Planning and Zoning Commission Meeting Minutes
April 29, 1998
Attending:
Aull, Hezner, Heidner & Moritz, Lockwood
Absent:
Morris & Achtemeier
Also Attending:
Craig Malin Assistant Village Manager, David Brown, Village Engineer
There being a quorum present, the public hearing was called to order at 7:40 pm.
Motion by Aull to name James Heidner Chairman in the absence of Hal Morris.
Lockwood Seconded.
Vote: All Ayes
Motion Carried.
OLD BUSINESS
1. Case 98-11 Sarah's Glen Town Homes
1. Case 98-11 Sarah's Glen Town Homes:
Previously the Planning and Zoning Commission had continued this case until April
29. The petitioner, James Schneider asked, via a phone call to move this date
back. He is in the process of revising his plans and would be ready in May.
Motion by Moritz to continue Sarah's Glen to May 20, 1998.
Seconded by Lockwood
Vote:
Ayes: All
Motion Carries.
NEW BUSINESS
Case 98-13 / part 1: Amend Appendix C, Zoning Ordinance, to add Sports Complexes as
a Special Use in a Business Park District.
Assistant Village Manager, Craig Malin, presented the rationale behind the request
to make this amendment to the Zoning Ordinance. The staff feels that a sports complex
use is a compatible use for a Business Park District and had been unintentionally
left off the list of special uses for that district.
Standing motion to approve the amendment to Appendix C, Zoning Ordinance, adding Sports
Complexes as a Special use in a Business Park District.
Hezner Seconded.
Vote:
Ayes: All (5-0)
Nays: None
Motion Carried.
Case 98-13, part 2: Glacier Ice Arena/ YMCA: Application for a Special Use Permit
for both the Ice Arena and the YMCA as Sports Complexes and approval of the overall
concept plan for both sites.
Assistant Village Manager, Craig Malin explains the background information regarding
the status of this project, the site constraints and the purpose of a conceptual
plan versus Preliminary Site and Landscaping. He assured the Commission that in
short order the Final plan with technical review comments and responses will be available.
The Commission asked about the language of a Special Use involving the two applicants
with only one of them moving forward now to be built. Mr. Malin states that the
Commission can craft any language they deem appropriate to either one of the applicants
separate of the other.
James McShane, President of McShane Construction, members of the YMCA, Glacier Ice
Arena and Steve Economou, Architect, presented the conceptual site plan, site engineering,
landscaping and overall operations of the two sites. The site is approximately 17.5 acres, presently, the Golf Learning Center and is providing more than adequate
parking for both proposed facilities. At this point he would like to introduce just
the ice arena and leave the YMCA to their representatives.
Jim Percotta, McShane Construction, starts his presentation by giving information
about the overall site. The proposed building is 60,000 sq. ft., has 4 bus parking
spaces( does not believe they would be used, but twice a month ), the building is
a glass/precast with steel structure that will have two full size NHL rinks and a concessions
area.
Martha Tyson, of Douglas Hill, adds that the landscaping plan is an attempt to maintain
cohesion along Lakeview and provide a buffer between the proposed parking and the
new building.
The Commission:
Heidner:
What hours of operation are you seeking?
Response:
Kevin Mann: Our prime hours are 3-12pm Mon-Friday & Sat/Sun 5am-12pm. and non-prime
hours are 6am-2pm Mon-Friday.
Lockwood:
What is the lighting of the site?
Response:
There will be an overhand canopy with down lights, pole lights in the parking lot
that are consistent with Kamatsu's site
Lockwood: Would like to see quality plant material along Lakeview and has questions
regarding the type, size and species of the proposed transplanted trees. He would
also suggest some berming in the rear of the property near the Seavey with the land
banking of that parking proposed as optional parking.
Chairman Heidner asks if there are any citizens wishing to address the Commission.
Citizen 1:
Mr. Steve Sidari, 700 Lakeview Parkway, owner of the Golf Learning Center. He states
that there already is a traffic problem getting out of his thirty car parking lot
and that the construction of these two projects will make the traffic even worse.
Citizen 2:
Mr. Jim Sheeter, 423 Elmtree Lane. He would like to see the hours of operation limited
due to the noise factor and the proximity to the residential area on the other side
of the Seavey. he is concerned about the time between May and September when their
windows will be open and the noise from the equipment and patrons of the Ice Arena
will be too loud. He envisions people going to their cars parked all the way back
to the Seavey late at night or early on the weekends with the noise interfering
with his privacy.
Chairman Heidner thanked the two citizens for their comments and asked if the YMCA
would like to present their portion of the case.
Earl Hoover & Jim Morris were present to explain their proposal. The YMCA is proposing,
in concept, a 60,000 sq. ft. center that would include facilities for child care,
recreation, locker rooms, an indoor pool, and a weight room, just to name a few.
He believes their hours of operation would be Mon-Fri 5:30am-10pm.,Sat.6am-9:00pm and Sun.11am-7pm.
Standing Motion to approve a Special Use Permit for Glacier Ice Arena and the YMCA
and the overall Concept Plan as proposed.
Hezner Seconds.
Discussion:
Aull: Has several conditions that she feels are appropriate for this project:
Comprehensive traffic study
The driveways should only be right-in and right-out
Submittal of the peak times schedule of both establishments
Screening of the mechanicals according to our noise standards
The ability to progressively turn-off the parking lot lights at the rear of the property
several hours prior to closing time.
She also suggests that their late night hours of operation be limited to Sun-Thurs
11pm and Fri-Sat 12:00(Midnight).
Hezner Seconds.
Lockwood
: Recommends the following:
Extension of the walkway across the entire length of the elevation adjacent to the
main parking lot.
Additional landscaping around the Seavey Creek area and and buffer/berm area over
the proposed future parking at the rear of the property and additional landscaping
near the proposed mechanicals and the ball field.
Heidner:
Incorporation of Craig Malin's letter dated 4-28-98 as a condition, except for the
bike path which can be discussed with staff for resolution.
The original motion by Aull and Hezner the Second approve the additional recommendations
VOTE:
AYES: AULL,MORITZ,HEZNER,HEIDNER,Lockwood (5-0)
NAYS: NONE
MOTION CARRIES
NEW BUSINESS
Discussion of the Amendments to Cell Tower Section of Appendix C, Zoning Ordinance,
passed April 22. Commissioner Aull had some reservations about the proliferation
of towers and Evan Teich, Administrative Assistant, assured her that the way the
language is crafted, most if not all new towers will require an appearance before the Planning
and Zoning Commission and that her issues can be addressed case by case.
APPROVAL OF THE MINUTES OF THE APRIL 08,1998 MEETING.
MOTION By Aull TO APPROVE OF The Minutes of the APRIL 08, 1998 Meeting
Seconded by Moritz
Discussion: None
VOTE:
AYES: ALL
NAYS: NONE
MOTION CARRIES (5-0)
MOTION BY Lockwood TO ADJOURN.
SECONDED BY Moritz
VOTE: ALL AYES.
The meeting was adjourned at 10:20 pm.
Respectfully Submitted,
Evan Teich
Administrative Assistant
Distribution:
Village President
Board of Trustees Approved_________________
Village Clerk
Village Manager
Assistant Village Manager
Administrative Assistant
Department Heads __________________________
Attorney Chairman
Engineer
Commission Members
File __________________________
Building Department Secretary
Videotape of meeting retained on file pursuant to Village policy.