MINUTES OF THE REGULAR MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS

HELD FEBRUARY 1, 2000

1. President Byrne called the meeting to order at 8:00 p.m.

2. Roll call indicated the following Trustees present: Black, Cashman, Hebda, Koch, Ryg.

Also present were Manager Allison, Finance Director Nakrin, Acting Chief Kincaid, Assistant to the Manager Teich, Public Works Director Laudenslager, Building Commissioner Gerth, Corporation Counsel Citron, Finance Director Nakrin and Village Clerk Schwartz.

The Pledge of Allegiance was given.

4. Citizens Wishing to Address the Board

John Houbion of Stonefence Farms inquired about bats using the silos on the Vernon Hills Athletic Complex and other wildlife that may be disturbed when the site is modified for its intended use. Trustee Black spoke of a study already done on this topic. Mr. Houbion requested acres of the Vernon Hills Athletic Complex to be dedicated as a national monument or marker. President Byrne stated the Historical Society has already taken on that task.
  1. Reports of Village Officials

A. Village President

i. President Byrne read a proclamation congratulating Justin Frazier, Justin Sanchack and Andrew Stone on receiving their Eagle Boy Scouting ranking.

B. Village Manager

i. Manager Allison suggested constructing a scale model of the new Village Hall sited on the land with interior spatial relationships to be kept and showcased as a piece of history. The cost would be $5175.00. Trustees Hebda and Ryg objected to the cost and asked what the functional purpose would be. Manager Allison responded it would only be for interior dimensions and furniture layout. No motion made.

ii. Manager Allison requested application for membership to the National League of Cities at an annual cost of $1132.00. One of the major issues the League is following is the Internet sales tax issue. Motion by Trustee Ryg, second by Trustee Hebda to approve the membership to the National League of Cities for $1132.00. Roll call vote:

AYES: 5 – Cashman, Hebda, Koch, Ryg, Black

NAYS: 0 – None

ABSENT: 1 – Henley

Motion declared carried.

 

 

iii. Manager Allison reported that the next discussion on the Fairway Drive extension is scheduled for March 21, 2000 on Committee of the Whole. Over 350 households and businesses will be notified. Board action will be scheduled for April 4, 2000.

C. Assistant to the Village Manager

i. Assistant to the Manager Teich reported on his research and interviewing of firms for a technology consultant as outlined in his memo dated February 1, 2000. Mr. Teich’s recommendation is to contract with VDV Consulting for $44,073. Trustee Cashman noted that a request for proposal was not done in this case, although not required since it is for a professional service contract. He noted that one of the consultants of VDV is René Pelletier, the husband of the deputy clerk. Assistant to the Manager Teich stated that VDV was the best bidder for the specifications needed. Corporation Counsel Citron stated that no conflict of interest exists. Motion by Trustee Koch, second by Trustee Ryg to allow the Village Manager to enter into a contractual arrangement with VDV Consulting not to exceed $44,073 subject to Village Attorney review. Roll call vote:

AYES: 5 – Hebda, Koch, Ryg, Black, Cashman

NAYS: 0 – None

ABSENT: 1 – Henley

Motion declared carried.

  1. Assistant to the Manager Teich updated the Board on the completion of the dredging of the pond on hole #7 along with seeding and shaping of the dirt deposits. The project should be completed by spring.
  1. Acting Police Chief

    2. i. Motion by Trustee Ryg, second by Trustee Black for the approval to recommend the use of CERT at a cost of approximately $1,000 for the next fiscal year’s budget. Roll call vote:

    AYES: 5 – Koch, Ryg, Black, Cashman, Hebda

    NAYS: 0 – None

    ABSENT: 1 – Henley

    Motion declared carried.

  2. Public Works Director

i. Trustee Cashman asked Finance Director Nakrin if a plan existed on payment of capital improvement projects for the 9-hole golf course with Kemper. Mr. Nakrin stated the contract is not clear and should be re-negotiated. Trustee Cashman suggested giving notice to Kemper for a review before the contract is renewed. Motion by Trustee Black, second by Trustee Hebda to approve the consulting service agreement with Rice, Berry & Uzman in the amount not to exceed $7,431 and authorize the Village President to sign the agreement. Roll call vote:

AYES: 5 – Koch, Ryg, Black, Cashman, Hebda

NAYS: 0 – None

ABSENT: 1 – Henley

Motion declared carried.

ii. Public Works Director Laudenslager discussed his memo dated January 27, 2000 regarding the Hawthorn Parkway Dam & Roadway Reconstruction. He proposed working hours of M-F 6:30a.m.-7:00p.m. and Saturday 7:00a.m.-5:00p.m. during the 30 days that Hawthorn Parkway is closed. Work hours for the dam reconstruction would be M-F 6:30a.m.-9:00p.m. and Saturday 7:00a.m.-9:00p.m. An incentive will be awarded the contractor if the road is open sooner than 30 days and damages against the contractor would be assessed if the work extends beyond the 30 days. Trustee Koch suggested not starting before 7:00a.m. near residential areas. Trustee Ryg suggested working on Sundays if necessary. Motion by Trustee Ryg, second by Trustee Koch to approve the extended working hours on the Hawthorn Parkway project as M-F 7:00a.m.-7:00p.m. and Saturday 7:00a.m.-5:00p.m. with dam reconstruction hours of M-F 6:30a.m.-9:00p.m., Saturday 7:00a.m.-9:00p.m. and Sunday 7:00a.m.-8:00p.m.; to provide a bonus in accordance with staff recommendation for completing the dam work, and concurring with the replacement to a five foot sidewalk from the Hawthorn Lakes Building to Lakeview Parkway. Roll call vote:

AYES: 5 – Ryg, Black, Cashman, Hebda, Koch

NAYS: 0 – None

ABSENT: 1 – Henley

Motion declared carried.

6. Omnibus Vote Agenda

President Byrne read the Omnibus Vote Agenda items A-L. Trustee Cashman pulled Item E. Trustee Black pulled Item I. Motion by Trustee Hebda, second by Trustee Koch to approve the Omnibus Vote Agenda Items A-D, F-H, J-L. Roll call vote:

AYES: 5 – Black, Cashman, Hebda, Koch, Ryg

NAYS: 0 – None

ABSENT: 1 - Henley

Motion declared carried.
  1. Approval of 1/18/99 Board Minutes. Approved by omnibus vote.

B. Approval of voucher list of bills dated 2/01/99 in the amount of $272,269.59. Approved by omnibus vote.

C. Department Reports:

i. 12/99 Police Department

Approved by omnibus vote.
  1. Approval of The Salvation Army solicitation of their Easter War Cry publication for 2 days between February 21 and April 22, 2000. Approved by omnibus vote.

F. Approval of a resolution regarding an acknowledgment agreement with department heads. Approved by omnibus vote.
  1. Approval and passage of Ord. No. 2000-12 repealing Ord. 455, Sec. 2-267(b) relative to Department Heads. Approved by omnibus vote.
  2. Approval of Emergency Operations Plan. Approved by omnibus vote.
  1. Approval and passage of an Ordinance annexing certain territory to the Village of Vernon Hills, Lake County, Illinois (Village Hall Site). Approved by omnibus vote.
  2. Approval and passage of Ord. No. 2000-11, granting a Special Use Permit, Final Site and Landscape Plans for Famous Dave’s Restaurant, 99 Townline Rd. Approved by omnibus vote.
  3. Approval to pay Peter Baker & Son $72,481.89 in addition to the Invoice Approval List. Approved by omnibus vote.

 

7. Items Pulled from Omnibus

E. Trustee Cashman requested more information and Manager Allison explained the history of dollars spent. Motion by Trustee Hebda, second by Trustee Koch to approve the Extension of Contracting Resources for $35,000. Roll call vote:

AYES: 4 – Cashman, Hebda, Koch, Ryg

NAYS: 1 – Black

ABSENT: 1 – Henley

Motion declared carried.
  1. It was clarified that the payment of $8500 is still within Summer Celebration’s budget. Motion by Trustee Koch, second by Trustee Ryg to approve the payment to Creative Sounds for $8500 in addition to the Invoice Approval List for the Little River Band Contract for Summer Celebration. Roll call vote:

AYES: 5 – Hebda, Koch, Ryg, Black, Cashman

NAYS: 0 – None

ABSENT: 1 – Henley

Motion declared carried.

  1. Unfinished/Additional Business
  1. YMCA Agreement pulled.
  1. New Business
  1. Trustee Cashman asked about getting enhanced network services to our residents and suggested having Ameritech attend a future meeting with an update on this topic.
  2. Trustee Ryg inquired about scheduling an update for a future meeting on Gregg’s Landing Parks and the Events Committee feedback.
  3. Trustee Hebda reported the library scheduled a meeting for Wednesday, February 2, 2000 at 7:30 p.m.

10. Adjournment

Motion by Trustee Hebda, second by Trustee Black to adjourn the Board Meeting. Roll call vote:

AYES: 5 – Koch, Ryg, Black, Cashman, Hebda

NAYS: 0 – None

ABSENT: 1 - Henley

Motion declared carried.

Meeting adjourned at 9:55 p.m.

Approved this _____ day of March, 2000.

 

_____________________________ ____________________________

Jeanne M. Schwartz Roger L. Byrne

Village Clerk Village President