MINUTES
OF THE REGULAR MEETING
OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF
THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS
HELD
APRIL18, 2000
|
Call to
Order Roll Call Possession
of the Vernon Hills Athletic Complex Proclamation Train Whistles |
1. President Byrne called the meeting to order at
7:08 p.m.
2. Roll call indicated the following Trustees
present: Black, Cashman, Hebda, Henley, Koch, Ryg.
Also present were Manager Allison,
Assistant Manager Kalmar, Finance Director Nakrin, Chief Fleischhauer, Public
Works Director Laudenslager, Building Commissioner Gerth, Assistant to the
Manager Teich, Corporation Counsel Citron, and Village Clerk Schwartz.
3. The Pledge of Allegiance was given.
4. Citizens
Wishing to Address the Board
None.
5.
Reports of
Village Officials
A. Village President
i. President Byrne read a letter dated April 3, 2000 from the United States Department of Interior requesting the Village to take possession of the Vernon Hills Athletic Complex. He thanked all who were instrumental in the project. Motion by Trustee Henley, second by Trustee Ryg to authorize the Village President to sign the Acceptance of Constructive Possession for Surplus Federal Property at the Libertyville Training Site, Glenview, Illinois. This property represents approximately 41.034 acres commonly known as the Vernon Hills Athletic Complex as outlined in the letter and attachments from the United States Department of the Interior dated April 3, 2000 and the Finding of Suitability to Transfer an Environmental Baseline Survey for Transfer by the Department of the Navy, dated January, 2000. Roll call vote:
AYES: 6 – Cashman, Hebda, Henley, Koch, Ryg, Black
NAYS: 0 – None
Motion declared carried.
ii. President Byrne read a proclamation designating April 30 through May 6, 2000 “Municipal Clerks Week”.
B. Village Manager
i. Village Manager Allison read a draft letter to Senator Porter and to the Docket Clerk regarding night time curfews on train whistles. Trustee Cashman suggested sending the letter also to the U.S. Senator and State Legislature. Motion by Trustee Koch, second by Trustee Black to approve the letter as presented and authorize the Village President to sign it and noting Trustee Cashman’s request above. Roll call vote:
AYES: 6 – Hebda, Henley, Koch, Ryg, Black, Cashman
Vernon Hills Athletic Complex Phase I Improvements Book
Depository at Village Hall 9-Hole
Golf Course Berm Transfer Recycling Sales Tax
Interruption Insurance Expenditures
over $10,000 Northwestern
Tool and Die
NAYS: 0 – None
Motion declared carried.
ii. Motion by Trustee Ryg, second by Trustee Hebda to authorize the Village Manager to sign a contract with Civiltech Engineering for engineering services in reference to Phase 1A improvements to the Vernon Hills Athletic Complex not to exceed $180,476 subject to the terms and conditions of the standard Village Consulting Contract. Roll call vote:
AYES: 6 – Henley, Koch, Ryg, Black, Cashman, Hebda
NAYS: 0 – None
Motion declared carried.
iii. Motion by Trustee Ryg, second by Trustee Koch to authorize the Village Manager to sign an agreement with Cook Memorial Library designating the Village Hall as a book depository site subject to final review by the Corporation Counsel. Roll call vote:
AYES: 6 – Koch, Ryg, Black, Cashman, Hebda, Henley
NAYS: 0 – None
Motion declared carried.
iv. Motion by Trustee Henley, second by Trustee Ryg to approve an expenditure not to exceed $2250 to move the berm on the 9-hole golf course. Roll call vote:
AYES: 6 – Ryg, Black, Cashman, Hebda, Henley, Koch
NAYS: 0 – None
Motion declared carried.
C. Assistant to the Village Manager
i. Motion by Trustee Henley, second by Trustee Hebda to approve the revision to the contract with Waste Management to direct recycling material to the Intermediate facility and to be compensated at the going rate. Roll call vote:
AYES: 6 – Black, Cashman, Hebda, Henley, Koch, Ryg
NAYS: 0 – None
Motion declared carried.
D.
Finance Director/Treasurer
i. Purchasing Agent Koperski referred to her memo dated April 11, 2000 regarding Sales Tax Interruption Insurance. President Byrne confirmed that no other quotes were obtained. The Board suggested obtaining bids from other carriers for comparison.
ii. Motion by Trustee Ryg, second by Trustee Henley to approve the development of a resolution of expenditures over $10,000. Roll call vote:
AYES: 6 – Hebda, Henley, Koch, Ryg, Black, Cashman
NAYS: 0 – None
Motion declared carried.
iii. Motion by Trustee Henley, second by Trustee Black to approve Resolution No. 2000-12 -- A Resolution providing for the financing by the Village of Vernon Hills of an industrial project consisting of the acquisition and rehabilitation of an existing building and the acquisition and installation of equipment therein in order that Northwestern Tool and Die Manufacturing Corporation, an Illinois Corporation (the “borrower”) may be provided with facilities to relieve conditions of unemployment and encourage the increase of industry and commerce; authorizing the issuance of its not to exceed $3,225,000 variable rate demand industrial project revenue bonds (Northwestern Tool and Die Manufacturing Corporation Project) Series 2000 in connection therewith; authorizing the execution and delivery of a loan agreement between the Village of Vernon Hills, Illinois and the borrower; authorizing the execution and delivery of a trust indenture securing said bonds; authorizing the execution of a placement agreement providing for the placement of said bonds; and related matters. Roll call vote:
Internet
Connectivity Home Depot
Outdoor Merchandise Display Deerpath
Drive Minutes Voucher
List Reports
AYES: 6 – Henley, Koch, Ryg, Black, Cashman, Hebda
NAYS: 0 – None
Motion declared carried.
iv. Motion by Trustee Ryg, second by Trustee Black to approve the proposal from ABN for internet connectivity at the cost of $500 a month plus the related costs associated with a T1 line. Roll call vote:
AYES: 6 – Koch, Ryg, Black, Cashman, Hebda, Henley
NAYS: 0 – None
Motion declared carried.
E.
Building Commissioner
i. Building Commissioner Gerth reported that Home Depot revised its original proposal for outdoor storage of seasonal merchandise. The sidewalk in front of the store will be used to display the merchandise along with using the north side of the building and the rear. Trustee Henley requested only plants and flowers be displayed in the front (no landscaping materials). The petitioner agreed. Trustee Koch asked where the area would be for pedestrian traffic and Building Commissioner Gerth stated 4’ will be placed at the curb line. Motion by Trustee Black, second by Trustee Henley to approve the outdoor display of seasonal merchandise from April 22, 2000 through July 31, 2000 for the areas located on the sidewalk in front of the garden center and on the north side of the building, as proposed in alternative #1 and adhering to comments by Trustee Henley and Trustee Koch above. Roll call vote:
AYES: 6 – Ryg, Black, Cashman, Hebda, Henley, Koch
NAYS: 0 – None
Motion declared carried.
F. Public Works Director
i. Public Works Director Laudenslager updated the Board on the restoration on Deerpath.
6. Omnibus Vote Agenda
President
Byrne read the Omnibus Vote Agenda items A-O. Trustee Ryg pulled Item D. Motion
by Trustee Henley, second by Trustee Black to approve the Omnibus Vote Agenda
Items A-C, E-O. Roll call vote:
AYES: 6 – Ryg,
Henley, Koch, Black, Cashman, Hebda
NAYS: 0 – None
Motion declared
carried.
A.
Approval of 3/21/00 and 4/04/2000 Board Minutes subject to
5Aii being changed to reflect Trustee Ryg as absent and Trustee Black voting
AYE. Approved by omnibus vote.
B. Approval
of voucher list of bills dated 4/18/00 in the amount of $291,842.97. Approved
by omnibus vote.
C. Department
Reports:
i. 3/00 Building Department Report
ii. 3/00 Police Department Report
Approved
by omnibus vote.
Kohl’s
Letter of Credit Construction
Bond for AHR Pod 13
Gregg’s Landing Sanctuary
Point Re-subdivision American
Eagle Inkless
Fingerprint System Pace
Agreement County Mayo Lion’s
Popcorn Day Public
Works Outdoor
Seating Variance
for CDW Home Expo
Signage
E. Approval
to release Letter of Credit #STR 13274 and Performance Bond for Kohl’s Department
Store. Approved by omnibus vote.
F. Approval
to reduce the amount of the construction bond (#5874425) for American Hotel
Register (AHR) – Phase 1A and B.
Approved by omnibus vote.
G.
Approval of the Development Permit for Gregg’s Landing – Pod
13 – Beaver Creek – Elliott Homebuilders, Inc. (Approved at 4/04/2000 Committee
of the Whole). Approved by omnibus vote.
H.
Approval of Sanctuary Point Resubdivision – Preliminary and
Final Plat subject to P&Z conditions. (Approved at 4/042000 Committee of
the Whole). Approved by omnibus vote.
I.
Approval to renew American Eagle Contract. Approved by
omnibus vote.
J.
Approval to purchase the Touch Print Live-Scan Inkless
Fingerprint System by Identix in the amount of $68,590. Approved by omnibus
vote.
K.
Approval of the Pace Bus Route 895 Agreement. Approved by
omnibus vote.
L.
Approval of a One-Year Extension of the Special Use Permit
(Ordinance #99-21) for County Mayo Irish Inn & Pub. Approved by omnibus
vote.
M.
Approval of the Lion’s “Caramel Popcorn Day” on Friday and
Saturday, May 12-13, 2000. Approved by omnibus vote.
N.
Approval for Public Works staff to work summer hours and
waive Personal Manual Section 8.12B. Approved by omnibus vote.
O.
Approval of Resolution 2000-13 for Outdoor Seating for the
following restaurants: My Favorite Muffin, Bobos. Approved by omnibus vote.
7. Items
Pulled from Omnibus
D. Motion
by trustee Cashman, second by Trustee Henley to approve Ordinance 2000-28
granting a variance for signage for the property located at 200 N. Milwaukee
Avenue, CDW Computer Centers. (Approved at 4/04/2000 Committee of the Whole).
Roll call vote:
AYES:
5 – Cashman, Hebda, Henley, Koch, Black
NAYS:
1 – Ryg
Motion
declared carried.
8. Unfinished/Additional
Business
A. Ms.
Harris of Collins Signs presented the revised monument sign plan for Home
Depot, Expo and Super K. Trustee Koch requested the yellow line be deleted from
Super Kmart. Trustee Henley requested “A Home Depot Company” be removed and
Trustee Black asked for “The Marketplace at Vernon Hills” to be re-inserted.
Motion by Trustee Koch, second by Trustee Ryg to approve the monument sign as
presented deleting the yellow line from Super Kmart and “A Home Depot Company”
and inserting “The Marketplace at Vernon Hills” with the total size of the sign
to be 12’ high and 8’ wide. Roll call vote:
AYES:
6 – Hebda, Henley, Koch, Ryg, Black, Cashman
NAYS:
0 – None
Motion
declared carried.
Recess Budget Omnibus
Item O Outdoor
Seating Parks Brainard
Task Satellite
Dishes Cable Freedom of
Information Act Future
Agenda Items Adjournment
Recess
Motion by
Trustee Henley, second by Trustee Hebda to recess the Board Meeting and go to
Committee of the Whole. Roll call vote:
AYES: 6 –
Koch, Ryg, Black, Cashman, Hebda, Henley
NAYS: 0 – None
Motion
declared carried.
Meeting
recessed at 8:30 p.m. and reconvened at 10:30 p.m.
B. Motion
by Trustee Henley, second by Trustee Hebda to approve the 2000/2001 Budget in
the amount of $53,128,978. Roll call vote:
AYES:
7 – Ryg, Black, Cashman, Hebda, Henley, Koch, Byrne
NAYS:
0 – None
Motion
declared carried.
Motion
to Reconsider
Motion by
Trustee Cashman, second by Trustee Henley to reconsider Omnibus Item O. Roll
call vote:
AYES: 6 –
Black, Cashman, Hebda, Henley, Koch, Ryg
NAYS: 0 – None
Motion
declared carried.
Motion by
Trustee Cashman, second by Trustee Koch to approve Resolution 2000-13 for
Outdoor Seating including the following restaurants: My Favorite Muffin, Silborne’s
Bakery, Panera Bread, BoBo’s, Quizno’s and Pastabilities. Roll call vote:
AYES: 6 –
Cashman, Hebda, Henley, Koch, Ryg, Black
NAYS: 0 – None
Motion
declared carried.
9. New Business
A.
Trustee Ryg asked the status of the park development in
Gregg’s Landing. She also requested a report on residents being able to walk
the course at White Deer Run when it is closed.
B.
Trustee Hebda reported that the final report was given to
Manager Allison from the Brainard Task Force.
C.
Trustee Hebda asked the feasibility of limiting the number
of satellite dishes in a yard. Building Commissioner Gerth will investigate.
D.
Trustee Cashman asked staff to check with AT&T Cable
Services when their enhanced network service will be ready. Assistant to the
Manager Teich stated that internet service will be available in the Fall of
2000. Trustee Cashman reported a prolonged cable outage on Friday.
E.
Trustee Cashman clarified that if a resident asks for a copy
of a tape, it has to be provided to them within 7 business days under the Freedom
of Information Act.
F.
President Byrne asked that signalization on Fairway and
Lakeview be put on a future agenda and also the assistance of northbound
traffic on Route 21 approaching Route 60.
8. Adjournment
Motion by Trustee Henley, second by Trustee
Koch to adjourn the Board Meeting and go into Executive Session for the purpose
of personnel. Roll call vote:
AYES: 6 – Hebda, Henley, Koch, Ryg,
Black, Cashman
NAYS: 0 – None
Motion declared carried.
Meeting adjourned at 10:40 p.m.
Approved this
_____ day of May, 2000.
_____________________________ ____________________________
Jeanne M. Schwartz Roger L. Byrne
Village Clerk Village
President