MINUTES

COMMITTEE OF THE WHOLE MEETING

VILLAGE OF VERNON HILLS

APRIL 4 , 2000

IN ATTENDANCE: President Byrne called the meeting to order at 9:31 p.m. The following Trustees were present: Black, Cashman, Koch and Hebda.

Also present were Manager Allison, Assistant Manager Kalmar, Finance Director Nakrin, Building Commissioner Gerth, Acting Police Chief Kincaid, Public Works Director Laudenslager, Assistant to the Manager Teich, Corporation Counsel Citron, and Village Clerk Schwartz.

1. MINUTES

Motion by Trustee Hebda, second by Trustee Koch to approve the 3/11/2000 and 3/14/2000 Special Committee Minutes. Roll call vote:

AYES: 4 – Black, Cashman, Hebda, Koch

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried.

2. CDW SIGN VARIANCES

Building Commissioner Gerth reported that CDW was denied the signage as proposed by the Zoning Board of Appeals because of the size. CDW submitted a revised request for a variance decreasing the square footage of the signs. The existing signage totals 1181 sq. ft. The initially proposed signage totaled 1635 sq. ft. The revised proposed signage totals 1200 sq. ft. Motion by Trustee Cashman, second by Trustee Koch to approve the signage as presented. Roll call vote:

AYES: 4 –Cashman, Hebda, Koch, Black

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried.

3. GREGG’S LANDING BEAVER CREEK, POD 13 – SIGNAGE AND SETBACK VARIANCE FOR LOT 30

Tim Nelson of Allen L. Kracower & Associates representing Elliott Homebuilders, Inc. requested final site, landscape and signage approval for this custom homebuilder. Staff stated they had no open issues. Motion by Trustee Cashman, second by Trustee Black to approve the final site, landscape and signage plan for POD 13, Beaver Creek with a revision dated 2/24/00 subject to the conditions required by the Planning and Zoning Commission and approval of the setback line for Lot 30 pursuant to Exhibit A. Roll call vote:

AYES: 4 –Hebda, Koch, Black, Cashman

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried.

4. SANCTUARY POINT RESUBDIVISION – CONSIDERATION OF PRELIMINARY AND FINAL PLAT APPROVAL

Mehran Farahmandpour of Maemar PC requested approval to of the amended plat for Sanctuary Point. The re-subdivision would allow for the construction of 3 bedroom homes on Lots 2, 7, 10, 13 and 19. The look of the homes would remain the same. There are no staff concerns. Motion by Trustee Black, second by Trustee Hebda for the final plat approval of the amended plat for Sanctuary Point Subdivision with a revision dated 11/10/99 subject to the three conditions as set forth by the Planning & Zoning Commission in their minutes dated March 8, 2000. Roll call vote:

AYES: 4 – Koch, Black, Cashman, Hebda

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried.

5. AMLI AT MUSEUM GARDENS POD 1 – FINAL SITE AND LANDSCAPE PLANS

Ivan Kane, attorney for AMLI and Steve Ross, VP of AMLI, were present. The P&Z Commission gave its recommendation subject to 5 conditions as outline in their minutes of 3/1/00. The petitioner is in agreement with those conditions. Tim Nelson gave an overview of the site plan. President Byrne confirmed a right-in and right-out access off of Milwaukee and questioned if it would be into a deceleration lane. Engineer Brown stated they are working on the specifics with IDOT. Jay Lingren, traffic engineer for AMLI, stated they have enough room for the extra lane.

Trustee Hebda asked if the 7-story building could be reduced. The petitioner stated the site is restricted and the unit count gives them the feasibility to do all the extra amenities.

The shingle color was changed to reflect the color on the rendering as per the P&Z comments. Assistant to the Manager Teich stated that staff requested they use a 40-year random tab shingle and the petitioner stated it was their goal to meet staff’s requirements and the color on the rendering.

The petitioner stated their desire to upgrade to a 3-hour firewall between the units and will cover the additional cost for inspections as noted by Building Commissioner Gerth.

Concerns were brought up by President Byrne about using drivet as one of the materials used. Building Commissioner Gerth stated his reservations about the longevity. President Byrne asked what kind of maintenance schedule there is for the finish on the drivet. The petitioner will get an answer but does not have one at this time. Building Commissioner Gerth stated that proper installation of the drivet makes a difference in its longevity. More information needs to be obtained to confirm the extensive use of this material.

Manager Allison noted a recommendation of a fire donation for properties of excessive height. The petition stated that no donation was required under the annexation agreement but would be willing to contribute $50,000.

Motion by Trustee Koch, second by Trustee Cashman to approve the final site and landscape plans as presented for AMLI at Museum Gardens subject to the P&Z conditions outlined in their 3/1/00 minutes, an upgrade to a 3-hour unit separation, 40-year random tab roof shingles on the whole project and a $50,000 contribution. Roll call vote:

AYES: 4 – Koch, Black, Cashman, Hebda

NAYS: 0 – None

ABSENT: 2 – Ryg, Henley

Motion declared carried.

6. ADJOURNMENT

Motion by Trustee Cashman, second by Trustee Koch to adjourn the Committee of the Whole meeting and go into Executive Session for the purpose of land acquisition. Roll call vote:

AYES: 4 – Cashman, Hebda, Black, Koch

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried. Meeting adjourned at 10:50 p.m.

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Jeanne M. Schwartz, Village Clerk Roger L. Byrne, Village President