MINUTES
SPECIAL COMMITTEE OF THE
WHOLE MEETING
APRIL 11, 2000
IN ATTENDANCE: President
Byrne called the meeting to order at 8:25 a.m. The following Trustees were
present: Black, Hebda, Henley, Koch, Ryg.
Trustee Cashman was absent.
Also present were Village Manager Allison, Assistant Manager Kalmar, Finance Director Nakrin, Public Works Director Laudenslager and Deputy Clerk Pelletier.
1.
Fairway Drive Extension Planning Report.
Manager
Allison summarized information discussed at the meeting of April 3, 2000 with
residents of Centennial Crossings as stated in his memo-dated 4/7/2000 on
Design Alternatives. Roger Machut, Civiltech's project engineer stated the
right-of-way on the east side of the extension was 2-5 feet higher than the
west side presenting constraints on the development of roadway. The project was planned to minimize the
costs of the extension. He stated to
move the road further east would require additional retaining walls. Mr. Machut stated the Stage I improvement
was to construct four-foot wide pavement with 2 foot-wide gravel shoulder for
each of the two lanes. He stated that to narrow the roadway would be
impossible. Median strip was required
to allow turn lane at Huron St. and elimination of the median would only
benefit 7 homes. The 2000-foot roadway
would still require a 500-foot median for the turn lane. Mr. Machut presented the 5 alternatives for
buffer between the 25 homes that backup to the Fairway Drive extension. Option
A-Heavy landscaping at a cost of $140,000; Option B-Wooden Fence at a cost of
$115,000; Option C-Combination of Options A & B at a cost of $130,000;
Option D-3-foot Berm & 5-foot Wooden Fence at a cost of $235,000; and
Option E-Depressed Roadway & Retaining Walls at a cost of $1,100,000
(Draining costs still to be determined).
Trustee
Ryg inquired if the roadway could be designed the 2 lane road without the
median with 13-foot lane with curb and gutter.
Mr. Machut stated the road was designed similar to Buffalo Grove Rd. to
the south. Trustee Hebda inquired if a
median caused drivers to drive differently.
President Byrne questioned if there was no median if more head-on
collisions would occur. Trustee Black
inquired which homes would have a the fence in Option C and was informed that
Lots 107-121 would have the fence.
Trustee Koch stated Option C was a compromise of the residents and some
residents were against having a fence behind their homes. Trustee Ryg inquired if the fence would be
decorative or barrier style. Pictures
of the train station fence were distributed as an example of a barrier
fence. Any fence erected would be
maintained by the Village.
Jennifer
Hakko, Central Park Place resident stated she was glad the Hickory connection
had been eliminated. She stated
concerns if the road was 5-laned; more traffic would be generated. Removal of median could be detrimental to
many students crossing Fairway to get to the school and ball fields.
Manager
Allison stated a land bridge previously discussed had been eliminated due to
the cost.
Trustee
Koch question if the proposed roadway was ADA compliant.
Jennifer
Hakko questioned if a fence was installed for residents along Fairway Dr. what
would prohibit residents that backup to Rt. 45 would not request the same. She felt Option E was out of the question
due to cost, but was not in favor of the least expensive version.
Mike
Kordecki, Stone Fence resident, questioned if Option E could be left at grade
level versus lowering of the roadway.
Trustee Koch responded any movement of the road to the east would
require retaining wall.
Tom
Pettenon, 610 S. Ontario, stated he was a 9-year resident of the Village and
commended the Board on their diligence on discussing options with the
residents. He stated the fence would be
desirable but was not in favor of a solid fence. President Byrne stated he would like to see board-on-board, which
is more open and wind tolerant.
Debbie
Gaineri, 390 E. Marseilles, stated they have small children and would want a
fence with no visibility of the road.
The fence should be solid and as tall as possible.
Steve
Potts, 384 E. LaSalle, preferred to see better options than the choice of fence
given.
John
Keister, 374 E. Marseilles, thanked the Board for listening to their
concerns. He stated his home was the
closest to the roadway. He preferred to
have the backyard open with no fence.
He would prefer to install his own fence versus a wooden wall behind his
home. He preferred dense landscaping.
Mary
Banks, 340 Donnelley, reiterated her comments as stated during the Citizens
Wishing to Address the Board portion of the Board Meeting.
Barry
Labovitz, 386 E. Marseilles, preferred a fence versus landscaping. He stated he could plant his own
landscaping.
Mike
Moss, 366 E. Marseilles, preferred Option E.
Trustee Koch stated concerns of maintenance of the retaining over time.
Gary
Klages, 382 E. Marseilles, preferred Option C.
President Byrne inquired the distance of homes from road easement. He was informed that the distances varied. The homes with the alley to the back of
easement had a distance of 13-25 feet to garage. Homes that backup to easement where no alley exists were 110 feet
from easement.
Resident,
Lot 103, Centennial Crossings, stated he had a 3-year-old and was torn between
fence and landscaping. He had concerns
of Fairway becoming a speedway.
President Byrne mentioned the Grosse Point landscaping project that was
done to buffer homes from Rt. 83.
Wendy
Levy, 364 LaSalle, Lot 112, stated she had dogs and would prefer having a
fence.
Frank
Rockwell, 368 LaSalle, Lot 113, stated viable options were being discusse, but
requested more options be explored.
President Byrne stated this meeting was to consider options. Road was planned long before Centennial
Crossings was conceived. Landbanking
had been done for Centennial Crossing at Rt. 45 and when Rt. 45 is widened in
the future, the road easements for that project would be to the south towards
the cemetery property.
Resident,
390 Marseilles, preferred fencing with landscaping on both sides of fence. Manager Allison stated Town and Country was
responsible for landscaping for homeowner's property. Trustee Koch stated the homeowners could purchase additional
landscaping for their property.
Sherry
Labovitz, 386 E. Marseilles, Lot 107, preferred fencing with mature
landscaping. She stated concerns on
security and would like to see the speed limit set at 30 mph. The homeowner association allows only picket
fencing. She thanked the Board for
listening to resident concerns.
Trustee
Black inquired if the homeowners association would allow the Option A
fence. She was informed the homeowners
association allowed only 4-foot white picket fencing. Trustee Black stated she would like to see more decorative
fencing. She questioned accessibility
of homeowners to the bikepath by way of gates in the fencing.
Trustee
Koch reiterated concerns to moving the roadway east. He preferred to keep the current east landscaping.
John
Houbion, 369 Hobblebush, inquired about the bikepath extending south of Rt. 45
by way of underpass. President Byrne
stated the bikepath was not part of this project.
Manager
Allison stated the county had no plan for bridge. Bikepath crossing was located at Metra station through Centennial
Crossings. President Byrne stated there
was no underpass in plans. Trustee Koch
stated underpass crossings had security risks.
President
Byrne stated he would like to see landscaping and fencing was
questionable. Residents seemed to have
different ideas whether they want landscaping or fencing.
Trustee
Koch stated the Stevenson High School berm should be investigated to see if a
landscape berm was feasible for this project.
President Byrne questioned the impact a berm would have on drainage. Mr. Machut stated there currently as a swale
and drains every 4 houses. Berm would
have additional costs to relocate utilities.
Mr. Machut stated concerns of fence and berm, which would have the fence
higher than garages on certain properties.
President
Byrne stated a consensus of the residents was needed. Ms. Hakko stated one vote from each household should be
allowed.
Trustee
Ryg stated more consideration should be done as to whether it would be 6-foot
or 8-foot fence. She preferred
evergreens versus deciduous shrubbery.
Trustee
Black suggested each homeowner mark on the plan their preference to options and
Trustee Hebda concurred.
Resident,
Lot 78, stated concerns of viewing the alley from her kitchen.
The
Board concurred Option E was too expensive.
Option
D would impact the homeowner's backyards with the slope of berm.
Manager
Allison to notified homeowners not present as to their preference.
2.
FY2000-01 Budget.
G. Resident Direct Benefit Fund
Social
Service Grant requests were presented.
Peer/Jury Program through Omni and the Police Department should be
investigated. Trustee Ryg stated the
service organizations were spending more on services than they were being
budgeted to receive in grant funding.
Trustee Henley stated he would like to see documentation of what was
spent by the social service organizations when they do their grant applications
in the future. Motion by Trustee Ryg, second by Trustee Hebda to approve the
Social Service Grants in the amount of $51,500. Roll call vote:
Ayes: 4-Hebda, Koch, Ryg, Black
Nays: 1-Henley
Absent: 1-Cashman
Motion
declared carried.
Trustee
Ryg inquired about the use of the golf course by local charities. She inquired about a Park District donation
and President Byrne stated it would be discussed at the 4/18 meeting. President Byrne inquired if the Park
District had budgeted monies for development of the Vernon Hills Athletic Complex ball fields and
Manager Allison stated Mr. DeGraaf had informed him funds were not available.
Motion
by Trustee Black, second by Trustee Hebda to approve the Resident Direct
Benefit Fund budget in the amount of $462,000.
Roll call vote:
Ayes: 5-Henley, Koch, Ryg, Black, Hebda
Nays: 0-None
Absent: 1-Cashman
Motion
declared carried.
A. Replacement Fund
Motion
by Trustee Ryg, second by Trustee Black to approve the Replacement Fund Budget
in the amount of $1,644.000. Roll call
vote:
Ayes: 5- Koch, Ryg, Black, Hebda, Henley
Nays: 0-None
Absent: 1-Cashman
Motion
declared carried.
B. Community Infrastructure Development Fund
Trustee
Ryg questioned $20,000 for additional landscaping along Seavey Ditch. $20,000 was pulled. Motion by Trustee Black, second by Trustee
Henley to approve the Community Infrastructure Development Fund Budget in the
amount $6,200,000. Roll call vote:
Ayes: 5- Koch, Ryg, Black, Hebda, Henley
Nays: 0-None
Absent: 1-Cashman
Motion
declared carried.
C. Motor Fuel Tax Fund
Trustee
Ryg questioned the discrepancy on item K.1. between department request the
manager's request regarding the street rehab of A streets. Motion by Trustee Henley, second by Trustee
Hebda to approve the Motor Fuel Tax Fund Budget in the amount of $829,312. Roll call vote:
Ayes: 5-Black, Hebda, Henley, Koch, Ryg
Nays: 0-None
Absent: 1-Cashman
Motion
declared carried.
D. 911 Fund
Budget
to be reviewed with new Chief of Police.
Motion by Trustee Hebda, second by Trustee Koch to approve the 911 Fund
Budget in the amount of $94,000. Roll
call vote:
Ayes: 5- Hebda, Henley, Koch, Ryg, Black,
Nays: 0-None
Absent: 1-Cashman
Motion
declared carried.
E. 2001 Bond Fund
Motion
by Trustee Henley, second by Trustee Koch to approve the 2001 Bond Fund Budget
in the amount of $5,000,000. Roll call
vote:
Ayes: 5- Henley, Koch, Ryg, Black, Hebda
Nays: 0-None
Absent: 1-Cashman
Motion
declared carried.
F. Committee
Fund
Trustee Koch questioned the $27,250 Senior budget. He inquired where their holiday party would
be held and how elaborate. Trustee
Henley questioned the budgeted art supplies and exercise equipment. President Byrne inquired about the
"Art-in Architecture" fee for $12,400. Motion by Trustee Black, second by Trustee Ryg to approve the
Committee Budget the amount of $93,346 to be allocated as follows: Planning and
Zoning-$4,776, Zoning Board of Appeals-$378, Fire and Police
Commission-$53,692, Traffic Advisory Committee-$500, Citizens Environmental
Committee-$1,000, Historical Society-$1,000, Senior Citizen Committee-$27,250,
Blood Drive Committee-$300, Electrical Commission-$50 and Forestry Advisory
Committee-$4,400 for a total. Roll call
vote:
Ayes: 4- Koch, Ryg, Black, Hebda
Nays: 0-None
Absent: 1-Cashman
Present: 1-Henley
Motion
declared carried.
(Trustee Black left at 10:45 p.m.)
H. Motel/Hotel Fund
Trustee
Ryg inquired about the village map pinpointing retail locations. Motion by Trustee Henley, second by Trustee
Koch to approve the Hotel/Motel Tax Fund Budget in the amount of $520,000 with the amendment that the
$311,000 originally budgeted for debt service is to be budgeted for permanent
improvements. Roll call vote:
Ayes: 5- Koch, Ryg, Hebda, Henley, Byrne
Nays: 0-None
Absent: 2-Black, Cashman
Motion
declared carried.
I. Completion
of Events Fund
Trustee
Koch stated his objections to the "Frosty" balloon display for the
annual Light Show. He inquired about
the $6,000 Sound System rental fee. Mr.
Nakrin was to research. Trustee Ryg inquired about the addition $12,500 fee for
new displays and this item was deleted from the budget. Motion by Trustee Henley, second by Trustee
Hebda to approved the Events Fund Budget in the amount of $295,031 which
includes $14,000 for Arbortheater Concerts, $7,000 for the Community Dance,
$162,375 for the light show and $17,000 for Summer Celebration. Roll call vote:
Ayes: 4- Koch, Ryg, Hebda, Henley
Nays: 0-None
Absent:
2-Black, Cashman
Motion
declared carried.
J. Committee
Budgets
Motion
by Trustee Hebda, second by Trustee Henley to approve the Committee Budget for
the amount of $93,346 to be allocated as follows: Planning and Zoning-$4,776,
Zoning Board of Appeals-$378, Fire and Police Commission-$53,692, Traffic
Advisory Committee-$500, Citizens Environmental Committee-$1,000, Historical
Society-$1,000, Senior Citizen Committee-$27,250, Blood Drive Committee-$300,
Electrical Commission-$50 and Forestry Advisory Committee-$4,400. Roll call vote:
Ayes: 4- Hebda, Henley, Koch, Ryg
Nays: 0-None
Absent:
2-Black, Cashman
Motion
declared carried.
K. President & Trustees
Motion by Trustee Hebda,
second by Trustee Henley to approve the President and Trustees budget for the
amount of $71,927. Roll call vote:
Ayes: 4- Hebda, Henley, Koch, Ryg
Nays: 0-None
Absent:
2-Black, Cashman
Motion
declared carried.
L. Judiciary
Trustee
Ryg suggested revisiting selection of professional services in general. Motion by Trustee Hebda, second by Trustee
Ryg to approve the Judiciary Budget in the amount of $276,000. Roll call vote:
Ayes: 4- Hebda, Henley, Koch, Ryg
Nays: 0-None
Absent:
2-Black, Cashman
Motion
declared carried.
President
Byrne requested remaining Items M-Q be approved by Omnibus Vote:
Motion
by Trustee Henley, second by Trustee Ryg to approve Items M-Q by Omnibus Vote:
Roll call vote:
Ayes: 4- Hebda, Henley, Koch, Ryg
Nays: 0-None
Absent:
2-Black, Cashman
Motion
declared carried.
M. 2000 Bond Project Fund in the amount of
$4,500,000. Approved by omnibus vote.
N. 1995 Bond Project Fund in the amount of
$44,000. Approved by omnibus vote.
O. Review & Inspection Budget Fund in
the amount of $690,000. Approved by
omnibus vote.
P. Drug Forfeiture Budget in the
amount of $18,000. Approved by omnibus
vote.
Q. Cultural/Community Budget Fund in the
amount of $120,000. Approved by omnibus
vote.
3. Route 60 Corridor Improvements
President Byrne referred to a memo dated 3/29/2000 to Kirk
Brown, Illinois State Secretary of Transportation regarding the Traffic
Improvements in the Lake County Rt. 60 Corridor. Manager Allison requested permission to send memo as that the
project needed municipality support.
Trustee Koch stated second piece needed further study.
4. Adjournment
Motion by Trustee Ryg, second by Trustee Henley to adjourn the
Committee of the Whole Meeting.
Roll call vote:
Ayes: 4- Koch, Ryg,
Hebda, Henley
Nays: 0-None
Absent: 2- Black,
Cashman
Abstain: 0-None
Motion declared carried.
Meeting adjourned at 11:15 p.m.
Linda
Pelletier, Deputy Village Clerk Roger L. Byrne, Village President