MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD APRIL 4, 2000

1. President Byrne called the meeting to order at 7:02 p.m.

2. Roll call indicated the following Trustees present: Black, Cashman, Hebda, Koch.

Also present were Manager Allison, Assistant Manager Kalmar, Finance Director Nakrin, Acting Chief Kincaid, Public Works Director Laudenslager, Building Commissioner Gerth, Assistant to the Manager Teich, Corporation Counsel Kenny, and Village Clerk Schwartz.

3. The Pledge of Allegiance was given.

4. Citizens Wishing to Address the Board

Lisa Warner of 16 Greenvale stated that intergovernmental transfers of dollars are inappropriate without clear public need and a system of accountability.

Steve Klein of 90 S. Old Creek inquired about an investigation into the validity of the intergovernmental agreement with the Park District for the expanded aquatic center that he asked for. The project as outlined in the agreement is not the project they are proposing to build now. He requested that the money not be transferred to the Park District until the issue is resolved and asked for a committee to be formed to monitor the project. President Byrne stated the issue will be put on the April 18, 2000 agenda. Trustee Cashman asked for a copy of the minutes on the agreement.
  1. Reports of Village Officials

A. Village President

i. President Byrne introduced Mark Fleischhauer as the new Chief of Police and swore him in.

ii. Motion by Trustee Koch, second by Trustee Black to approve the appointment of Deputy Chief Jim Spiegel of Countryside Fire Protection District to the E-911 Board. Roll call vote:

AYES: 4 – Cashman, Hebda, Koch, Black

NAYS: 0 – None

ABSENT: 2 – Henley, Black

Motion declared carried.

iii. President Byrne read a proclamation regarding the dedication of Vernon Hills High School.

iv. President Byrne read a proclamation recognizing April 2-8, 2000 as "International Building Safety Week".

B. Village Manager

i. Motion by Trustee Black, second by Trustee Hebda to approve the following 2000-2001 budgets:

Summer Celebration and Events Committee $179,500

Fourth of July Parade Committee $76,700

Pageant Committee $7,250

Fishing Derby $4,000

Roll call vote:

AYES: 5 – Hebda, Koch, Black, Cashman, Byrne

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried.

Motion by Trustee Hebda, second by Trustee Black to approve the 2000-2001 Symphony Committee budget for $6,206. Roll call vote:

AYES: 4 – Black, Cashman, Hebda, Byrne

NAYS: 1 – Koch

ABSENT: 2 – Henley, Ryg

Motion declared carried.

ii. Motion by Trustee Black, second by Trustee Koch to approve the membership for 2000 to the Lake County Partners for $500. Roll call vote:

AYES: 4 – Koch, Black, Cashman, Hebda

NAYS: 0 – None

ABSENT: 2 – Ryg, Henley

Motion declared carried.

C. Public Works Director

i. Motion by Trustee Hebda, second by Trustee Koch for the approval of the Indoff Company to purchase and install a mezzanine for the amount of $10,650 and the installation of a dry fire protection system by Century Fire Protection Systems for the amount of $2,150 for the cold storage building at the Public Works complex, not to exceed the amount of $12,710. Roll call vote:

AYES: 5 – Black, Cashman, Hebda, Koch, Byrne

NAYS: 0 – None

ABSENT: 2 – Ryg, Henley

Motion declared carried.

ii. Public Works Director Laudenslager announced the opening of a bid for the Port Clinton Road Bridge. The results were as follows:

Areatha Construction Co. $149,944.65

Albin Carlson & Co. $185,688.95

Alliance Contractors, Inc. $191,438.34

Staff recommended awarding the bid to Areatha Construction Co. stating that the bid is higher than estimated but Lincolnshire will be splitting the cost with Vernon Hills. Motion by Trustee Hebda, second by Trustee Black for authorization and approval to award the Port Clinton Bid to Areatha Construction Co. in the amount of $149,944.65. Roll call vote:

AYES: 4 – Black, Cashman, Hebda, Koch

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried.

iii. Motion by Trustee Koch, second by Trustee Black for approval of Video and Sound Service, Inc. for the purchase and installation of security cameras and hardware for Metra station ($13,800) and $5,950 for the Arbortheater. Also approval of Umdenstock Electric for the purchase of the control cabinet at the Metra Station.

AYES: 5 – Cashman, Hebda, Koch, Black, Byrne

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried.

(Corporation Counsel Citron arrived and Corporation Counsel Kenny left 8:20 p.m.)

iv. Motion by Trustee Black, second by Trustee Koch to approve the purchase of 8 Hapco street light poles from Steiner Electric for the Hawthorn Parkway Dam and Roadway Reconstruction Project in an amount not to exceed $11,516.24. Roll call vote:

AYES: 4 – Hebda, Koch, Black, Cashman

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried.
  1. Village Engineer

    2. i. Village Engineer Brown summarized his memo dated March 16, 2000 regarding Gregg’s Landing Beaver Creek Park. Park District Director De Graaf stated the Park District would be interested in the site as a tot lot if the ditch could be filled. Motion by Trustee Cashman, second by Trustee Hebda to approve engineering services by Christopher B. Burke Engineering, Ltd. To determine the feasibility of installing a stormwater sewer in place of the existing ditch at Gregg’s Landing, Pod 13, Beaver Creek Park not to exceed $4,500 and authorization for the Village President to sign said agreement. Roll call vote:

    AYES: 4 – Koch, Black, Cashman, Hebda

    NAYS: 0 – None

    ABSENT: 2 – Henley, Ryg

    Motion declared carried.

  2. Building Commissioner

i. Building Commissioner Gerth stated that Michael Klingl of Home Depot is requesting an outdoor seasonal merchandise display and sales area which would include an 8’ tall wire fence around the perimeter of 70’ x 79’ display area. The Board denied the request as presented. The petitioner can re-apply with a new plan.

6. Omnibus Vote Agenda

President Byrne read the Omnibus Vote Agenda items A-K. Staff pulled Item K. Motion by Trustee Black, second by Trustee Hebda to approve the Omnibus Vote Agenda Items A-K. Roll call vote:

AYES: 4 – Koch, Black, Cashman, Hebda

NAYS: 0 – None

ABSENT: 2 – Ryg, Henley

Motion declared carried.
  1. Approval of 3/11/00 Special Board Minutes. Approved by omnibus vote.

B. Approval of voucher list of bills dated 4/04/00 in the amount of $254,198.69. Approved by omnibus vote.

C. Department Reports:

i. 2/00 Finance Director/Treasurer’s Report

ii. 2/00 Golf Course Report

Approved by omnibus vote.
  1. Approval and passage of Ordinance 2000-26 granting a variance for a privacy and split rail fence at 361 Cherry Valley Road. (Unanimously approved at 3/21/00 Committee of the Whole). Approved by omnibus vote.

E. Approval and passage of Ordinance 2000-27 granting final site and landscape plan approval for property commonly known as Lots 9 and 10 in the Marketplace/Riverview Resubdivision (a.k.a. Sam’s Club Outlots). Approved by omnibus vote.

F. Approval and passage of Resolution 2000-08 to authorize the Village to engage the professional services of Swarztrauber & Co. for provision of the Village FY1999-2000 Financial Audit not to exceed $31,000 and pay related expenses to Swartztrauber & Co. not to exceed $1,000. Approved by omnibus vote.
  1. Approval and passage of Resolution 2000-09 Contracts for Summer Celebration 2000. Approved by omnibus vote.
  2. Approval and passage of Resolution 2000-10 for Brule Native Dance Contract for Revolutionary War. Approved by omnibus vote.
  3. Approval and passage of Resolution 2000-11 for 2000 Fourth of July Fireworks. Approved by omnibus vote.
  1. Approval of amendment to the Senior Van Policy to include trips to Vernon Area Library. Approved by omnibus vote.

6. Unfinished/Additional Business

A. Greg Dose representing EXPO Design Center stated that the parking lot was revised to landbank 26 spaces. The original 100 spaces requested by Planning & Zoning was denied by Kmart. Staff and Board agreed with the plan as presented.

Stephanie Harris presented the revised monument sign stating it was reduced to 12’ high totaling 35 square feet. The aluminum panels will illuminate at night. President Byrne noted it looked like the last sign that was denied. Trustee Koch stated there were too many colors. The Board asked to see a revised sign with a neutral background. The subject will be brought back on April 18, 2000.

B. Staff presented a revised Meeting Room Policy incorporating the discussion of the 1/18/00 Committee of the Whole meeting. Changes to the existing policy were underlined. Corporation Counsel Citron suggested expanding upon #11 in the event of damage. Trustee Koch suggested including in the policy showing how to use the equipment before it is rented. Motion by Trustee Koch, second by Trustee Hebda to approve the Meeting Room Policy as presented with attorney changes to #9 and #11. Roll call vote:

AYES: 4 –Black, Cashman, Hebda, Koch

NAYS: 0 – None

ABSENT: 2 – Ryg, Henley

Motion declared carried.
  1. New Business
  1. Trustee Cashman asked if there was an architectural review committee set up for reviewing business parks. Staff replied there was not and that a technical review is done on certain projects.
  2. Trustee Cashman mentioned an interview he saw with the Mayor of Palatine discussing train horns and whistles and asked staff to investigate the issues discussed.
  3. Trustee Cashman suggested requiring a contract with issues addressed when the golf course clubhouse is rented because the risk and exposure is too great to the Village.
  4. Trustee Cashman commended the women of Old Grove who organized a function to benefit SEDOL. They raised $2250.

8. Adjournment

Motion by Trustee Black, second by Trustee Koch to adjourn the Board Meeting. Roll call vote:

AYES: 4 – Black, Cashman, Hebda, Koch

NAYS: 0 – None

ABSENT: 2 – Henley, Ryg

Motion declared carried.

Meeting adjourned at 9:25 p.m.

Approved this _____ day of April, 2000.

 

_____________________________ ____________________________

Jeanne M. Schwartz Roger L. Byrne

Village Clerk Village President