MINUTES

COMMITTEE OF THE WHOLE MEETING

VILLAGE OF VERNON HILLS

JANUARY 18, 2000

IN ATTENDANCE: President Byrne called the meeting to order at 8:30 p.m. The following Trustees were present: Black, Cashman, Hebda, Henley, Ryg. Trustee Koch was absent.

Also present were Manager Allison, Assistant Manager Kalmar, Assistant to the Manager Teich, Finance Director/Treasurer Nakrin, Public Works Director Laudenslager, Acting Chief Kincaid, Building Commissioner Gerth and Corporation Counsel Citron.

1. APPROVAL OF 1/18/2000 COMMITTEE OF THE WHOLE MINUTES.

Motion by Trustee Hebda, second by Trustee Black to approve the 1/18/2000 Committee of the Whole minutes. Roll call vote:

AYES: 5- Hebda, Black, Ryg, Henley, Cashman

NAYS: 0 – None

ABSENT: 1-Koch

Motion declared carried.

2. RESIDENTIAL RESORTS (MARAVILLA) - CHANGE IN USE - ASSISTED LIVING CONCEPT PLAN.

Mr. Dan Anbar, owner of Maravilla, presented to the Trustees his desire to have Assisted Living be added as part of the Special Use Permit issued to this property. This project would be directed to the Planning and Zoning Commission and then back to the Board for final action. Trustee Ryg asked about use of third party providers. Mr. Anbar responded that the third party provider is a private contractor to the resident. Trustee Ryg wants the Village to look at protecting against future transfer of ownership issues.

Motion by Trustee Cashman, second by Trustee Black to refer this issue to the Planning and Zoning Commission. Roll call vote:

AYES: 5- Hebda, Black, Ryg, Henley, & Cashman

NAYS: 0 – None

ABSENT: 1-Koch

Motion declared carried.

3. DEERPATH ATRIUM II - CONCEPT PLAN.

David Reifman, Attorney for the new owners of the Deerpath Atrium property, presented a concept plan for review. He notes the extenuating circumstances and existing zoning conditions upon the property. Their proposal is to create a new parking lot in phase I and create 2 lots for future buildings that will be self supporting in terms of parking and storm water management. They will move to the Planning and Zoning Commission to seek a PUD for this property and the details for the setbacks, height restrictions, lot coverage, parking and landscaping will be covered prior to the return to the Committee of the Whole for review.

Motion by Trustee Henley, second by Trustee Ryg to refer this issue to the Planning and Zoning Commission. Roll call vote:

AYES: 5- Hebda, Black, Ryg, Henley, Cashman

NAYS: 0 – None

ABSENT: 1-Koch

Motion declared carried

4. YMCA AGREEMENT.

Looking at creating a Security Agreement that states if the YMCA defaults on the agreement that the Village could stop future payments. It acts as a junior mortgage or a lien. (Consensus: not needed) Looking for Board concurrence at this juncture to bring this item back at Board level. Appropriation of funds equal for the total amount of $500,000 is required to be committed and cannot be made as future debt to future Boards as an annual expense. The YMCA is to carry insurance for the rebuilding of the structure in case of a catastrophe and in the likelihood that they do not rebuild that the Village recoups its investment. Trustee Ryg would like to see that a Park District representative is given an opportunity to sit on the YMCA’s Board. Clarification of an Endowment Fund is needed along with the fees that are normally charged by other YMCA facilities. This item is to be brought back under Unfinished/Additional Business portion of the Village Board agenda.

5. VILLAGE HALL USAGE POLICY.

Staff presented a draft of some changes to the existing Village Hall Usage Policy. There was a discussion as to whether the building should be opened for Saturday and Sunday usage, availability of audio-visual equipment and whether to charge for any costs associated with overtime. It was decided that staff would take into account the discussion and bring this issue back on a future date.

6. ADJOURNMENT.

Motion by Trustee Henley, second by Trustee Ryg to adjourn the Committee of the Whole meeting and go into closed session. Time 9:40 p.m. Roll call vote:

AYES: 5- Black, Cashman, Hebda, Henley, Ryg

NAYS: 0-None

ABSENT: 1-Koch

Motion declared carried.

Meeting adjourned at 9:40 p.m.

__________________________________ ________________________________

Evan Teich, Asst. to the Village Manager Roger L. Byrne, Village President