intervention and Prevention Month. Swapna Baumann, Co-Chair of Lake County Unites for VIP, thanked the Board and requested that the Board renew their sponsorship for $500. Manager Allison reported it was already budgeted. The Annual Peace Breakfast at Lambs Farm on June 13, 2000 at 8:30 a.m. was announced.

B. Village Manager

i. Human Resource Coordinator Brooks recommended accepting AIG Life as the new carrier for Village employees. This would save $54,000/annually while still maintaining the same benefits as ALTA provided. To be voted on under the Consent Agenda.

ii. Manager Allison addressed his memo dated May 24, 2000 regarding the feasibility of constructing a tunnel at Route 45 and Prairie Road. Funding, design and security in the tunnel were major issues. Trustee Ryg suggested sharing this memo with Mr. Houbion. Trustee Hebda suggested checking with Lake Forest on their new pedestrian crossing. Manager Allison stated it is in the experimental stages right now.

C. Finance Director

i. Peggy Koperski updated the Board on the IRMA Risk Managememt Pool for Property, Liability and Workers Compensation Coverage. The cost of the program to the Village is in the process of being determined along with reviewing the application process for acceptance into the program.

ii. Motion by Trustee Ryg, second by Trustee Koch to approve a $12,500 payment to Sunset for fireworks. Roll call vote:

AYES: 4 – Hebda, Koch, Ryg, Black

NAYS: 0 – None

ABSENT: 2 – Cashman, Henley

Motion declared carried.

  1. Public Works Director

    2. i. Motion by Trustee Black, second by Trustee Koch to approve the award of the proposal for Inventory of Trees and Comprehensive Forest Management Plan to Davey Resource Group in the amount not to exceed $26,000 and authorization of the Village President to sign said contract. Roll call vote:

    AYES: 4 –Koch, Ryg, Black, Hebda

    NAYS: 0 – None

    ABSENT: 2 – Henley, Cashman

    Motion declared carried.

  2. Chief of Police

i. Chief Fleischhauer updated the Board on Wireless 911 stating that all agencies interested in becoming the PSAP for 911 calls in their community must file a letter of intent with the Illinois Commerce Commission by June 20, 2000. This letter is not binding and the request can be withdrawn at any time. Motion by Trustee Ryg, second by Trustee Black to approve the revocable letter of intent for Wireless 911 calls. Roll call vote:

AYES: 4 – Koch, Ryg, Black, Hebda

NAYS: 0 – None

ABSENT: 2 – Cashman, Henley

Motion declared carried.

6. Omnibus Vote Agenda

Chairman Pro-Tem Hebda read the Omnibus Vote Agenda items A-M. Trustee Koch suggested lowering the amount for the Senior Party to be in line with last year. Motion by Trustee Koch, second by Trustee Ryg to approve the Omnibus Vote Agenda Items A-M. Roll call vote:

AYES: 4 –Ryg, Black, Hebda, Koch

NAYS: 0 – None

ABSENT: 2 – Cashman, Henley

Motion declared carried.

A. Approval of 5/16/2000 Board. Approved by omnibus vote.

B. Approval of voucher list of bills dated 6/06/2000 in the amount of $594,011.99. Approved by omnibus vote.

C. Department Reports:

    1. 4/2000 Finance/Treasurer’s Report & FY1999-2000 Finance/Treasurer’s Report.

    2. 4/2000 Golf Course Report.

Approved by omnibus vote.

D. Approval of St. Mary of Vernon Knights of Columbus Council #8022 "Tootsie Roll" Drive, Friday & Saturday, September 15-16, 2000. Approved by omnibus vote.

E. Approval and passage of Ordinance 2000-45 granting Final Site and Landscaping Plan for Lot 4, Marketplace, Wholesale Carpet Design. (Approved 5/16/2000 Committee of the Whole). Approved by omnibus vote.

F. Approval and passage of Ordinance 2000-46 ascertaining Prevailing Wages. Approved by omnibus vote.

G. Approval and passage of Resolution 2000-29 authorizing approval of 600 man-hours of information technology support, computer equipment purchases and miscellaneous repair parts. Approved by omnibus vote.

H. Approval and passage of Resolution 2000-30 to use Motor Fuel Tax for Maintenance of Streets in the amount not to exceed $40,000 for pavement cracksealing and pavement marking. Approved by omnibus vote.

I. Approval and passage of Resolution 2000-31 authorizing an increase with Berger Excavating Contracters in the amount of $15,180.00 to install the waterproof joints. Approved by omnibus vote.

J. Approval and passage of Resolution 2000-32 renewing the agreement with Cannon Cochran Management Services, Inc. Approved by omnibus vote.

K. Approval and passage of Resolution 2000-33 authorizing American International Group as the Life Insurance Carrier for the Village of Vernon Hills Employee Life Insurance Plan and execute life insurance premium payments not to exceed $39,720 annually. Approved by omnibus vote.

  1. Approval of Senior Holiday Party Contract with Holiday Inn not to exceed $3,500. Approved by omnibus vote.

M. Approval of revised Village Banner to Village Street Lights Policy. Approved by omnibus vote.

7. Unfinished/Additional Business

None.

  1. New Business
  1. Manager Allison suggest rescheduling the July 4, 2000 Board Meeting to June 13, 2000.
  2. Trustee Ryg suggested participating in the Vernon Township time capsule and the 4th of July Committee time capsule.
  3. Trustee Ryg commented on the Lake County Transportation Improvement Meeting held at the Holiday Inn. The alternatives were refined with a possibility of road changes in Vernon Hills. She stated that Mayor Byrne supported widening of Route 176 and Route 22 before other roads in town.
  4. Trustee Hebda asked Building Commissioner Gerth to follow up with Target, Kmart and Dominicks on the cart corrals needing repair in their parking lots.
  5. Trustee Hebda reported that she and Landscape Architect Poi met with CDW on the landscape plan and it will be coming back to the Board.
  6. Trustee Hebda asked what is being done about dead landscaping in CEP and landscaping not finished along Butterfield Road. Assistant Manager Kalmar will investigate CEP and stated that landscaping work is being started along Butterfield. Trustee Hebda suggested notifying residents of this fact.

9. Adjournment

Motion by Trustee Black, second by Trustee Koch to adjourn the Board Meeting and go to Committee of the Whole. Roll call vote:

AYES: 4 –Black, Hebda, Koch, Ryg

NAYS: 0 – None

ABSENT: 2 – Cashman, Henley

Motion declared carried.

Meeting adjourned at 8:26 p.m.

Approved this _____ day of June, 2000.

 

_____________________________ ____________________________

Jeanne M. Schwartz Roger L. Byrne

Village Clerk Village President