MINUTES OF THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS
HELD FEBRUARY 15, 2000
1. Deputy Clerk Pelletier called the meeting to order at 7:15 p.m.
2. Roll Call indicated the following Trustees present: Black, Cashman, Hebda, Koch, Ryg. Absent were President Byrne and Trustee Henley.
Motion by Trustee Koch, second by Trustee Ryg to appoint Trustee Cashman as President Pro-Tem. Roll call vote:
AYES: 5-Cashman, Hebda, Koch, Ryg, Black
NAYS: 0- None
ABSENT: 1-Henley
Motion declared carried.
Also present were Village Manager Allison, Assistant Village Manager Kalmar, Finance Director Nakrin, Acting Chief Kincaid, Building Commissioner Gerth, Public Works Director Laudenslager, Purchasing Agent/Accountant Koperski, Corporation Counsel Kenny and Deputy Clerk Pelletier.
3. The Pledge of Allegiance was given.
4. Citizens Wishing to Address the Board
None
5. Reports of Village Officials
Motion by Trustee Koch, second by Trustee Ryg to amend the Board Agenda by adding Item 5.B.2. - Vernon Hills Athletic Complex Request of Letter, and pulling Item 5.D.3. - Vernon Hills Golf Course Budget. Roll call vote:
AYES: 5-Hebda, Koch, Ryg, Black, Cashman
NAYS: 0-None
ABSENT: 1-Henley
Motion declared carried.
A. Village President
1. Public Works Director Laudenslager announced the Award from American Public Works Association Technical Innovation for the Deerpath Drive Project and that the project would be submitted for a National Award.
2. President Pro-Tem Cashman proclaimed March 19-25, 2000 as Lake County Farm Bureau/National Agriculture Week.
3. President Pro-Tem Cashman proclaimed the 90th Anniversary of the Boy Scouts of America.
B. Village Manager
1. Manager Allison stated a study on the automated train whistle had been agreed to. The proposed rules would be in effect in the next year. Mr. Allison stated the NWMC had taken a step in modification of the swift rail act. Municipalities would be able to maintain their quiet zones. Mr. Allison suggested sending a letter to Congressman Porter requesting modifications or repealing the current legislation. The FRA had not been successful in enforcement of the inter-crossings. Mr. Allison suggested the village work with the Village of Mundelein on the automated horn system. Trustee Koch recommended to go forth with the letter. Trustee Cashman recommended a resolution to reduce time and quiet zone if the swift act was not repealed. Trustee Ryg recommended working with the Village of Mundelein.
2. Manager Allison requested authorization to send a letter to the U.S. Navy, Southern Division, approving the transfer of land from the U.S. Navy to the Departments of Interior and Education. Mr. Allison stated numbers had to be matched. Motion by Trustee Black, second by Trustee Hebda authorization and approval to send a letter to the U.S. Navy, Southern Division, approving the transfer of land from the U.S. Navy to the Departments of Interior and Education. Roll call vote:
AYES: 5-Koch, Ryg, Black, Cashman, Hebda
NAYS: 0-None
ABSENT: 1-Henley
Motion declared carried.
Manager Allison stated special meetings would be held on 2/22/2000 for discussion of the New Village Hall and 2/29/2000 for executive session for discussion of personnel.
C. Assistant Village Manager
1. Assistant Manager Kalmar stated with the proposed AMLI Museum Gardens project coming to the Village, that Countryside Fire Protection District had requested the Village's consideration to adopt a donation policy relative to development of multi-story buildings. The proposed fee schedule would request cash donations to the District in the amount of $25,000 per floor above 3-stories. Staff had reviewed the issue with Corporate Counsel and was advised to seek donations as part of the annexation agreement discussions. Adoption of the policy would be for future developments. Trustee Cashman inquired if donation policies were done in other communities and was informed that there were no available surveys for fire equipment. Trustee Cashman stated residents now pay for equipment for non-hydrant areas in the district. Trustee Cashman stated he didn't think the policy was legal and advised our attorney to meet with Paul Chervin, attorney for Countryside.
Trustee Black recommended the new developers should pay for their lion's share of equipment. Trustee Hebda stated a policy should be pursued and a survey completed. Trustee Ryg agreed with Trustees Black and Hebda and stated formulas of industry standards should be followed and Countryside Fire to assess the needs. Trustee Koch inquired what had been done in the past but stated if an ordinance could not be done, the developer should have to pay.
Trustee Cashman inquired if a special use for concept and Mr. Kalmar stated there was none. Corporate Counsel to review legal position.
D. Finance Director/Treasurer
1. Finance Director Nakrin introduced Peggy Koperski, Purchasing Agent/Accountant to the Village Board whom proceeded requests to award the bids for Police Department computers. Trustee Cashman inquired whose responsibility for time and material. Finance Director stated ABN would be responsible. Ms. Koperski requested authorization and approval to award Police Department Computer Bids for the Cisco Router to CDS Office Technologies, Springfield, IL in the amount of $2,395.00; the Misc. Network Equipment to CTG Inc. of IL, Springfield, IL in the amount of $3,754.00; and the Server to Software House Int'l, Inc., Norridge, IL in the amount of $14,052.00. Motion by Trustee Hebda, second by Trustee Black authorization and approval to award Police Department Computer Bid for the Cisco Router to CDS Office Technologies, Springfield, IL in the amount of $2,395.00. Roll call vote:
AYES: 5-Koch, Ryg, Black, Cashman, Hebda
NAYS: 0- None
ABSENT: 1-Henley
Motion declared carried.
Motion by Trustee Ryg, second by Trustee Black authorization and approval to award Police Department Computer Bid for the Misc. Network Equipment to CTG Inc. of IL, Springfield, IL in the amount of $3,754.00. Roll call vote:
AYES: 5-Ryg, Black, Cashman, Hebda, Koch
NAYS: 0- None
ABSENT: 1-Henley
Motion declared carried.
Motion by Trustee Ryg, second by Trustee Black authorization and approval to award Police Department Computer Bid for the Server to Software House Int'l, Inc., Norridge, IL in the amount of $14,052.00. Roll call vote:
AYES: 5-Black, Cashman, Hebda, Koch, Ryg
NAYS: 0-None
ABSENT: 1-Henley
Motion declared carried.
2. Ms. Koperski requested approval to authorize the Village to join the Purchasing Extension Program (PEP) offered by Lake County. The program would give the Village open access to Lake County's extensive contracts and by using their contracts, the Village should save time and money. No fees attached. Trustee Cashman inquired if there was a discount rate for volume purchasing. Motion by Trustee Hebda, second by Trustee Black authorization and approval for the Village President to sign the Purchasing Extension Program with Lake County. Roll call vote:
AYES: 5- Cashman, Hebda, Koch, Ryg, Black
NAYS: 0-None
ABSENT: 1-Henley
Motion declared carried.
E. Acting Chief of Police
1. Acting Chief Kincaid requested approval for a raffle license for Children's Organ Transplant Association (COTA) to be held at Zanies on February 18th to help pay for medical expenses for Austen Mueller. Motion by Trustee Koch, second by Trustee Black approval for the Children's Organ Transplant Association Raffle License. Roll call vote:
AYES: 5- Cashman, Hebda, Koch, Ryg, Black
NAYS: 0-None
ABSENT: 1-Henley
Motion declared carried.
6. Omnibus Vote Agenda
President Pro-tem Cashman read the Omnibus Vote Agenda Items. Trustee Ryg requested rewording of Item D and questioned change of ownership of property effect for Item I. Corporate Counsel Kenny stated there should be no limit to the user. Trustee Cashman questioned the Special Use goes with the change of ownership. Mr. Kalmar stated any changes to services aren't addressed, a gray area. Questions were raised as to who regulates the assisted living. Legislation was pending for regulations of assisted living care. Motion by Trustee Ryg, second by Trustee Black to approve the Omnibus Vote Agenda Items B-D as is; Item E, as a plat change; Items F-O; Item P, deleting the easement. Roll call vote:
AYES: 5-Hebda, Koch, Ryg, Black, Cashman
NAYS: 0-None
ABSENT: 1-None
Motion declared carried.
A. Approval of 2/01/2000 Board Minutes. (Delayed)
B. Approval of voucher list of bills dated 2/15/2000 in the amount of $547,619.06. (Approved by omnibus vote)
C. Department Reports:
1. 12/99 Finance Director/Treasurer's Report.
2. 1/2000 Police Department Report.
(Approved by omnibus vote)
D. Approval and passage of Ordinance 2000-14 granting a variance from Section 19-5(6) of the Sign Ordinance regulating flags and flagpoles, commercial, industrial and rental sites; and allow the installation of six (6) additional forty (40) foot tall flagpoles for American Hotel Register Co. (Approved unanimously at 1/20/2000 Zoning Board Of Appeals) (Approved by omnibus vote)
E. Approval and passage of Ordinance 2000-15 changing the name of Sheffield Circle to Sheffield Lane. (Approved by omnibus vote)
F. Approval and passage of Ordinance 2000-16 amending Ord. 99-55, being Sec. 3-12 of the Village of Vernon Hills, Code of Ordinances, relative to liquor control, allowing seven (7) Class "D" liquor licenses. (Village Food Mart) (Approved by omnibus vote)
G. Approval and passage of Ordinance 2000-17 amending Ord. 99-13, being Sec. 3-12 of the Village of Vernon Hills, Code of Ordinances, relative to liquor control, allowing seven (7) Class "B" liquor licenses. (Sam's Club & Village Food Mart) (Approved by omnibus vote)
H. Approval and passage of an Ordinance 2000-18 amending Ord. 99-54, being Sec. 3-12 of the Village of Vernon Hills, Code of Ordinances, relative to liquor control, allowing thirty (30) Class "A" liquor licenses. (Famous Dave's & Maravilla) (Approved by omnibus vote)
I. Approval and passage of Ordinance 2000-19 amending Ord. 98-13 to allow Assisted Living Services to be provided for property commonly known as Residential Resorts-Maravilla at Vernon Hills located at 145 N. Milwaukee Ave., in the Village of Vernon Hills, Lake County. (Approved by omnibus vote)
J. Approval of the Salvation Army request to solicit for their annual DONUT TAG DAY on Friday & Saturday, June 2-3, 2000. (Approved by omnibus vote)
K. Approval to purchase replacement vehicles for Community Development. (Approved by omnibus vote)
L Approval of Arbor Day/Spring Tree Planting Program. (Approved at 2/1/2000 Committee of the Whole) (Approved by omnibus vote)
M. Approval of $14,000 be appropriated for 2000 Arbortheater Eight (8) Concert Series for purpose of booking entertainment and sound. (Approved at 2/1/2000 Committee of the Whole) (Approved by omnibus vote)
N. Approval of Easement Agreement By and Between the Lake County Forest Preserve District and the Village of Vernon Hills (Maravilla Pathway) (Approved by omnibus vote)
O. Approval of Easement Agreement By and Between the Lake County Forest Preserve District and the Village of Vernon Hills (Storm Sewer Easement) (Approved by omnibus vote)
P. Approval of Agreement By and Between Extended Stay America, Inc. and the Village of Vernon Hills (ESA Storm Sewer) (Approved by omnibus vote)
7. Recess/Reconvene
A. Motion by Trustee Black, second by Trustee Hebda to recess the Board meeting and go to Committee of the Whole. Roll call vote:
AYES: 5- Koch, Ryg, Black, Cashman, Hebda
NAYS: 0-None
ABSENT: 1-None
Motion declared carried. (Meeting recessed at 8:20 p.m.)
B. Motion by Trustee Ryg, second by Trustee Black to reconvene the Board meeting. Roll call vote:
AYES: 5- Koch, Ryg, Black, Cashman, Hebda
NAYS: 0-None
ABSENT: 1-None
Motion declared carried. (Meeting reconvened at 9:05 p.m.)
8. Unfinished/Additional Business
Motion by Trustee Ryg, second by Trustee Hebda approval and passage of Ordinance 2000-20 creating the position of Budget Officer as amended. Roll call vote:
AYES: 5- Koch, Ryg, Black, Cashman, Hebda
NAYS: 0-None
ABSENT: 1-None
Motion declared carried.
9. New Business/Communications
A. Mr. Allison announced the 3/07/00 as Student Government Day.
B. Trustee Koch commended Acting Chief Kincaid for signage placed on Hawthorn Pkwy noting "School Zone".
C. Trustee Ryg inquired as to the opening of Home Depot regarding the trade-in policy of gas lawnmowers for electric models the company was sponsoring. Mr. Gerth stated that there was no date as to when the store would open.
10. Adjournment
Motion by Trustee Black, second by Trustee Hebda to adjourn the Board Meeting to Closed Session for discussion of Land Acquisition and Personnel. Roll call vote:
AYES: 5-
NAYS: 0-None
ABSENT: 1-Henley
Motion declared carried.
Meeting adjourned at 9:06 p.m.
Approved this 7th day of March, 2000.
Linda Pelletier Roger L. Byrne
Deputy Village Clerk Village President