MINUTES OF THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF VERNON HILLS, LAKE COUNTY, ILLINOIS
HELD AUGUST 3, 1999
1. Village Clerk Schwartz called the meeting to order at 7:05 p.m.
Motion by Trustee Henley, second by Trustee Hebda to elect Trustee Cashman as Chairman Pro-Tem. Roll call vote:
AYES: 6 – Cashman, Hebda, Henley, Koch, Ryg, Black
NAYS: 0 – None
Motion declared carried.
2. Roll call indicated the following Trustees present: Black, Cashman, Hebda, Henley, Koch, Ryg.
Also present were Manager Allison, Finance Director Nakrin, Assistant to the Manager Teich, Building Commissioner Gerth, Chief Kupsak, Corporation Counsel Citron, Attorney Geo-Karis and Village Clerk Schwartz.
4. Citizens Wishing to Address the Board
Jerry Coleman of 126 Brookwood Court requested adherence to start times for construction on Storage USA. Construction has been starting before the allowed time of 7:00 a.m. Numerous complaints were made to the police but nothing was done. Chief Kupsak stated he would make sure construction does not take place any earlier than 7:00 a.m.
Trustee Henley noted that the waste haulers are starting earlier than the allowed time. Building Commissioner Gerth will contact them to remind them of the allowed start time.
A. Village President
i. Chairman Pro-Tem Cashman read the property tax levy chart for the proposed Woodbine Office Building and for the ETA expansion as noted in the Manager’s Office Intern Sherman’s memo dated July 26, 1999.
B. Village Manager
i. Manager Allison reported that the Gregg’s Landing/Milwaukee Agreement on opening of the roads is being coordinated. It should be resolved by the 8/17/99 Board meeting.
ii. Motion by Trustee Henley, second by Trustee Hebda to approve retaining a cost consultant by staff for the Village Hall/Civic Center construction in an amount not to exceed $24,000 with final board approval on 8/17/99. Roll call vote:
AYES: 6 –Hebda, Henley, Koch, Ryg, Black, Cashman
NAYS: 0 – None
Motion declared carried.
C. Assistant to the Manager
i. Motion by Trustee Ryg, second by Trustee Henley to approve the La-Z-Boy Easement Agreement and authorize the Village President to sign the Agreement as presented subject to attorney approval. Roll call vote:
AYES: 6 – Henley, Koch, Ryg, Black, Cashman, Hebda
NAYS: 0 – None
Motion declared carried.
i. Trustee Ryg recommended putting the SEDOL payment under Human Services Grant. Motion by Trustee Henley, second by Trustee Koch for approval of a $5,000 payment to SEDOL prior to appearing on the 8/17/99 Invoice Approval Report. Roll call vote:
AYES: 6 – Koch, Ryg, Black, Cashman, Hebda, Henley
NAYS: 0 – None
Motion declared carried.
E. Public Works Director
i. Four bids were received and opened for the Deerpath Drive Street Light Pole Replacement and Sullivan Drive Bike Path Lighting Project with the amounts noted in Public Works Director Laudenslager’s memo dated July 23, 1999. Benson Electric was recommended by staff. Motion by Trustee Henley, second by Trustee Black for approval and authorization to award the Deerpath Drive Street Light Pole Replacement/Sullivan Drive Bike Path Lighting Bid to Benson Electric, Inc. in the amount of $139,852. Roll call vote:
AYES: 6 – Ryg, Black, Cashman, Hebda, Henley, Koch
NAYS: 0 – None
Motion declared carried.
ii. Motion by Trustee Black, second by Trustee Ryg for approval and authorization to award the Compact Multipurpose Tractor Bid to Mid-America Truck & Equipment in the amount of $49,981.00. Roll call vote:
AYES: 6 – Black, Cashman, Hebda, Henley, Koch, Ryg
NAYS: 0 – None
Motion declared carried.
F. Building Commissioner
i. Building Commissioner Gerth stated that Hawthorn Suites would like approval for their ground sign as presented. Trustee Henley asked what the sign and the base were constructed of. Building Commissioner Gerth will gather more information and bring back at a later date.
ii. Motion by Trustee Ryg, second by Trustee Black to approve the Downspout and Sump Pump Discharge Ordinance Amendment as presented. Roll call vote:
AYES: 6 –Cashman, Hebda, Henley, Koch, Ryg, Black
NAYS: 0 – None
Motion declared carried.
6. Omnibus Vote Agenda
Chairman Pro-Tem Cashman read the Omnibus Vote Agenda items A-N. H was pulled. Motion by Trustee Ryg, second by Trustee Henley to approve the Omnibus Vote Agenda Items A-G, I-N. Roll call vote:
AYES: 6 – Hebda, Henley, Koch, Ryg, Black, Cashman
NAYS: 0 – None
Motion declared carried.
B. Approval of voucher list of bills dated 8/03/99 in the amount of $657,867.24. Approved by omnibus vote.
C. Department Reports:
i. 6/99 Finance and Treasurer’s Report
Approved by omnibus vote.
D. Approval and authorization of an easement agreement for the Village Ground Mounted Sign on Route 60. Approved by omnibus vote.
E. Approval and passage of an ordinance for Motel/Hotel Tax. Approved by omnibus vote.
F. Approval and passage of an ordinance amending Ordinances 01-74, 91-31, 637 and 95-43 set forth in Chapter 17, Section 107-34 of the Code of Ordinances relative to the Officers and Ranks in the Police Department. Approved by omnibus vote.
G. Approval and passage of an ordinance granting a four foot variance of the twenty foot front yard building setback from Section 8A.6.1.1 of the Zoning Ordinance and allow construction of a single family dwelling unit – homesite #39. Approved by omnibus vote.
I. Approval of the Annual Kiwanis Club "Peanut Day" fundraiser for August 27-28, 1999. Approved by omnibus vote.
J. Approval of the Girl Scouts-Illinois Crossroads Council Sale of Magazine Subscriptions and Nut and Chocolate Products for October 22-November 17, 1999; Cookie Order-Taking from January 7-31, 2000; and Direct Sale for March 2-20, 2000. Approved by omnibus vote.
K. Approval and authorization to void parking tickets. Approved by omnibus vote.
L. Approval of Hartman Park – Special Use Permit subject to a) Submittal storm water calculations needed to be reviewed; b) Submittal of a landscape plan for the proposed parking lot expansion, which needed to meet the Landscape Ordinance; c) Concrete wheel stops needed to be removed from the handicapped parking spaces and proper striping of lanes; d) Approval of a variance to not use curbs and gutters for the parking lot expansion; e) Final engineering approval. (Approved at 7/20/99 Committee of the Whole). Approved by omnibus vote.
M. Approval of $40,000 from General Purpose Contingency to General Purpose Permanent Improvements for Street Lights. Approved by omnibus vote.
N. Approval of Supplemental Appropriation of $1,000 for Police Grants and payment of $706.00 to a resident for camp expenses prior to appearing on the 8/17/99 Invoice Approval Report. Approved by omnibus vote.
None.
9. Recess
Motion by Trustee Hebda, second by Trustee Ryg to recess the Board Meeting. Roll call vote:
AYES: 5 –Koch, Ryg, Black, Cashman, Hebda
NAYS: 1 – Henley
Motion declared carried.
Meeting recessed at 7:52 p.m. and reconvened at 11:10 p.m.
10. Additional Business
A. Motion by Trustee Ryg, second by Trustee Black to approve Gregg’s Landing Pod 12, Pine Valley, Additional Elevations S312 and S313. Roll call vote:
AYES: 6 – Koch, Ryg, Black, Cashman, Hebda, Henley
NAYS: 0 – None
Motion declared carried.
B. Motion by Trustee Ryg, second by Trustee Koch to approve Continental Executive Parke Pond #10 Reconfiguration as presented subject to final engineering and landscaping. Roll call vote:
AYES: 6 – Ryg, Black, Cashman, Hebda, Henley, Koch
NAYS: 0 – None
Motion declared carried.
11. Adjournment
Motion by Trustee Ryg, second by Trustee Cashman to adjourn the Board Meeting. Roll call vote:
AYES: 6 – Black, Cashman, Hebda, Henley, Koch, Ryg
NAYS: 0 – None
Motion declared carried.
Meeting adjourned at 11:15 p.m.
Approved this _____ day of August, 1999.
_____________________________ ____________________________
Jeanne M. Schwartz Roger L. Byrne
Village Clerk Village President