MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD MARCH 21, 2000

1. President Byrne called the meeting to order at 7:06 p.m.

2. Roll call indicated the following Trustees present: Cashman, Hebda, Henley, Koch, Ryg.

Also present were Manager Allison, Finance Director Nakrin, Acting Chief Kincaid, Assistant Manager Kalmar, Public Works Director Laudenslager, Building Commissioner Gerth, Corporation Counsel Citron, Attorney Geo-Karis and Village Clerk Schwartz.

The Pledge of Allegiance was given.

3. Citizens Wishing to Address the Board

Jim Wessels of 13 Warrington presented 2 plans proposed by the Park District adding additional parking spaces to Deerpath Park. He requested a traffic and environmental study and stated his concerns about traffic from non-residents. He suggested investigating parking by the corporate center. President Byrne stated the Village is under limited control, since this is a park district issue but will have staff research the criteria that needs to be met for this project. Trustee Ryg reported that the Park District meeting will be held on Thursday, March 23, 2000 and is open to public discussion.
  1. Reports of Village Officials

A. Village President

i. President Byrne read a proclamation congratulating Matthew McNeill and Todd Wesley on receiving their Eagle Boy Scout Ranking.

ii. President Byrne read a proclamation recognizing April 2000 as Blue Ribbon Month, Child Abuse Prevention Month.

iii. President Byrne read a proclamation recognizing April 2000 as Fair Housing Month.

iv. Motion by Trustee Hebda, second by Trustee Ryg to approve the passage of Resolution 2000-04 in support for the Conservation and Reinvestment Act. Roll call vote:

AYES: 5 – Cashman, Hebda, Henley, Koch, Ryg

NAYS: 0 – None

ABSENT: 1 – Black

Motion declared carried.

Recess

Motion by Trustee Henley, second by Trustee Hebda to recess the Board Meeting and go to Committee of the Whole. Roll call vote:

AYES: 6 – Hebda, Henley, Koch, Ryg, Black, Cashman

NAYS: 0 – None

Motion declared carried.

Board recessed at 7:33 p.m. and reconvened at 9:28 p.m. Trustee Koch was absent and Trustee Black was present.

Item Pulled from Omnibus

N. Motion by Trustee Henley, second by Trustee Ryg to approve and authorize the Village President to sign a purchase agreement for the property commonly known as the Cordo property on Route 45 subject to final review and approval by Corporation Counsel. Roll call vote:

AYES: 5 – Ryg, Black, Cashman, Hebda, Henley

NAYS: 0 – None

ABSENT: 1 – Koch

Motion declared carried.

Reports of Village Officials (continued)

B. Village Manager

i. Motion by Trustee Ryg, second by Trustee Hebda to approve $250 towards the District 128 Graduation Party. Roll call vote:

AYES: 5 – Ryg, Black, Cashman, Hebda, Henley

NAYS: 0 – None

ABSENT: 1 – Koch

Motion declared carried.

C. Public Works Director

i. Public Works Director Laudenslager announced the opening of a bid for the Arbortheater bike path connection. The results were as follows:

Maneval Construction $49,460.40

ReiDesigne Landscape Contractors $57,490.00

GF Structures $128,855.00

Staff recommended awarding the bid to Maneval Construction. Motion by Trustee Henley, second by Trustee Cashman for the approval and authorization for the Village President to execute a contract with Maneval Construction of Grayslake in the amount of $49,460.00 for the Arbortheater bike path connection. Roll call vote:

AYES: 5 – Black, Cashman, Hebda, Henley, Ryg

NAYS: 0 – None

ABSENT: 1 – Koch

Motion declared carried.

ii. Public Works Director Laudenslager announced the opening of a bid for the ditch stabilization project between the Vernon Hills Athletic Complex and Seavey Creek. The results were as follows:

Midwest Ecological Services $69,564.50

McGinty Brothers $74,387.00

Staff recommended awarding the bid to Midwest Ecological Services. Motion by Trustee Black, second by Trustee Henley for approval and authorization for the Village President to execute a contract with Midwest Ecological Services in the amount of $69,546.50 for ditch stabilization between the Vernon Hills Athletic Complex and Seavey Creek. Roll call vote:

AYES: 5 – Cashman, Hebda, Henley, Ryg, Black

NAYS: 0 – None

ABSENT: 1 – Koch

Motion declared carried.

iii. Motion by Trustee Hebda, second by Trustee Black to approve of a controlled burn of the prairie area at the Arbortheater near the gazebo as requested by Landscape Architect Poi. Roll call vote:

AYES: 5 – Hebda, Henley, Ryg, Black, Cashman

NAYS: 0 – None

ABSENT: 1 – Koch

Motion declared carried.
  1. Village Engineer

    2. i. Village Engineer Brown reported that the following streets are proposed for the 2000 Road Rehabilitation program: Alexandria Drive, Adair Court, Astoria Court, Avon Court, Appleton Drive and Arcadia Court. Trustee Henley recommended apprising the residents affected as soon as possible of the upcoming disruption.

  2. Building Commissioner

i. Motion by Trustee Cashman, second by Trustee Ryg to approve seasonal outdoor merchandise sales for Super K-Mart as presented in Building Commissioner Gerth’s memo dated March 11, 2000. Roll call vote:

AYES: 5 – Henley, Ryg, Black, Cashman, Hebda

NAYS: 0 – None

ABSENT: 1 – Koch

Motion declared carried.

ii. Building Commissioner Gerth suggested drafting an ordinance for consideration by the Board on outdoor seasonal business activities that would allow the Building Department to issue an annual permit to businesses who have previously been granted approval from the Board. The Board agreed.

5. Omnibus Vote Agenda

President Byrne read the Omnibus Vote Agenda items A-M, O-Q. Motion by Trustee Henley, second by Trustee Ryg to approve the Omnibus Vote Agenda Items A-M, O-Q. Roll call vote:

AYES: 5 – Ryg, Black, Cashman, Hebda, Henley

NAYS: 0 – None

ABSENT: 1 - Koch

Motion declared carried.
  1. Approval of 3/07/00 Board Minutes. Approved by omnibus vote.

B. Approval of voucher list of bills dated 3/21/00 in the amount of $179,093.83. Approved by omnibus vote.

C. Department Reports:

i. 2/00 Police Department Report

ii. 2/00 Building Department Report

Approved by omnibus vote.
  1. Approval and passage of Ordinance 2000-23 regarding disposition of surplus village property by salvage. Approved by omnibus vote.

E. Approval and passage of Ordinance 2000-24 amending Ordinance 2000-17, being Section 3-12 of the Village of Vernon Hills, Code of Ordinances relative to Liquor Control, allowing six (6) Class "B" Liquor Licenses. (Walgreen’s will no longer be selling alcohol). Approved by omnibus vote.

F. Approval and passage of Ordinance 2000-25 granting a Special Use Permit and Final Site and Landscaping Plan approvals for Certain Park Improvements on property commonly known as Grosse Pointe Park located at the southeast corner of Grosse Pointe Boulevard and Southfield Drive, in the Village of Vernon Hills, Lake County. (Approved at 2/15/2000 Committee of the Whole). Approved by omnibus vote.
  1. Approval and passage of Resolution 2000-05 amending Resolution 96-09 re: Golf Enterprise Fund Repayment of General Fund Loan. Approved by omnibus vote.
  2. Approval and passage of Resolution 2000-06 authorizing an interagency agreement between the Illinois State Police and the Vernon Hills Liquor Control Commission. Approved by omnibus vote.
  3. Approval and passage of Resolution 2000-07 regarding White Deer Run Golf Course Signage. (Approved at 3/07/2000 Committee of the Whole). Approved by omnibus vote.
  1. Approval of revised 12/99 Golf Course Report. Approved by omnibus vote.
  2. Approval of 2000-01 Zoning Map. (Approved at 2/15/2000 Committee of the Whole). Approved by omnibus vote.
  3. Approval of Police Department request to hire the Telecommunicator approved in the FY2000/2001 budget approximately 6 weeks early, using available funds in this year’s personnel budget. Approved by omnibus vote.
  4. Approval of Building Department request to hire the Administrative Assistant II approved in the FY2000/2001 budget approximately 6 weeks early, using available funds in this year’s personnel budget. Approved by omnibus vote.
  1. Approval of payment for actual expenses incurred in the search for the police chief’s position not to exceed $3,500 to the PAR Group as indicated in their contract. Approved by omnibus vote.
  2. Approval of Temporary Athletic Field at American Hotel Registry (AHR) Approved by omnibus vote.
  3. Approval to release Letter of Credit #60746260 – ETA – Lakeview Partners. Approved by omnibus vote.

6. Unfinished/Additional Business

A. Corporation Counsel Citron reported his findings on the number of users that can be part of an outlot. The 1986 Annexation Agreement prohibited any changes to the Zoning Ordinance in effect; therefore the 1991 Zoning Ordinance limiting out-lots to one building and one user is not applicable. Staff reported that all open issues were resolved. Motion by Trustee Black, second by Trustee Ryg to approve Sam’s Club Outlots 9 and 10 – Final Site and Landscape Plan. Roll call vote:

AYES: 5 – Ryg, Black, Cashman, Hebda, Henley

NAYS: 0 – None

ABSENT: 1 – Koch

Motion declared carried.
  1. New Business
  1. Trustee Cashman noted that Allstate is moving into the Deerpath Atrium.

  2. Trustee Cashman reported that the school dedication for Vernon Hills High School is scheduled for April 9, 2000.
  3. Trustee Cashman referred to a letter from Park District Commissioner Skidmore dated March 17, 2000 regarding an extension of the donation of $150,000 annually. He asked that this subject be put on the April 4 or April 11, 2000 Committee of the Whole.
  4. President Byrne reported that Jim Spiegel applied for the open position on the 911 Advisory Board and President Byrne asked that it be placed on April 4, 2000 agenda.
  5. President Byrne reported that the Transportation Management Association is seeking prioritization of the projects for the road improvements along the Route 60 corridor.
  6. Trustee Ryg referred to a letter from the President of Long Grove regarding negotiation of an intergovernmental boundary agreement. She asked if the Board would be addressing the letter. President Byrne suggested putting the item on Committee of the Whole.
  7. Trustee Ryg asked that possible membership to the Des Plaines Watershed be put on a future agenda. President Byrne also suggested membership in Lake Partners.
  8. Trustee Ryg noted that other communities offer seniors benefits who own their own home, i.e. reduced permit and inspection fees. She asked for a survey to be done through the Northwest Municipal League. President Byrne suggested contacting Mayor Sindles of Mundelein to see what their working document is on this matter.
  9. Trustee Henley made reference to a staff report showing businesses that are not in compliance with their original landscape plan and asked that the report be made available to the Board.
  10. Trustee Hebda asked if the Village looks at the credit history of builders before they make a presentation to the Board. Manager Allison stated that that is difficult to ascertain. Corporation Counsel stated it is very difficult to determine their financial viability.
  11. Trustee Hebda suggested seeking park land on lots from United Developers.

8. Adjournment

Motion by Trustee Cashman, second by Trustee Black to adjourn the Board Meeting. Roll call vote:

AYES: 5 –Black, Cashman, Hebda, Henley, Ryg

NAYS: 0 – None

ABSENT: 1 - Koch

Motion declared carried. Meeting adjourned at 10:25 p.m.

Approved this _____ day of April, 2000.

 

_____________________________ ____________________________

Jeanne M. Schwartz Roger L. Byrne

Village Clerk Village President