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The Road Rehabilitaion project for 2010 will take place on Aspen Drive and all cul-de-sacs on the west side and on on Evergreen Drive from Route 45 to Haddon Circle. Roughly $800,000 of Motor Fuel Tax Funds will be used for the project. The project is handled and overseen by the Village of Vernon Hills Engineering Division under the direction of The Illinois Department of Transporation.
CONTACT INFORMATION
Vernon Hills Engineering Division
Village Engineer - David H. Brown
On Site Engineering Technician - Steve Maslov
Administrative Assistant - Lisa Fischbach
847-918-3562
email: LisaF@vhills.org
SPECIAL NOTES:
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Residents having any special needs or disabilities should contact the Engineering Division so the appropriate arrangements can be made.
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Please contact Lisa @ 847-918-3562 well in advance of your garage sale, party, or other event and we will attempt to ensure the area is cleaned up for your guests.
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Please mark all invisble dog fences and sprinkler systems in addition to contacting the Engineering Division at 847-918-3562.
PROPOSED SCHEDULE
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DATE
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EVENT
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| Feb 4, 2010 |
IDOT opened for bids |
| Feb 18, 2010 |
Bids must be submitted NLT 10:00 AM |
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Public reading of bids 10:30AM |
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Village Board approved contractor |
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Preconstruction Meeting |
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FREQUENTLY ASKED QUESTIONS FAQ'S
WHAT WORK IS BEING DONE
- Repairs include removal and replacement of damaged, structurally unsound, and failing curb and gutters, sidewalks and pavement. If driveway curb and aprons have not been previously depressed, they may be replaced at this time. Improvements to correct drainage problems will also be addressed at this time.
- Handicap sidewalk ramps will be brought up to meet current codes, and some crosswalks may be realigned for safer crossing.
- Prior to the start of the Village Road Rehab projects, the Lake County Department of Public Works staff will repair and replace damaged B-boxes, valve boxes and manhole covers within the limits of construction. Any asphalt restoration or concrete replacement needed for these items will be completed during the road rehab project. Landscape restoration shall be completed by Lake County at a later date.
SUMP PUMP CONNECTIONS
- Residents may submit problems and concerns to the Village Engineering staff. An investigation will be performed and the resident will be contacted regarding the findings. Connecting residents’ sump pumps to the storm sewer system is contingent upon the availability of the Village storm sewer system and the feasibility of a connection.
- The Village will establish a connection directly into a manhole or storm sewer pipe for the resident to connect to if it is determined that a connection can be made and the resident agrees to make their connection at that time.
- Residents must complete and submit the letter of commitment to connect, provided by the Village, and apply for a no-fee permit.
WHEN WILL THE WORK BE DONE?
- Contracts for the project are awarded in April and construction is performed between May and September.
HOW WILL THE WORK BE DONE?
- Utility companies will locate their services.
- The work may begin in the cul-de -sacs, then side streets, and main roadways last. Work will be done to one side of the street at a time to allow for parking. Once the barricades have been removed, concrete may be driven on.
- Saw cutting and removal of curb and gutters, sidewalks, and driveway aprons (where applicable) will occur first. These areas will then be framed and replaced with new concrete. Drainage improvements also will occur at this time, and driveway aprons (where applicable) will be replaced last.
- When the concrete work has been completed, the roadway surface will be ground down and any necessary repairs will be made. Prime coat oil will be applied on the ground road surface and a thin asphalt level binder course will be placed, followed by the final asphalt surface.
- Vehicle traffic may drive on the prime coat oil immediately, and after the binder course and final surface have been placed and rolled. Please proceed slowly and follow the direction of the construction works when present.
- Parking will not be allowed on the streets during this phase of construction.
HOW CAN I GET MORE INFORMATION?
- Reference the “ROAD REHABILITATION FAQ’S”
- Residents may sign up for the Broadcast email system at www.vernonhills.org and receive emails notification.
- Call the Engineering Hotline # at 847-918-3575 for updates.
- Visit the Village web site at www.vernonhills.org/CurrentProjects.
- Watch for advance warning signs, and notices placed at your front door by the contractor.
- If you are in the project area, you will receive notification by Mid March of the same year of construction.
WHO DO I CALL IN AN EMERGENCY?
- Lisa @ 847-918-3562 Monday – Friday 8:30 AM to 5:00 PM
- VHPD Non Emergency Line @ 847-362-4449
CAN I PARK IN THE STREET?
- The Engineering Division will coordinate for the residents within the road rehab limits with the Vernon Hills Police Department for overnight street parking during concrete work operations.
- If work is being done on your street you will not be ticketed unless you block intersections, sidewalks, driveways, or fire hydrants.
CAN I GET MY DRIVEWAY REPLACED DURING THE PROJECT?
- Once the contract is awarded in April and only if the contractor offers the service.
- Any contracts made between the resident and the contractor is a private matter and the Village assumes no responsibility. Restoration for private driveways replacement should be discussed with the contractor prior to any work being preformed.
DO I NEED A PERMIT?
- The Engineering Division is currently reviewing the permitting procedure and will post additional information when it becomes available.
- Residents outside of the rehab area will need to apply for a permit through the Building Division. Fees will be applied, and the Building Inspectors will provide inspections.
- Residents establishing sump-pump connections will need to apply for a no-fee permit through the Building Division.
CONTACT THE ENGINEERING DIVISION IF:
- Private property is damaged as a result of the contractor (i.e. sprinklers, fences).
- Residents having any special needs or disabilities should contact the Engineering Division so the appropriate arrangements can be made.
- Please contact Lisa @ 847-918-3562 well in advance of your garage sale, party, or other event and we will attempt to ensure the area is cleaned up for your guests.
- Please contact the Engineering Division if you are moving so we may attempt to clear space for the moving trucks
- Your driveway or apron was removed before you got your car out of the garage.
RESTORATION
- Final restoration of the areas disturbed during the construction limits in the right-of-way will be performed between August 28th and after September 5th. Backfilling and seeding will be done as soon as possible after the concrete work is complete.
- Residents are encouraged to water the seed to enhance growth.
MISCELLANEOUS
- All work is contingent upon Village Board Approval and funding availability.
- Replacement of the driveway aprons is done only to depress the curb if not previously depressed. If you have already replaced the driveway apron it will not be replaced unless there are drainage problems.
- Individual sections of sidewalks will not be replaced in order to “match colors”.
- Fabric is placed in all street storm drains to prevent construction debris from entering the storm sewer system, and will be removed as soon as possible after the road work is completed.
- A Village Engineering Technician is on site at all times.
- Unapproved driveway apron widening with decorative bricks pavers, concrete slabs, or stone may not be replaced or allowed to remain. Driveway aprons widths in excess of the Village requirements (20’x24’), and will not be replaced to the existing dimensions without the approved waivers or proper permits.
- Residents should mark or identify any sprinklers and sprinkler heads, electric dog fences or underground cables other than the main utility company equipment.
- Surface defects, i.e. blisters, discoloration, pitting, etc (See Concrete Slab Surface Defects: Causes, Prevention, Repair) do not necessarily constitute structural failure and are not normally replaced.
COMMUNICATION
- This is a major construction project and it is our goal to get in and out of the area as quickly as possible thus we ask for your patience and understanding. We will make every attempt to communicate with you regarding the project, but if you are in doubt, please call.
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